PTO Board Meeting Minutes - May 3, 2021, 3:45pm
5/23/2021 6:36 pm
PTO Board Meeting Minutes
May 3, 2021, 3:45pm
2020-2021 Board Attendees:
Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader - SOL Liaison: Laurie Jones - Mandarin Liaison: Kerry Dandan Sullivan
Celebrations:
- TAW is here!
- Game night!
Principal Update:
- Classified staff checking with HR for running club, Morgan Clark, staff for running club
- Mr Rhodes and stugo raised funds for Foothills Animal Shelter and we will have a presentation, possible news presence
New Business:
- Spiritwear input - have a boys, girls and mandarin shirt
- Calendar - February amazing race; Carnival - october
- Kinder buddy bags ready - email went out today
- Date of Mandarin name ceremony
- Parent present for fifth grade bricks ceremony. Organize with teachers
- Started moving PTO closet
- 8 cute little bee bags left, notepads and cell phone credit card stickers
- Charging banks - give one to every student?
- To Do : Paw Partnerships and summer email
VP Spring Events : Krista Kotsovos
- Movie night coming up! Everyone welcome to attend - Friday, May 14th will be on the field at McDowell Mountain Ranch Community Center. Movie starts at 7:45pm and people can arrive at 630/7. - flyer - Text Amanda
VP Fall Events: Marissa Anderson/Lindsey Rahaeuser
- Trivia Night: Waiting on info from Trivia company for final details. We made about $100 on trivia. 50/50 Raffle brought in $202.50. We’ll know Papa Johns numbers next week.
- Chick Fil A. We have about $200 from our family fun night. Owner is looking into our food credit from last year.
- Rubios earned $68
- Panera earned $63
- Still haven’t gotten an answer from NYPD
- Papa Johns is reliably successful. Do we want to schedule our dates for next year?
VP Special Projects: Alyson Ashcroft/Kiki, Krista
- Two quotes coming through for basketball courts, being vetted
- Mural - ok to use leftover paint from exterior paint. We have to put in $ for gifting for the paint. Let Brenda know. - it needs to go to SUSD Board
- Shade structures - should be on this board meeting for approval
Teacher Representative: Jamie McCrensky and Holly Hooley
- What is the status of the 4th grade chalkboard - It should work for writing. PTO and teachers can use it.
- We have a classified employee who is interested in the running club, Morgan Clark. We are waiting to hear if she’s cleared to lead the group. Please verify with Mrs. Mills.
- 5th Grade will have Officer Pera teach the Great Program for the 2021-2022 School Year. This is an Anti-Tobacco & Anti-Bullying Program. We are asking PTO if they would reimburse us for the purchase of 80 booklets for $50.00. - Look into site council funding.
- The owners of Sweetwaters Coffee & Tea Scottsdale Shops at Raintree/101. The owners are the parents of a current 5th grader. They would like to partner with DCES/DCMS this year or next year. Elliot Greenberg 602-509-7552. - Maria Aldrich
- Touch up butterfly mural and flowers, bottle caps may need replacing - have STUGO help
VP Finance: Tara McConnell
Budget items that were already approved via email:
NOTE: Actionable item: we went way over what we thought we were going to make for amazing race and the software ended up costing more (but Krista was amazing in keeping the rest of the costs down) so we only need to increase the budget by $400o cover the membership toolkit software VOTE to increase amazing race budget by $400 APPROVED
APPROVED TO increase legacy spending from $40,000 to $50,000
What will possibly still be spent from budget:
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VP Hospitality: Melanie Frisone and Michelle Wilson
- Teacher Appreciation Week
- Monday- Lunch for Teachers & Staff Zoes Kitchen
- Tues- Chick-fil-A Breakfast all Teachers & Staff
- Wed-Panera Lunch - All Teachers
- Thurs- Jimmy Johns’ Lunch - All Teachers
- Friday - Bashas Breakfast Burritos All Teachers & Staff
- Decorated North & South Gates
- DCES Tote Bags for All Teachers & Staff
- Nurses Day - May 6th - Lunch for the 2 nurses
- Last week of School - Smoothies for Teachers & Staff
- Gift for Brenda & Carmen
VP App: Dave, Mary
- Ok to end spiritwear sales
PTO Board Meeting Minutes - April 5, 2021, 3:45pm
4/23/2021 6:36 pm
PTO Board Meeting Minutes
April 5, 2021, 3:45pm
2020-2021 Board Attendees:
Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader - Mandarin Liaison: Kerry Dandan Sullivan
Principal Update:
- Enrollment is 518 students for next year 200 of them are Mandarin
- This week is testing week
- Teacher appreciation is coming up
- We are working Dr Menzel’s mask changes into the school at the next staff meeting
- Movie night at Cherokee: strictly a PTO event off campus so allowed food trucks but probably no school events until next year - can only email through PTO and on PTO Facebook page
Old Business:
- Board positions for next year
- Co-Presidents - Laura and Marissa
- Treasurer - Tara
- The App - Dave, Mary
- Communications - Beth, Alicia
- Campus Improvements - Kiki, Krista
- Hospitality - Melanie and Michelle
- Fundraising - Maria Aldrich
- Spring events - ****
- Fall events - ****
New Business:
- Timing of our big events:
- Golf - winter
- Auction - spring
- Amazing Race - early February
- Carnival in End of October (check with middle school)
- Running club - should we have a running club in the morning before school? Or during that before school recess 1x a week? To help students fitness and help kids get their wiggles out and focus. Consult with Mrs Sparks
- How can we get kids moving during recess on hot days? One idea - shade structures over the basketball courts. Potentially as much as $200,000 or $100,000 to shade half
Shade reduces the temperature outside by 10+ degrees.
