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DCES PTO BOARD MEETING MINUTES MAY 2023

5/8/2023 5:24 pm

DCES PTO BOARD MEETING MINUTES MAY 8th, 2023

 

Present:

Tara McConnell, Co President

April Beauboeuf, Co President

Adam Cusimano, Secretary

Lisa Lee, Treasurer

Ellen Snyder VP Special Projects/Campus Improvements

Courtney Schram, VP Communications

Melanie Frisone, VP of Hospitality

Casey Magargle, VP of Hospitality

Craig Doss, VP Technology

Mary Olley, VP of Technology

Whitney Graving, VP of Events

Colleen Love, Vice Principal

Mrs. Deacon, Teacher Representatives

Mrs Caramucci, Teacher representative

 

Absent:

Paige Miller-Blum, site council liaison

Laura Weeshoff, VP Communications

Kimberly Mills, Principal

Nicole Carey, VP of Fundraising

 

 

Call to Order

Meeting was called to order at 3:43pm by Tara McConnell

 

 

Principal Update
Mrs. Mills & Mrs. Love

  •                 Kinder Buddy Day

A portion of the $60,000 collected from the Amazing RACE has been allocated based on the success of the event.

  •                 Site Council Budget

$20,000 budget spent. (pending district approval of PO for book vending machine). Site council typically funds playground equipment, field trips, coach buses, etc.

  •                 AP hiring process
  • AP hiring process ongoing; candidate interviews occurring on 5/9.
     Second round to take place next
  •                 Summer School
  •                 Color printer installed in teacher workroom

 

 

President Update
Tara McConnell
 April Beauboeuf

 

Treasurer
 Lisa Lee

Chase Balance:$127,308

2 Votes Passed: Due to the increase in the number of pages we needed for the yearbook 5th grade

dedications, the book itself went up in price. Both votes passed to increase the budget by $1050.00,

bringing it to $11.050.

 

A motion was made to move forward with the butterbraids fundraiser in the fall. The motion passed unanimously. The cookies fundraiser option was tabled.

A motion was made to hold the Holiday Shop again next school year. The motion passed unanimously.

A motion was made to remove Paypal from the budget given the switch to Lumapay for a third party payment option. The motion was passed unanimously.

A motion was made to include pajama pants in the spirit wear option next year. The motion passed by majority.

A motion was made to increase the hospitality budget for next year to $6000 based on the increase in events and inflation of material costs. The motion passed unanimously.

A note was made regarding a request by the librarian for books in the fall; needing $3500. No vote was taken.

Scholastic BOGO Book Fair: We had a net profit of $260.35.

 

 

Site Council Update
 Paige Miller-Blum

 

VP Communications

Courtney Schram

Laura Weeshoff

25 yr logo

Are there any teachers that volunteered for the 25 year committee? Emily and Krista will help.

Haven't received any other interest.

 

 

VP Fundraising/Sponsorships
 Nicole Carey

 

 

Teachers

Mrs. Deacon/Mrs. Caramucci

  •                       Mural

Funds from the Amazing Race will be contributed to the mural costs (possibly a portion of the $60,000 collected from the Amazing RACE has been allocated to pay for mural costs, based on the success of the event).

A 25th Anniversary theme was suggested for the mural with student participation in the process. (Paint by number or tiles) Discussion continued about the location of the mural and whether it would be painted directly on the building surface or have metal/wood installed to better adhere to. Ellen Snyder will reach out to mural artists for research and concepts. A committee of Ellen Snyder, Colleen Love, and Ms. Sparks was established to review the possibilities for a mural and will report back to the board.

 

  •                       Cool down/rainy day rooms

Discussion about items and stations for the rooms consisted of reading, !egos, and quieter items (games, crayons/pencils, and puzzles). Space will be confirmed by Mrs. Deacon and Ellen Snyder. Existing tables and chairs will stay in the room. Discussion continued about the potential for more movement class rotation in the room(s) to ensure more opportunity.

