PTO BOARD MEETING MINUTES - January 10, 2022

1/12/2022 12:45 pm

DCES PTO BOARD MEETING 1/10/2022



Present:

Laura Weeshoff - Outgoing President

Katie Makelele - Incoming President

Kim Mills - Principal

Colleen Costello - Vice Principal

Tara McConnell - Treasurer

Marissa Anderson - Secretary

Holly Hooley - VP of Faculty

Jamie McCrensky - VP of Faculty

Krista Kotsovos - VP of Special Projects / Campus Improvements 

Mary Olley - VP of Technology

Beth Williams - VP of Communications 

Alicia Haygood - VP of Communications

Melanie Frisone - VP of Hospitality

Brenda Courtad - VP of Special Projects / Campus Improvements

Rene Johnson

Caroline Magargle

 

Principal Updates

 

Two teachers: Mr. Robinson and Mrs. Sparks re-certified for NBC!!!

North Gate Canopy is up

Fifth grade and Mrs. Sparks have drinking fountains up/functioning

January 25th meeting of SUSD board - for approval of shade/sidewalk

 

Are on campus tours occurring right now for prospective families - Wednesdays outside of school hours;  Tina can tend to the garden; Tara can do chalkboard

 

 

President

PTO General Meeting to follow this meeting

 

 

Carnival 1/21/22

Confirmed pre planned events are ok as long as mitigation strategies are promoted (hand sanitizers at each station, encourage distance while in line, encourage masks, limit number allowed in bounce houses) 

 

Birthday Book Club

Lisa will coordinate with the library to allow students to pick out their own books. Other items delivered to students in classroom

 

Chinese New Year classroom parties

No visitors or volunteers allowed at this time

 

Chinese New Year Celebration 2/4/22

Pre-planned and outside so ok at this time

We have a food truck and dragon ready for 5pm - so advertise start time as 4:45pm

 

Election: Our Community Engagement committee will create a google form for those interested in positions for next year, including: Name, grades of children, position they are interested in for next year and why, backup position they are interested in.  If Election is March I think we need to get going on getting our nominations and interested parents. 

 

Book Fair - gifted funds - $175 to teachers, 11 have finalized their orders / spent almost $1900 and Emily is following up with the others. 




VP Special Projects

 

Teachers prioritized outdoor shade and additional funding for a part time aide for oversized classrooms.  All teachers who responded wanted more shade, half of teachers who responded wanted part time aide.

 

Krista and Brenda met this morning to discuss shade and playground options

 

Tree for 5th grade - Brenda will get quote and turn it into Sharon

 

Permanent signs for bus lane, pick up/ drop off lane etc. before August; district may place them

 

 

VP Treasurer

 

  • Raised $65k year to date
  • Banking balances
    • Chase $50,827.93
    • PayPal $2,542.52
  • PTO Votes from email: YES to Slon room parent funds +$180
  • History of spending for aides

    21/22 ($13,463)

    Computer lab

    $7541

     

    21/22 ($13,463)

    Playground

    $5922

     

    20/21 ($27,625)

    Playground

    $3710

     

    20/21 ($27,625)

    Reading intervention

    $10,343

    Now paid from results based funding

    20/21 ($27,625)

    Front desk

    $13,571

    Now paid by school

    19/20 ($21,532)

    Computer lab

    $5860

     

    19/20 ($21,532)

    2nd computer lab

    $2980

     

    19/20 ($21,532)

    Reading intervention

    $9324

    Now paid by school

    19/20 ($21,532)

    Playground

    $3369

     

 

VP Events

  • Carnival: 1/22
    • ​​On track with vendors & food
    • —Organized the booth props last week and found the leftover prizes in the PTO closet so we’re in good shape
    • —We have 2 sponsors so far for our sponsor booths (Mattisinko & Firemark)
    • —No raffle
    • —Volunteers- sent out sign ups this week - need to advertise this big time
    • —Need to send lots of reminders to pre purchase wristbands/tickets - buy early to avoid the lines!
    • —Need overall help promoting carnival - social media, emails, texts.  We can hang flyers on campus and will send another flyer
  • Family Fun Night: Papa Johns 1/29
  • Gala: Need to pinpoint a day for the gala/auction since the original discussed date of 4/15 doesn’t work.  Committee to be organized to help with event.  New date 4/22
  • Amazing Race:  Krista would like a committee to help. Kick off/soft launch at Chinese New Year

 

VP Technology

  • Update date of Chinese New Year on website with info; Update new chair of Gala  - Renee Johnson
  • Update parent listings

 

VP Communications

  • Krista needs a committee for Amazing Race - please advertise
  • Also Gala committee 

  

VP Teachers

  • 3s and 4s again next year
  • Thanks from teachers for shade structures, donuts, and Mrs. Sparks Water Bottle fillers.  
  • Is it possible to replace Keurig and have additional creamers
  • Clarification needed on chargers.  Once we get a number, we will vote on it.  District is not paying for extra chargers, so PTO will need to.