- For SPC: Picture / slide of DCES highlight this yearl. Meeting/exceeding AR goal
VP Spring Events : Krista Kotsovos
- Drive -in Movie at the end of the year - co-chairs, Amanda and Morgan.
Location - city fields behind school
- Game night update
VP Fall Events: Marissa Anderson
Family fun nights - *Take out nights at restaurants*
- Rubio's Saturday 3/20 11am-8pm, 30% donation
- Papa Johns will be 3/30 and 4/30 with Trivia night.
Trivia Night
- Friday, April 30th
- 4 rounds of trivia. Prizes will be blankets and power bar chargers, 50/50
- Papa Johns to go with it as fund raiser
VP Special Projects: Alyson Ashcroft
- Replace shade cover at first grade cove wash stations - ideally done before March.
- Shade structure at North Gate where teachers let students out. (Greg Skelton has suggestions for us here as well) and widen the walkway, add benches and shade between the parking lot and North Gate. River rock design and river rocks at tree surrounded by concrete at North Gate
- Benches and shade structure at cafeteria so at least one class can eat outside
- Future possibility: shade structure at south gate
- Future possibility: basketball court
- $800 tree In 5th grade cove
Teacher Representative: Jamie McCrensky and Holly Hooley
- teacherreimbursement@dcespto.org should be the email for reimbursements
- Fifth grade shirts - do teachers want one name on the back of each shirt or the entire class names on the back of each shirt?
VP Finance: Tara McConnell
According to bylaws, we need the account to be down to $75,000 by 6/30. We do have some regular expenses that will occur before then. But we should probably move forward with spending our campus improvements budget of $40,000 |
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VP Hospitality: Melanie Frisone and Michelle Wilson
- Para-Professional Day 4/7 - 5 Lunches to be provided
- Teacher Appreciation Week May 3 - 7
- Theme- Favorite Things
- Lunch provided M,W&TH, Smoothies Tues, Breakfast Frid
- Teacher Tote Bags w/ School Items
- Letter to Room Parent Coordinator by 4/12
- Decorate North & South Gate
VP App: Dave, Mary
- Reminder:
- Email support@dcespto.org for web/app needs
- Our Mandarin Rep: Kerry has a PTO email: mandarin@dcespto.org
- http://dcespto.org/partners has a page of links to our retail partners.
Mandarin Liaison: Kerry Dandan Sullivan
- Working on Shirt for spiritwear
- Annual new year shirt with a different animal
PTO Board Meeting Minutes - March 1, 2021, 3:45pm
3/23/2021 6:36 pm
2020-2021 Board Attendees:
Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader - SOL Liaison: Laurie Jones - Mandarin Liaison: Kerry Dandan Sullivan
Celebrations:
- We have hit $39,000!!! with the Amazing Race
Principal Update:
- SRO opportunity - consider pairing with Copper Ridge and Redfield
- Teachers using iready and fastbridge to close the learning gap from covid.
- Kinder enrollment looking good, last round up is this week.
- Revisit cafeteria tables outdoors in teh future
- Main goals: social emotional and academic achievement
Old Business:
- Sweatshirts delivered
- Aly has volunteered to do 5th grade bricks - Thank you!
- We have ordered stickers for our 400 medium and 200 small power banks from Amanda/Brandables. Thank you to Sarah Crawford for designing a sticker. We will give 60+ to our DCES staff
- Chinese New Year was a success, thank you Kerry!
New Business:
- Board positions for next year
- Treasurer - Tara
- The App - Dave, Mary?
- Communications - Beth, Alicia
- Campus Improvements - Kiki, Krista
- Hospitality - Melanie and Michelle
- Fundraising - Maria Aldrich
- Spring events -
- Fall events -
- Marissa - co pres!!
VP Spring Events : Krista Kotsovos
- Amazing race - 40,000!!!!!!!
- Drive -in Movie at the end of the year - need co-chairs, Amanda and Morgan? Location - fields ? parking lot?
- No fun run this year
VP Special Projects: Alyson Ashcroft
- Replace shade cover at first grade cove wash stations - ideally done before March.
- Shade structure at North Gate where teachers let students out. (Greg Skelton has suggestions for us here as well) and widen the walkway, add benches and shade between the parking lot and North Gate. River rock design and river rocks at tree surrounded by concrete at North Gate
- Benches and shade structure at cafeteria so at least one class can eat outside
- Future possibility: shade structure at south gate
- Future possibility: basketball court
VP Communications/Marketing: Beth and Alicia
- Kinder buddy day - we have tattoos, water bottles, paw shaped crayons, yard signs and pencils. Miss Emma is working on getting kinder books inexpensively; date for drive through kinder buddy day? Is there a tour possibility after spring break?
VP Fall Events: Marissa Anderson
Family fun nights - *Take out nights at restaurants*
- Rubio's Saturday 3/20 11am-8pm, 30% donation
- Papa Johns will be 3/30 and 4/30 with Trivia night.