  •                       Teacher anniversary committee interest
  • ·                       Exceptional PTO Budget Requests: 

Motion was made to utilize PTO budget to fund both Athletes in Training and the Be Kind program for 2023. The motion for AIT passed unanimously; the motion for Be Kind passed by majority in favor. The PTO was asked to pick up these costs so that the school funds could pay for the on-site social worker (Mrs Loiacono). Note: the district has since been able to pick up costs for school social workers.

  •                       Summer clean up event
  •                       Containers request for preschool/prek
  •                       Motion was made to approve $400 expense. Motion was approved by majority vote.
  •                       Gifted Budget

Motion was made for $400 budget for books (teacher classroom materials request). There was no vote and the motion was tabled. April Beauboeuf is following up with the district gifted coordinator to get clarity; Tara McConnell also proposed reaching out to the teacher in question to get additional context.

VP Technology

Mary alley
 Craig Doss

  •       Working on login for hospitality account
  •       Working with GoDaddy on logins

 

 

VP of Events

Whitney Graving

Fiesta Update: Update on Fiesta (45 tickets sold as of Saturday), silent auction and raffle. $40/person

Raffle Baskets Made!!

Silent Auction: adding Nothing Bundt Cakes. May extend based on upcoming May 14th end date.

 

Events Calendar

 

Major Events and their months:

August

Meet the teacher

Boohoo Yahoo

Welcome Back at Peter Piper

Curriculum Night

September

Back to School Bash - 90s theme for 25 year anniversary

October

Birthday Book Club

Book Fair

Pickle Ball Tournament?

November

(School has Veteran's Assembly and Turkey Trot) Amazing Race or Tax Credit Fundraiser Carnival or Pickle Tourn?

December

Chili Cook off?

Pickle Ball Tournament?

January

Late jan - AR kick off? Or tax credit fundraiser

Fun Run? 25 year anniversary

February

Amazing Race days - mid feb?

(want space between AR and tax credit fundraiser and field day)

March

(School has Field Day)

Pickle ball tourn? Or Fun Run?

April

Kentucky Derby Gala

(Fine Art night) / 1 night of BOGO

May

 

 

VP of Special Projects/ Campus Improvements 

Ellen Snyder

 

  •       No update

 

VP of Hospitality

Melanie Frisone/ Casey Magargle

 

  •       No Update

 

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DCES PTO BOARD MEETING MINUTES APRIL 10th, 2023

4/10/2023 5:22 pm

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DCES PTO BOARD MEETING MINUTES March 2023

3/6/2023 5:19 pm

Present:

Katie Makelele, Co President

Tara McConnell, Co President 

Kelley Karvandi, Secretary

Lisa Lee, Treasurer

Alicia Haygood, VP of Fundraising

Ellen Snyder, VP Communications

Mrs. Caramucci, Teacher Representatives

Mary Olley, VP of Technology

Colleen Love, Vice Principal





Principal Update 

Mrs. Mills & Mrs. Love

GOVERNING BOARD  Cieniawski AND TOMORROW WARNER CAME AND READ TO CLASSROOMS

KINDER ROUNDUP IS TOMORROW. RIGHT ON TRACK FOR KINDER ENROLLMENT INCLUDING MANDARIN.

NEED A FLYER FOR TAX DOLLARS AND ADVERTISE IT ASAP.

WE PROBABLY WON’T HAVE THE BOOK VENDING MACHINE UNTIL THE BEGINNING OF NEXT YEAR.

President Update

Katie Makelele

Tara McConnell

 

Read Across America SHOULD WE PROMOTE NEXT YEAR SO PARENTS KNOW WHAT'S GOING ON? INCLUDE TEACHERS, PARENTS, LIBRARY, ETC.

 

Tax credits 

 

PTO Board nominations are open WE HAVE SOME PEOPLE INTERESTED IN HOSPITALITY POSITIONS. 

Form to sign up for committees will be shared once the Board is finalized/ closer to finalized APRIL PTO MEETING WILL BE TRANSITION MEETING. MAY WILL BE NEW BOARD.