Trivia Night
- Friday, April 30th
- 4 rounds of trivia. Prizes will be blankets and power bar chargers, 50/50
- Papa Johns to go with it as fund raiser
Mandarin Liaison: Kerry Dandan Sullivan
- Working on Shirt for spiritwear
- Annual new year shirt with a different animal
Teacher Representative: Jamie McCrensky and Holly Hooley
- teacherreimbursement@dcespto.org should be the email for reimbursements
VP Finance: Tara McConnell
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VP Hospitality: Melanie Frisone and Michelle Wilson
- Teacher Appreciation Week May 3 - 7
- Theme- Favorite Things
- 5 Days of Giveaways
- Thursday of conferences, Provide lunch, 18th of March, contact Maria Aldrich for possible donor providing lunch
VP App: Dave, Mary
- Reminder:
- Email support@dcespto.org for web/app needs
- Our Mandarin Rep: Kerry has a PTO email: mandarin@dcespto.org
- http://dcespto.org/partners has a page of links to our retail partners.
VP Sponsorships: Maria Aldrich
- Golf Tournament - Sienna Art - make sure all golfers, PTO members that want to get to have their photo done.
VP Outreach: Morgan Reader
Read More
PTO Board Meeting Minutes - February 8, 2021, 3:45pm
3/23/2021 6:33 pm
2020-2021 Board Attendees:
Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader - SOL Liaison: Laurie Jones - Mandarin Liaison: Kerry Dandan Sullivan
Celebrations:
- DCES Marquis looks fabulous!
- We have hit $20,000 with the Amazing Race
- We have a student from DCES, Sama Kafa, 4th grade, that finished 5th in the district spelling bee and will be moving on to regionals! She is new to our school. Riley is our runner up.
Principal Update:
- Fast Bridge - language arts screener; k-3 is given reading assessment and iReady
- Mrs. Karr is teacher of the year for SUSD
- Do we have a teacher interested in leading garden club this year? Miss Rita can take kids out during after care
- Can we have the Lego Bricks and other after school activities restart - Navajo has their bricks program going. Could we open these just to potentially after care kids? Or to the entire campus?
- Kids club summer care - on our campus. Here and off campus at another site. City of Scottsdale won’t be on our campus.
- Will classrooms be using our STEAM carts that PTO purchased? Do we need to train teachers on these
- Use results based funding for charging stations/carts
Old Business:
- Mid Year Flyer went out
- Long sleeved spiritwear delivered! Still waiting on tie dye backorder which should be done soon
- 5th grade brick parent - do we have one?
- PTO paid for fifth grade cove water filling maintenance and picture frames
New Business:
- 400 medium and 200 small power banks were donated to the school from Amanda; we will ask Sarah Crawford to design a sticker; along with a new logo; first they will go to all staff; then we will give them out at various PTO functions/events/raffles
VP Spring Events : Krista Kotsovos
- Amazing race - over $20,000!!!
- Mad scientist challenge - have all board members do a fun picture to kick it off
- Krista to meet with Mrs. Mills to help with planning.
- Drive in Movie? - need co chairs
- Considering fun run for April
VP Special Projects: Alyson Ashcroft
- Replace shade cover at first grade cove wash stations - ideally done before March.
- Shade structure at North Gate where teachers let students out. (Greg Skelton has suggestions for us here as well) and widen the walkway, add benches and shade between the parking lot and North Gate.
- Benches and shade structure at cafeteria so at least one class can eat outside
- Future possibility: shade structure at south gate
VP Communications/Marketing: Beth and Alicia
- Marketing: Ask our new front desk person (Christina?) to be one of our DCES Facebook post reps for our official DCES SUSD page? Does she have a school email account?
- Create list of parents that opted out of marketing (Ideally done at beginning of the year)
- Link DCES Instagram families page to our DCES SUSD page and remove “families”
So that posts will easily flow through; can we have our new front desk person do
this? And add Mrs. Mills, Colleen and Brenda if they are on instagram
- Highlight each teacher with their favorite quote from a student/family and the teacher’s picture.
- Kinder buddy day - we have tattoos, water bottles, paw shaped crayons and yard signs, order pencils. Drive through pick up? Ask them if they’ll give us our address?
- Highlight/show board members
- Selfie video with each board member - highlight one a week
WE NEED MORE! We have Pres. Finance and Comm Team. The rest??
VP Fall Events: Marissa Anderson
Family fun nights - *Take out nights at restaurants*
- Chick fil A - Total?
- NYPD Total?
- Panera tonight!!!
- Papa Johns will be on the following Mondays: 1/25, 2/22, 3/22, and 4/19. WIll do one with our game night.
Trivia Night
- Need budget vote for funds. $2500 will cover 125 participants. Each family would be a participant; Voted on and approved
- What date? - email Mrs. Mills
- 3 or four rounds of trivia. Do we have prizes we can award for each round and best overall? Blankets in PTO closet, power bar chargers, 50/50
- Will schedule pizza night with it as fundraiser.
Mandarin Liaison: Kerry Dandan Sullivan
- Chinese New year celebrations Feb 12th!!
- Favors, crafts, Teacher meal, Tattoos
- Working on Shirt for spiritwear
Teacher Representative: Jamie McCrensky and Holly Hooley
- teacherreimbursement@dcespto.org should be the email for reimbursements
- Ok to buy child size masks with funds. - use pandemic funds; fifth grade will need larger masks.
VP Finance: Tara McConnell
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VP Hospitality: Melanie Frisone and Michelle Wilson
- Valentine’s Day Giveaway - 10 - $10 Gift Card Baskets
- Early Release Lunches for Professional Development Days?
VP App: Dave, Mary
- Tour video?
- Reminder:
- Email support@dcespto.org for web/app needs
- Our Mandarin Rep: Kerry has a PTO email: mandarin@dcespto.org
- http://dcespto.org/partners has a page of links to our retail partners.
- Possible music video later in the year
VP Sponsorships: Maria Aldrich
VP Outreach: Morgan Reader
Read More
PTO Board Meeting Minutes - January 11, 2021, 3:45pm
3/23/2021 6:30 pm
2020-2021 Board Attendees:
Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader - SOL Liaison: Laurie Jones - Mandarin Liaison: Kerry Dandan Sullivan
Celebrations:
- Holiday basket raffle a success; one more basket to raffle!
- Teachers given $100 each in Scholastic dollars, the rest to the library. Orders going out this week
Principal Update:
- Rosetta Stone - can we get a discount for Mandarin? Or Duolingo May help for students quarantining; Yes Chinese is hard to navigate
- Shifting to work towards A + and integrating it in the classroom. No steam night this year.
- New Year’s One word challenge - 60 - 4x6 black frames - vote on this:
- Budget $90-110; Passed
- Coffee Bean for Kids, by John Gordon - one book for each class to purchase for next year - vote on this:
- Budget
- Fifth Grade cove needs water filler maintenance or replacement - Michelle Fortino thinks Dennis installed them, can district maintain them? If we order through company that district has an agreement with.
Old Business:
- New DCES Marquee - were trees trimmed?
- Front office complete - Will open when Middle school is in person; front office position interviewing for this week; can we make video tour?
- Chalk Board - if Pre school / Pre k is gardening there, maybe one of them can decorate the chalk board? (ask at pick up)
New Business:
- Need 5th grade brick parent / 5th grade celebration - or drive through (Through 5th grade room parents)
- Do we want to create a new PTO logo? - ask Sarah Crawford for help
- Long sleeve shirts are being ordered, sweatshirts are backordered 1 month - we need to let these families know, consider offering them size change, or if you need a refund. -Tara will email
- Chinese New Year Celebration - consider online? Dragon in person?; Email with Mrs. Chen; has a budget; $800 for the 3 events for the year; Kiki to email
- February 12th
- Parking lot after school - kids running around in the desert, reminder to be safe
Teacher Representative: Jamie McCrensky and Holly Hooley
- teacherreimbursement@dcespto.org should be the email for reimbursements
- Amy Jo Smith - re teacher reimbursement, certified; she’s allotted $250; - Please have her email treasurer@dcespto.org
- Ok to buy child size masks with funds. - use pandemic funds; fifth grade will need larger masks.
- 5th grade cove - tree/cactus update
- Legacy spending - on campus schoolwide needs - can we get teacher ideas on this?
- Remind parents about social distancing after school; and not having indoor playdates / remembering to be safe to keep schools open
VP Finance: Tara McConnell
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VP Sponsorships: Maria Aldrich
- Siena Art Portrait Studio gave $600 in credit towards a portrait to each player of the golf tournament; Try to give one to teachers. They may also help with the auction
VP App: Dave, Mary
- PTO Email forwarding to large groups isn’t working (Board@dcespto.org)
- Reminder:
- Email support@dcespto.org for web/app needs
- Our Mandarin Rep: Kerry has a PTO email: mandarin@dcespto.org
- http://dcespto.org/partners has a page of links to our retail partners.
- Possible music video later in the year
VP Fall Events: Marissa Anderson
Family fun nights - *Take out nights at restaurants*
- Chick fil A - Total?
- NYPD Total?
- Panera probably will be on 2/8, waiting on confirmation.
- Papa Johns - Scheduling monthly because successful. Will be on the following Mondays: 1/25, 2/22, 3/22, and 4/19. -- let’s coincide one with a game night?
VP Communications/Marketing: Beth and Alicia
- Mid Year Update Flyer
- Highlight/show board members
- Selfie video with each board member - highlight one a week
WE NEED MORE! We have Pres. Finance and Comm Team. - Email info@dcespto.org for any posting on facebook, insta, email; also forward emails to Laurie Jones;
VP Hospitality: Melanie Frisone and Michelle Wilson
- Holiday Basket Raffle - success
- Early Release Lunches for Professional Development Days
VP Special Projects: Alyson Ashcroft
- Shovels for pre-k and 3rs, contact preschool teachers to see if there’s anything e lse they need to get started.
- Replace shade cover at first grade cove wash stations - ideally done before March. Any other shade structures? Shade sail at first grade cove - permission from it to go from awning to fence (will need to bring out Greg Skelton)
- Shade structure at North Gate where teachers let people out. (Greg Skelton has suggestions for us here as well)
- Look at buying 5th grade cove tree (on hold)
SOL Liaison: Laurie Jones;
- Email Laurie to forward DCES emails to SOL
Mandarin Liaison: Kerry Dandan Sullivan
VP Spring Events : Krista Kotsovos
- Amazing race - Tentative Date: First week in March, need approval for volunteers on campus; Krista to meet with Mrs. Mills to help with planning.
- Online Game night- Late Jan/early Feb? - Co- chairs?, with pizza delivery - Need to advertise co-chair positions!!