 

Division of work for next year WE NEED MORE PEOPLE FOR EVENTS AND THEY NEED TO ATTEND MEETINGS. ONE LEAD. NEXT YEAR WOULD LIKE TO HAVE 1 PERSON IN CHARGE OF EACH EVENT AS THE POINT PERSON TO COMMUNICATE W/ TEACHERS, PRINCIPALS, ETC. & ATTEND PTO BOARD MEETING.  THE TEACHERS WANT TO VOLUNTEER AT AMAZING RACE BUT NEED A SIGN UP GENIUS AHEAD OF TIME.

 

Amazing Race Funds

  • Update on mural? BRING IT TO MRS. SPARKS, DOES SHE HAVE ANY IDEAS? IF SHE DOESN’T, PUT IT OUT TO THE PARENTS TO SEE IF THEY WOULD BE INTERESTED IN LEADING. IN COMMUNICATION MEETING THE TEACHERS SAID THEY LIKED THE IDEA BUT CONCERNED ABOUT MATERIAL LONGEVITY.
  • We were told Copper Ridge recently converted a room for indoor recess. We have a message out to the PTO president but have not heard back. Does anyone have a connection at Copper Ridge?

MAYBE HAVE 1 ROOM FOR ARTS & CRAFTS AND ANOTHER FOR PHYSICAL GAMES AND ACTIVITIES

 

PTO roundtable feedback

  • Community Board on membership toolkit (Lead room parent board) FOR ROOM PARENTS TO CONNECT AS A WHOLE SCHOOL- LAGUNA HAS IT. GOOD FOR COMMUNICATION. MARY WILL LOOK INTO IT & TALK TO CANDACE.
  • Nancy Norman peach jar district
  • Get mascot info from laguna

WE GOT 2 REFERRALS FOR NEW MASCOT & CAN CONSIDER SINCE WE RAISED AN EXTRA 10K

AMAZING RACE: WE HAD SOME ISSUES GETTING CASH ENVELOPES FROM AMAZING RACE. MAILBOX NEEDS TO BE PUT BACK UP.

CONSIDER DOING PLEDGE SHEETS AGAIN? DO BLACK BOX OR JUST MEMBERSHIP TOOLKIT?

MRS. MILLS WILL DISCUSS WITH LETICIA ABOUT GETTING CHECK TO PTO

 

MRS. CHEN ASKED ABOUT MANDARIN BANNER, NOT IN PTO CLOSET. SO FAR NO ONE CAN FIND IT FOR NAMING CEREMONY. MRS. MILLS HAS A CONTACT FOR A BANNER PRINT SHOP USED FOR PARADA DEL SOL AND IT TURNED OUT REALLY GOOD. CAN MAYBE PRINT A NEW ONE IF NEEDED.



Treasurer

Lisa Lee

 

Chase Account Balance: $132,440.77

 

Spring Carnival: 

Wristband Sales-$10,170

Expenses - $6,589.93 (Cash for cash boxes included)

Net balance as of 3/5/2023 - $3,580.07 THIS WILL BE A LITTLE LOWER AFTER ALL RECEIPTS ACCOUNTED FOR.

Not counted for: Money for us from food trucks. We are expecting a check from Kona Ice and the pizza truck

 

CAN WE DO CARNIVAL IN THE FALL?

SUGGESTION THAT NEXT YEAR PRESCHOOL/PRE K WOULD LIKE TO GET ON THE FIELD. PTO TO PROVIDE ACTIVITIES TO TEACHERS & GET PARENT VOLUNTEERS. EGG RACE, GIANT BOWLING, ETC.

 

Amazing Race: 

Raised - $50,000.01

Expenses - $2,576

Net Balance as of 3/5/2023 -  $47,424.01

There may be expenses that I have not received yet.



Teachers

Mrs. Deacon

Mrs. Caramucci

THE TEACHERS LIKE ATHLETES IN TRAINING. THE TEACHERS WOULD LIKE TO SIT DOWN AND TALK ABOUT A LITTLE MORE AGE APPROPRIATE ACTIVITIES. CONSIDER ADDING CHALKBOARDS TO PLAYGROUNDS. MRS. CARAMUCCI WILL LET PTO KNOW IF ANYTHING ELSE IS NEEDED. LOOK INTO ADDING SOCCER GOALS FOR KIDS.