- Drive in Movie? - need co chairs
- Considering fun run for April
VP Outreach: Morgan Reader
PTO Board Meeting Minutes - December 7, 2020, 3:45pm
3/23/2021 6:27 pm
2020-2021 Board Attendees:
Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader - SOL Liaison: Laurie Jones - Mandarin Liaison: Kerry Dandan Sullivan
Celebrations:
- Teachers are thrilled with our Thanksgiving Pie tradition and the gift basket raffle
- Golf tournament success
Principal Update:
- Teacher basket drawings - every day for 2 weeks. Mrs. Smith received the first one.
- Covid Case updates populate on susd.org/covid19 every Friday. If someone is in close contact with a positive case or in a class with a positive case they will be notified. Each case is very different. Streaming for quarantine cases; if 2 cases unrelated - that’s considered an outbreak and everyone will be notified. Close contact is sitting within 6 feet for 10 minutes.
- New DCES School Marquee is up at north lot; will get training on how to add messages; the City of Scottsdale will trim the trees so it’s in view
- Front office is ready to go - we can have a video tour done. Furniture being ordered.
- Principal letter last Friday; teachers and administrators juggling a lot re edl, quarantine, live teaching.. If a student is quarantining they can stream in. If your child is out for another reason they won’t do streaming.
- Next semester EDL will be at Echo Canyon
- All classrooms have cameras for students quarantining for when school returns in January
- CDC guidelines followed for both students and staff regarding quarantining with Covid. Close contact is within 2 days of symptoms or positive test. Currently still following 2 week quarantine guidelines. If a teacher is out sick, a sub will come in, but the sub can’t stream so another teacher may do some of the streaming
Old Business:
- Carpool Parking spot was auctioned
New Business:
- Replace shade cover at first grade cove wash stations - ideally done before March. Any other shade structures? Shade sail at first grade cove - permission from it to go from awning to fence (will need to bring out Greg Skelton)
- Shade structure at North Gate where teachers let people out. (Greg Skelton has suggestions for us here as well)
Teacher Representative: Jamie McCrensky and Holly Hooley
- Clarification for teacher reimbursements and deadlines on teacher reimbursements
- We’ll have Jillian send out an email with staff budgets or have it sent to Ms. McCrensky and Mrs. Hooley; teacherreimbursement@dcespto.org should be the email for reimbursements
- 5th grade cove is losing their saguaro cactus, it’s leaning and will be taken down. So
There will be a small fence there - plant a tree there from the 5th grade cove; 2 or 3 options the students could vote on approved by the district
VP Finance: Tara McConnell
- We have $5,000 scholastic dollars
- Vote on giving $100 to every teacher
- Vote to give the balance to the library to total $4,000 between teachers and the library
- Chase Account $55,529.56
- PayPal account $17,186.89 (transferred into Chase today)
- Golf tournament:
- We raised $1050 for mulligans and raffle tickets
- And $9000 for sponsorships and players
- For a total of $10,050
- Expenses so far $6203
- Raising nearly $4K for the PTO 🎉
VP Sponsorships: Maria Aldrich
- A/R workshop fundraiser $35 for 10 ornaments Nov 1 to Dec 15
- Siena Art Portrait Studio gave $600 in credit towards a portrait to each player of the golf tournament; Try to give one to teachers. They may also help with the auction
VP App: Dave, Mary
- PTO Email forwarding to large groups isn’t working (Board@dcespto.org)
- Reminder:
- Email support@dcespto.org for web/app needs
- Verify - SOL families are in our app/receiving emails - Have Laurie make sure the families have signed up in the app as SOL or EDL
- Our Mandarin Rep: Kerry has a PTO email: mandarin@dcespto.org
- http://dcespto.org/partners has a page of links to our retail partners.
- Winter spiritwear and birthday book club water bottles
VP Fall Events: Marissa Anderson
- Golf fundraiser in the fall without an auction (Ryan Curran, and Kathleen MCDowell)
- Family fun nights - *Take out nights at restaurants*
- Chick fil A - Still waiting on total. They have undergone staffing change in the fundraising position recently and will get back to me this week on totals from October and food credit from last year. If fundraiser was successful, I will schedule another one for December.
- Portillo's drive through - $125
- Papa Johns - $142 from recent fundraiser. Maybe we should schedule these monthly. They seem to be popular.
- Reached out to NYPD Pizza to schedule the week of 12/14. They give 20%. Waiting to hear back.
- Going to schedule Panera in January, they give 20%.
VP Communications/Marketing: Beth and Alicia
- Highlight/show board members
- Selfie video with each board member - highlight one a week
WE NEED MORE! We have Pres. Finance and Comm Team. The rest?? - Email info@dcespto.org for any posting on facebook, insta, email; also forward emails to Laurie Jones;
- Tuft and Needle gives back
- https://www.tuftandneedle.com/givesback/
- dcespto.org/partners
- For December: Need to send out email/post reminding parents about our partners including Tuft and Needle and Amazon Smile for holiday shopping
- Post needed re: chair of online auction/game night occurring in late Jan or early Feb
VP Hospitality: Melanie Frisone and Michelle Wilson
- Thanksgiving Pie Donations - over 65 pies!!
- Holiday Basket Raffle - 18 donated baskets
VP Special Projects: Alyson Ashcroft
- $3,000 grant received for gardens
- Look at buying 5th grade cove tree
- More info on shades for coves and north gate
SOL Liaison: Laurie Jones;
- Email Laurie to forward DCES emails to SOL
Mandarin Liaison: Kerry Dandan Sullivan
VP Spring Events : Krista Kotsovos
- Amazing race - Tentative Date: First week in March, need approval for volunteers on campus; Krista to meet with Mrs. Mills to help with planning.
- Auction/Online Game night- Late Jan/early Feb? - Co- chairs?, with pizza delivery and drink delivery - Need to advertise co-chair positions!!
- Drive in Movie?
VP Outreach: Morgan Reader
PTO Board Meeting Minutes - Nov 2, 2020 9am
3/23/2021 6:21 pm
2020-2021 Board Attendees:
Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader - SOL Liaison: Laurie Jones - Mandarin Liaison: Kerry Dandan Sullivan
Principal Update:
- Kinder Roundup Monday - Virtual
- Board Meeting Tonight - have Alicia and Beth post; plans for EDL and SOL moving forward in January; commitment form this month.
- Covid Case updates populate on susd.org/covid19 every Friday. If someone is in close contact with a positive case or in a class with a positive case they will be notified. Each case is very different. Streaming for quarantine cases; if 2 cases unrelated - that’s considered an outbreak and everyone will be notified. Close contact is sitting within 6 feet for 10 minutes.
- Picture day - there will be time slots for EDL and SOL students
- Yearbook: Combine photos on a google drive for parents and staff to upload, including EDL and SOL; email Sara re: photo parameters
- Revisit time for PTO meetings; return to afternoons, wednesdays (?)
Old Business:
- Birthday Book Club was a success
- Room Parents assigned - Candace is the lead
New Business:
- Scholastic book fair these 2 weeks! Nov 2-15
- Parking spots - 2 from platinum add on need to be labeled
- Ok to sell a carpool spot - start $300
Teacher Representative: Jamie McCrensky and Holly Hooley
VP Finance: Tara McConnell
- Check on Scholastic dollars
- Chase Account: $61,366.36
- Paypal Account: $8035.77
- All Auction items have been paid for
- Amazon Anchors Aweigh $42?
- Can we vote to use our technology aid funds (which is no longer needed) towards a part time front office check in for this year. Our crossing guard position is also not filled, so this will not affect overall funding.
- All attending (10) voted “yes” to changing technology aide funds to part time front office check-in aide
VP Sponsorships: Maria Aldrich
- A/R workshop fundraiser $35 for 10 ornaments Nov 1 to Dec 15
VP App: Dave, Mary
- PTO Email forwarding - i.e. board@dcespto.org ; school@dcespto.org
- Reminder:
- Email support@dcespto.org for web/app needs
- Verify - SOL families are in our app/receiving emails - Have Laurie make sure the families have signed up in the app as SOL or EDL
- Our Mandarin Rep: Kerry has a PTO email: mandarin@dcespto.org
- http://dcespto.org/partners has a page of links to our retail partners.
VP Fall Events: Marissa Anderson
- Golf fundraiser in the fall without an auction (Ryan Curran, and ?)
- MMR - pricing about $100. $600 for a team of 4?
- Sponsors needed
- We also need someone to help with prize donations
- Tentative Friday afternoon date: Dec 4th
- Family fun nights - *Take out nights at restaurants*(Nicole Quadrini, Meredith McDermott, Jen Simpson can help)
- Peter Piper ($15)
- Chick fil A - waiting to hear
- Portillo's drive through - waiting to hear
- Domino’s Pizza -
- Dec?
- Amanda Swadish - credit at chick fil a
VP Communications/Marketing: Beth and Alicia
- Highlight/show board members
- Selfie video with each board member - highlight one a week
- Email info@dcespto.org for any posting on facebook, insta, email; also forward emails to Laurie Jones;
- Flyering for Kinder Roundup and help our parents get the word out about kinder enrollment starting
- Tuft and Needle gives back (25%!!?!!) - https://www.tuftandneedle.com/givesback/
- dcespto.org/partners
- Board meeting tonight
- Covid communication - from Kiki
VP Hospitality: Melanie Frisone and Michelle Wilson
- Teacher treats a success
- Teacher Favorite Things sent to room parents
- Thanksgiving Pie Donations for all of the Teachers & Staff
- Dec 4: need prizes for teachers for a BINGO holiday night celebration - goal - a dozen prizes? - sign up genius of donations
VP Special Projects: Alyson Ashcroft
- Soil delivered! Thank you Alyson
- $3,000 grant received for gardens
- Consider tortoise habitat or koi pond (is this allowed) or other school animal. Or garden expansion
SOL Liaison: Laurie Jones;
- Email Laurie to forward DCES emails to SOL
Mandarin Liaison: Kerry Dandan Sullivan
VP Spring Events : Krista Kotsovos
- Amazing race - Tentative Date: First week in March, need approval for volunteers on campus; Krista to meet with Mrs. Mills to help with planning.
- Auction/Online Game night- Late Jan/early Feb? - Co- chairs?, with pizza delivery and drink delivery
VP Outreach: Morgan Reader
PTO Board Meeting Minutes - Oct 11, 2020 9am
3/23/2021 6:16 pm
2020-2021 Board Attendees:
Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader SOL Liaison - Laurie Jones
Celebrations:
All grades are back!!
Spiritwear delivered
Online auction
Yard signs
Principal Update:
- General update
Old Business:
- Spiritwear orders delivered/distributed
- Successful online auction!