VP of Events

Alexis Wolf, Maria Bispen, Emily Chin




VP of Special Projects/ Campus Improvements

Nicole Doss & Paige Miller-Blum

 

HAVING A HARD TIME GETTING CORRECT QUOTE W/ ICE MAKER.

 

COLOR PRINTER HAS BEEN ORDERED.



Site Council Update

Paige Miller-Blum




VP of Hospitality

Melanie Frisone & Casey Magargle

3/30 Teacher Late Lunch 330/4 for Parent Teacher Conference

Is there any more information on the days food/snacks needed for Testing Days? PTO CAN PROVIDE ONE DAY, SUNSHINE ANOTHER DAY? NEED TO KNOW TESTING SCHEDULE FIRST & THEN LET MELANIE KNOW WHAT DAYS. 

MAY 8-12TH TEACHER APPRECIATION WEEK? 2ND WEEK OF MAY. WILL TAKE DONATIONS FOR TEACHER APPRECIATION WEEK. 



VP of Communications

Beth Beyer Williams & Ellen Snyder



 

VP of Fundraising

Alicia Haygood
NO ONE HAS SIGNED UP FOR GOLF TOURNAMENT, PEOPLE ARE SAYING IT IS GOING TO BE TOO HOT, SHOULD WE CANCEL AND START AGAIN FOR NEXT FALL? ALICIA WILL LOOK AT CONTRACT & MAKE SURE WE DON’T OWE GAINEY GOLF COURSE ANY MONEY.

 

CONSIDER A DOUGH/BUTTERBRAIDS TREAT FUNDRAISER - NEED SOMEONE WILLING TO FACILITATE.

 

IF WE DID CEILING TILE FUNDRAISER WOULD FACILITIES MAINTENANCE REPLACE THE TILES FOR US?

 

BETTER TO DO ONE LARGE FUNDRAISER OR SMALLER ONES?



VP of Technology

Mary Olley




 

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DCES PTO BOARD MEETING MINUTES FEB 13th, 2023

2/13/2023 5:13 pm

Present:

Katie Makelele, Co President

Tara McConnell, Co President 

Kelley Karvandi, Secretary

Lisa Lee, Treasurer

Alicia Haygood, VP of Fundraising

Ellen Snyder, VP Communications

Paige Miller-Blum, VP Special Projects/ Campus Improvements

Casey Magargle, VP of Hospitality

Kimberly Mills, Principal

Mary Olley, VP of Technology

Nicky Doss, VP of Special Projects and Campus ImproDCES PTO BOARD MEETING MINUTES FEB 13th, 2023

vements

Alexis Wolf, VP of Events

Mrs. Deacon, Teacher Representatives





Principal Update 

Mrs. Mills & Mrs. Love

 

MEGAN CHEN WAS NOMINATED FOR CHARROS TEACHER OF THE YEAR.  WILL PUT ON FACEBOOK AND ANNOUNCE TO SCHOOL AT PBIS ASSEMBLY.

MRS. WEBB IS LEAVING AND TAKING A NEW POSITION CLOSER TO HER HOME. SHELLEY WILL TAKE SHARON’S POSITION & HIRING FOR NEW POSITION AT ELEMENTARY/MIDDLE.

KINDER ROUND UP. WE HAVE HAD A LOT OF TOURS & OPEN ENROLLMENTS. WILL HAVE UPDATED NUMBERS WHEN SHARON FINISHES ENROLLMENTS. CURRENTLY AT 526- HIGHEST EVER. 

MESSAGE WILL BE GOING OUT TODAY STATING THAT THEY WILL BE CITING FAMILIES THAT ARE DROPPING OFF AT NORTH GATE.

KINDER BUDDY DAY IS FRIDAY THE 5TH. THE PTO WILL SPEAK TO PARENTS & ASK FOR VOLUNTEER SIGN UPS.

BOOK VENDING MACHINE WILL HAVE A SPOT IN THE LIBRARY.

ATHLETES IN TRAINING IS BEING PAID THROUGH TEACHER BUDGET & NOT PTO BUDGET BECAUSE WE DIDN’T HAVE ENOUGH TIME FOR THE GIFTING PROCESS. WE NEED TO EVALUATE IF WE ARE GOING TO VOTE ON IT FOR NEXT YEAR.