- Successful pizza night
New Business:
- Birthday book club this week
- Scholastic book fair chair - needed. Nov 2-15
- Room parent assignments
Teacher Representative: Jamie McCrensky and Holly Hooley
- Mrs Hooley and Ms McCrensky created a Google form to help facilitate room parent volunteers
VP Finance: Tara McConnell
- Current Chase Checking Balance: $61,181.07
- Paypal Account Balance: $6,972.64
- Current Spiritwear budget is $6500 and we've spent $5800. If we are considering another spiritwear run, we may need to up that budget {Spiritwear has already surpassed its expected income of $10,000 and has brought in $11,000)
- Pandemic Needs bucket: the cases of water etc cost more than expected. This bucket is currently at $100, but needs to be upped to $230 to cover those expenses
VP Sponsorships: Maria Aldrich
- Mathnasium $100 credit to pto
- A/R workshop fundraiser $35 for 10 ornaments Nov 1 to Dec 15
VP App: Dave, Mary
- PTO Email forwarding - i.e. board@dcespto.org ; school@dcespto.org
- Reminder:
- Email support@dcespto.org for web/app needs
- Verify - SOL families are in our app/receiving emails
VP Fall Events: Marissa Anderson
- Golf fundraiser in the fall - Ryan researching this week
- Family fun nights - *Take out nights at restaurants*(Nicole Quadrini, Meredith McDermott, Jen Simpson)
- Early Release Wednesday 21st in October - Peter Piper - with afternoon/evening/all day option
- Chick fil A this Friday
- Election night -Portilos through drive through
- We made $400 at Papa John's
- Amanda Swadish - credit at chick fil a
- Birthday Book Club
- Oct 16. - Lisa Lee is delivering Thursday for passing out Friday
VP Communications: Beth and Alicia
- Highlight/show board members
- Selfie video with each board member - highlight one a week
- Email info@dcespto.org for any posting on facebook, insta, email; also forward emails to Laurie Jones;
- Blog posts topics
VP Hospitality: Melanie Frisone and Michelle Wilson
- Teacher treats starts this week
- Back to School Week
- Delivered 55 Boxed Lunches to Teachers & Staff
- Flower Auction
- Teacher Treat - Crumbl Cookies
- Add Teacher Favorite Things to app
- Donation Option on the PTO Store for Teacher Treats
- Conference Treats for Next Week
VP Special Projects: Alyson Ashcroft
- We are in charge of maintaining butterfly garden and school gardens that we have planted
- Boxes in the fourth grade and kinder cove - has the soil been delivered? Are they still going to use those boxes for Native American Planting in fourth? STEAM planting? 3rd grade garden teas or tasting; We just need to contact Sing Farms
- $3,000 grant received
SOL Liaison: Laurie Jones;
- SOL families have a Facebook group
- Email Laurie to forward DCES emails to SOL
VP Spring Events : Krista Kotsovos
- Amazing race in the spring - TBD
VP Outreach: Morgan Reader
PTO Board Meeting Minutes - Sept 9, 2020 3:30pm
3/23/2021 6:13 pm
Wednesday, Sept 9, 2020 3:30 p.m.
2020-2021 Board Attendees:
Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader SOL Liaison - Laurie Jones
Celebrations:
Prek and 3s are starting next week! Kinder orientation begins next week!
Principal Update:
- Water Bottles - water fountains are covered for now. Water dispensers are still functioning. Case of water bottles for each teacher and replenishing first aid kits (crackers)
- Curriculum Night - presentations with a link online
- General update
Old Business:
- Spiritwear orders closed
New Business:
- Spiritwear distribution - try for October
- PTO Marquis - do we have someone interested in taking this on?
- PTO VP/Liaison for Mandarin Events - Kerry Dandan
- Room parent assignments - at curriculum night? Before curriculum night?
Teacher Representative: Jamie McCrensky and Holly Hooley
- Any needs for opening? Hepa filter/fans? Outdoor benches?
VP Finance: Tara McConnell
- Please submit (non-teacher) reimbursements on the following google form: https://forms.gle/rSAoEpexyvtvTSPu9 (this can also be found at dcespto.org) and in an email sent out today
- Chase Bank Account $68,619.37
- Paypal: $1450.83
- Upcoming expenses:
- - birthday book club bags $704
- - birthday book club bottles: $576
- - spiritwear $5276
- Fundraising:-
- Sponsorships have raised $1400
- Paw partnerships raised $11,560 (vs $13,235 last year)
- Spiritwear raised $8026.50 total
- **Actionable items**:
- - Read Naturally was funded for $700 but the total actually came to $740.72 Can we please vote to raise the budget for this item to $741?
- Brenda has requested additional items for Emergency kits. Each year, we usually replace the crackers and a gallon water bottle in the event of a lockdown. Since parents will not be able to drop off items once school is in session, Brenda has asked us to additionally supply a pack of individual water bottles for each classroom. We can either vote to increase the Emergency kit fund from $50 or we can do what we did last year and create a pandemic fund to cover these items which we wouldn't have in a normal school year.
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VP Sponsorships: Maria Aldrich
- Send Mrs. Mills Paw Partnership information so she can share it during curriculum night
VP App: Dave, Mary
- PTO Email forwarding - i.e. board@dcespto.org ; school@dcespto.org
- Reminder:
- Email support@dcespto.org for web/app needs
- Verify - SOL families are in our app/receiving emails
VP Fall Events: Marissa Anderson
- Golf fundraiser in the fall?
- Ryan Curran helping.
- Small auction for leftover items - do we want to do this on Facebook, what date?
- Pinetop is October 31 and Troon card is December 31. Omni is April; Southwest tickets, Disney tickets.
- Remember to advertise it ahead of time - at least 1 week in advance
- Family fun nights - *Take out nights at restaurants*(Nicole Quadrini, Meredith McDermott, Jen Simpson)
- Ask Fired Pie for this month on Wednesday the 23rd -
- Early Release Wednesday in October - Peter Piper - with afternoon/evening/all day option
- Try twice a month -with early release Wed and a Friday
- Birthday Book Club
- Oct 16. - Lisa Lee is working with Brandables and has ordered water bottles, drawstring bags, she is also ordering paw print pencils, paw erasers, will use a DCES tattoo, candy and the books we still have
VP Communications: Beth and Alicia
- Highlight/show board members
- Selfie video with each board member - highlight one a week
- Email info@dcespto.org for any posting on facebook, insta, email; also forward emails to Laurie Jones;
- Blog posts topics
VP Hospitality: Melanie Frisone and Michelle Wilson
- Can we do teacher treats when school starts?
- Do something for each grade level as they return, can be delivered to the front office; pre-packaged lunch for example; teachers will have 2 days before they start - they will be on campus prepping
- Add teacher favorite things to the app
VP Special Projects: Alyson Ashcroft
- We are in charge of maintaining butterfly garden and school gardens that we have planted
- Boxes in the fourth grade and kinder cove - has the soil been delivered? Are they still going to use those boxes for Native American Planting in fourth? STEAM planting? 3rd grade garden teas or tasting; We just need to contact Sing Farms
- Katie Perata, Miss Rita, Maria Bauman, Master gardener from Mesa, Nicole Quadrini?
SOL Liaison: Laurie Jones;
- SOL families have a Facebook group
- Email Laurie to forward DCES emails to SOL
VP Spring Events : Krista Kotsovos
- Amazing race in the spring - TBD
VP Outreach: Morgan Reader
PTO Board Meeting Minutes - Aug 12, 2020 3:30pm
3/23/2021 6:08 pm
Wednesday, Aug 12, 2020 3:30 p.m.
2020-2021 Board Attendees:
Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader Absent: Morgan and Mrs. Hooley
Celebrations:
Distribution Phase I - Successful Chromebook and edukit pick up!
Principal Update:
- ELD Learning – Zoom links (troubleshooting); there are requirements for synchronous asynchronous learning; if chromebook isn’t working/cord is broken, ok to contact office; also reach out to administration if having difficulty with EDL online; one live and one asynchronous time for specials each week. Microsoft Teams will be updated.
- Distribution Phase II - library staff will take care of it, 2 days from 4-6pm
- Curriculum Night (TBD)
- Limited Appointment positions (Playground position filled); computer lab not needed yet. Consider giving hours to playground coordinator instead of to computer aid
- SOL Liaison – Laurie Jones (invite to pto board meetings)
- Scottdale Parent Council Representatives- Laura and Amanda Schlosser
Old Business:
- Office Remodel - ongoing; Future meeting for shade structures, paint on entry wall
- PTO closet and Art Masterpiece moved to kinder cove - Thank you Kiki!!!
- Signs for front doors of closets
New Business:
- Spiritwear sales ongoing; - continuing to advertise sales, sales end a week from Friday.
- Spiritwear distribution mid September
- PTO Marquis - do we have someone interested in taking this on?
- PTO VP/Liaison for Mandarin Events
Teacher Representative: Jamie McCrensky and Holly Hooley
VP Finance: Tara McConnell
- Approve Budget https://docs.google.com/spreadsheets/d/1IqtIuMUF8pZJfhDoN4mRYe0j6SQ1IDdH4oeS5pM_zVc/edit
- Funds for new teachers at SOL - we will keep it at ½ this semester and ½ 2nd semester
VP Sponsorships: Maria Aldrich; has some commitments already, approximately 4k
- Send Mrs. Mills Paw Partnership information so she can share it during curriculum night
VP App: Dave, Mary
- PTO Email forwarding - i.e. board@dcespto.org
- Retail partners page is up. dcespto.org/partners
- Including Tuft n Needle, Amazon smile
- Reminder:
- Email support@dcespto.org for web needs
- Email Alicia and Beth at info@dcespto.org to advertise your upcoming event!
VP Fall Events: Marissa Anderson
- Golf fundraiser in the fall? Ryan Curran?
- Read a- thon with virtual book fair
- Family fun nights - *Take out nights at restaurants*(Nicole Quadrini)
- Birthday Book Club - Oct 16. She has 40 cups ready and will contact Megan Fox re: hats
VP Communications: Beth and Alicia
- Email info@dcespto.org for any posting on facebook, insta, email
VP Hospitality: Melanie Frisone and Michelle Wilson
VP Special Projects: Alyson Ashcroft
- Garden update
- We are in charge of maintaining butterfly garden and school gardens that we have planted
- Katie Perata, Master gardener, Miss Rita, Maria Bauman
VP Spring Events : Krista Kotsovos
- Amazing race in the spring - TBD
VP Outreach: Morgan Reader