President Update

Katie Makelele

Tara McConnell

 

Setting up nominations and voting for the 23-24 DCES PTO Board

 

MRS. MILLS WILL SEND OUT A BLURB ABOUT POSITIONS IN THE NEXT PRINCIPAL LETTER.

 

Scottsdale Parent Council (SPC) would like to reach out to all PTO board members and encourage them to come to their monthly meetings where they usually have an informational speaker from the district



Treasurer

Lisa Lee

 

VOTE 1/12/23 Pre K and 3’s teachers are getting $200 from PTO for their classroom. In the past district has given them funds to use but it has stopped. Classroom teachers are all getting $400. We are voting to increase their funds from PTO from $200 to $400 for each teacher (Goetz and Chapman)? VOTED YES

 

VOTE 2/6/2023: Increase spirit wear budget by $150, to bring it to a total of $11,650. There were some changes so we did not have enough to cover them. VOTED YES

 

VOTE NEEDED: Mandarin events budget needs to be increased to cover the expenses for the CNY event. Our current budget is $1,507.18. We are voting to increase it by $92.82 to cover the remaining expenses from the CNY event. That will bring our total budget to $1,600.00. VOTED YES




Chase balance: $92,895.29

Paypal balance: no longer using

Lumapay: Automatically transfer to Chase checking account daily

 

LUMAPAY IS GOOD EXCEPT FOR WHEN NEEDING TO DO REFUNDS.



Teachers

Mrs. Deacon

Mrs. Caramucci

 

  • Amazing Race Rewards:
    • Classroom goal of $2,000: possible options - silly string (survey showed some teachers are in favor while some are not), popsicle reward, pizza/movie/popcorn/ice cream party, extra recess

MRS. DEACON TO CONNECT WITH EMILY ABOUT BUDGET. LEANING TOWARDS POPCORN AND AN EXTRA RECESS.

  • School-wide goal of $40,000 - Students will be served lunch in the cafeterias from Mrs. Mills and Mrs. Love in fun costumes! 
  • Amazing Race Funds
    • Bring in a renowned author for a school wide presentation (Sarah Weeks, Candace Fleming, etc.), reading benches/more seating in each cove and/or around playground, classroom blinds, DCES mural outside the office (maybe not painted, something unique made out of tiles or something else that would hold up in the heat),  revamped wall hanging tools or wall display cases like the one by the office door by the amphitheater to display student work for all to see, library/computer lab updates (especially for rainy/high heat days), large ROAR signs for parent drop off/gates & playgrounds (one expectation per sign), paint touched up around the campus - planter boxes, pillars in coves, and the fencing, online curriculum programs (Schoolwide IXL licenses).

WILL FOCUS ON SPENDING FUNDS FOR AMAZING RACE ON MURAL AND AN AREA FOR HIGH HEAT/RAINY DAYS. WILL ALSO UPDATE ROAR SIGNS AND LIBRARY UPDATES. IF WE DO READATHON, THOSE FUNDS COULD PICK UP EXTRA FUNDS FOR LIBRARY.

ALSO CONSIDER BEE KIND AND ATHLETES IN TRAINING. DO TEACHERS SEE A VALUE IN THESE PROGRAMS?

PRINCIPAL/SCHOOL BUDGET PAYS FOR STAFFING. PTO PAYS FOR PROGRAMS LIKE BEE KIND.

GET COACH R INVOLVED IN LIBRARY SPACES TO SEE IF THERE’S ANYTHING WE CAN DO FOR RAINY/HOT DAYS

  • The Sunshine committee is looking to see if PTO is considering providing snacks for Teachers during testing week other than Wednesday. Asking because in the past it’s been done
  • Be Kind assembly March 3rd - invite will be open to about 50 parents. Then afterward, we could hold a small Q&A session between Be Kind and parents. Is PTO interested? Does PTO want to hold a general meeting afterward?

PRINCIPALS WILL SEND OUT A SIGN UP.

  • Thank you for all the supplies for the playground. Received - sidewalk chalk, 3 bulldozers, 6 hula hoops, 1 dump truck, 12 shovels, sifters, and buckets. 
    • How many trucks were ordered? 
    • We want to purchase a container with a locking lid. Mrs. C is looking into exact ones and will let PTO know in the next couple weeks. CAN COME OUT OF RECESS BUDGET.

KATIE WILL ORDER MORE BULLDOZERS AND 3 DUMP TRUCKS. HULA HOOPS ARE OUT OF STOCK. WILL ORDER MORE THAN THE 6 WE HAVE. ALL BALLS PREVIOUSLY ORDERED ARE GOOD THROUGH THE REST OF THE YEAR.

STILL HAVING A HARD TIME FINDING ROCKER CHAIRS AS REQUESTED FOR TEACHER BUDGET.





VP of Events

Alexis Wolf, Maria Bispen, Emily Chin

 

Amazing Race days next week 

$16,455 raised as of today

 

Golf Tournament

 

Carnival

SPRING CARNIVAL IS GOING GOOD. FOUND A PIZZA TRUCK, IF $1,000 IN SALES GET 10% BACK. 6 SPONSORS COMING OUT TO DO TABLES.




VP of Special Projects/ Campus Improvements

Nicole Doss & Paige Miller-Blum




Site Council Update

Paige Miller-Blum




VP of Hospitality

Melanie Frisone & Casey Magargle






VP of Communications

Beth Beyer Williams & Ellen Snyder



 

VP of Fundraising

Alicia Haygood
Golf Tourney: Need to get everything set up online so people can register again. 

Carnival Sponsor Tables 

 

ALICIA NEEDS HELP BECAUSE EVERYONE WHO WAS HELPING HAS DROPPED OFF

THURSDAY MAY 11TH A SHOTGUN START AT 1PM AT GAINEY RANCH GOLF CLUB

WILL NEED TO FIGURE OUT REIMBURSEMENTS FROM PREVIOUS EVENT. THEY PAID $200, COSTS US $110

SPONSORSHIPS AT $200/HOLE

$600 FOR A 4 SOME IF THEY WANT TO SIGN UP AS A TEAM

 

VP of Technology

Mary Olley

 

MARY WILL CREATE A LAUNCH PAGE FOR GOLF TOURNAMENT. SHOULD GET IT OUT NOW. WE HAVE A CHOIR CONCERT THE SAME NIGHT.



 

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DCES PTO BOARD MEETING MINUTES 1/9/2023

1/17/2023 1:36 pm

 DCES PTO BOARD MEETING MINUTES JAN 9th, 2023

 

Present:

Katie Makelele, Co President

Tara McConnell, Co President 

Kelley Karvandi, Secretary

Lisa Lee, Treasurer

Alicia Haygood, VP of Fundraising

Casey Magargle, VP of Hospitality

Mrs. Caramucci, Teacher Representatives

Mary Olley, VP of Technology

Colleen Love, Vice Principal

 

Not Present:

Ellen Snyder, VP Communications

Paige Miller-Blum, VP Special Projects/ Campus Improvements

Emily Chin, VP of Events

Melanie Frisone, VP of Hospitality

Kimberly Mills, Principal

Beth Beyer Williams, VP Communications

Nicky Doss, VP of Special Projects and Campus Improvements

Alexis Wolf, VP of Events

Maria Bispen, VP of Events

Alice Hsieh, Mandarin Rep

Mrs. Deacon, Teacher Representatives



Principal Update 

Mrs. Mills & Mrs. Love

  •         Charros Teacher of the Year WILL BE ANNOUNCED IN FEBRUARY
  •         Athletes in Training

MRS. LOVE DISCUSSED THE NEED FOR EXTRA HELP AT RECESS WITH STRUCTURED SPORTS. THEY WILL GET A QUOTE AND IF VOTED ON, PTO WILL GIFT THE COST OF ATHLETES IN TRAINING. $25/HR PER COACH. APPROX $8,000 FOR THE REST OF THE YEAR. EVERYDAY EXCEPT TUESDAY BECAUSE OF GARDEN CLUB. AIT WILL CHANGE UP THE SPORTS AND ACTIVITIES OFFERED EVERYDAY. KIDS CAN PARTICIPATE IF THEY WANT. AIT WOULD TAKE A PORTION OF THE FIELD AND BASKETBALL COURT TO RUN THE ACTIVITIES. THIS IS A GOOD WAY TO MAKE NEW STUDENTS FEEL WELCOME SO THEY DON’T HAVE TO WORRY ABOUT NOT HAVING OTHERS TO PLAY WITH AT RECESS.

LITTLE KIDS ARE IN NEED OF SAND TOYS AND CHALK

  •         Chinese New Year Celebration – DCES & DCMS cafeteria

PERFORMANCES WILL BE HOSTED IN THE MIDDLE SCHOOL PIT. ACTIVITIES WILL BE IN THE CAFETERIA. WE WANT TO BE ABLE TO HOUSE EVERYONE INSIDE.

  •         Parade Del Sol Saturday, February 4th

WILL BE DISPLAYING EVERYTHING DCES HAS TO OFFER FROM MANDARIN TO GARDEN CLUB, ETC. WE NEED A TRUCK WITH A TRAILER HITCH. MRS. LOVE WILL GET TIME AND DETAILS SO WE CAN POST THE NEED ON FACEBOOK. NEED WEIGHT OF TRAILER AND START TIME.

ICE MACHINE VENDOR: SHARON IS REACHING OUT FOR A QUOTE, ONCE WE KNOW THE AMOUNT, PTO WILL GIFT THE DOLLAR AMOUNT

MRS. MILLS EMAILED SHARON A QUOTE FOR GIFTING THE COLOR PRINTER AND SHARON WOULD GET THE GIFTING PROCESS STARTED

IN THE PROCESS OF INTERVIEWING A 4TH NOON AID



President Update

Katie Makelele

Tara McConnell

 

Kinder Round up swag bags?

WE DO FOR NEW FAMILIES BUT NOT ROUND UP. WE SHOULD DO THEM (OTHER SCHOOLS DO THEM) ASK LAURA IS SHE CAN PUT TOGETHER. TARA WILL LOOK FOR AN OLD BROCHURE TO GIVE US AN IDEA OF WHAT TO INCLUDE.

 

CNY Update

LISA IS GETTING THE ORANGES AND MEETING WTH MRS. CHEN TO DISCUSS DECORATIONS FOR AUDITORIUM. LISA WILL EMAIL ALICE, MRS. SPARKS AND CHEN AND LOOP EVERYONE IN. CANDACE IS GOING TO ORGANIZE BREAKFAST FOR CNY.

 

Run Club

GIRLS ON THE RUN IS EXPENSIVE. MRS. LOVE WILL SEE HOW MANY PEOPLE SIGNED UP. CONSIDER REINSTATING THE RUN CLUB AND PAY TEACHERS AFTER SCHOOL TO RUN IT?

 

Signs for visors have been ordered. Does anybody want to help hand them out at pick up and drop off?

MRS. CARAMUCCI VOLUNTEERED TO WALK ALONG PICKUP LINE AND HAND THEM OUT. NEXT YEAR WE SHOULD HAVE A BUNCH PRINTED AND AVAILABLE AT MEET THE TEACHER NIGHT

 

Trash cans will arrive in 4-6 weeks

2 AT N. GATE, 1 AT S. GATE, 2 AT THE FIELD. TARA WILL FORWARD THE EMAIL TO MRS. LOVE AND MRS. MILLS

 

Do we want a balloon arch at the next roar assembly? Emily N has offered to make one

YES WE DO WANT ONE. TARA WILL PUT EMILY IN TOUCH W/ MRS. LOVE. JAN 25TH MRS. LOVE ORDERED MORE MEDALS FOR RAWR AWARDS

 

Will the art showcase coincide with the bookfair this year?

MRS. LOVE WILL CHECK WITH MRS. SPARKS IF SHE WANTS TO DO ART WALK ON THE LAST FRIDAY OF BOOKFAIR. 

 

Does PTO want to help with celebrating teachers for A rating?

THEY HAVE BEEN CELEBRATING DURING STAFF MEETINGS. MRS. LOVE WILL CHECK WITH MRS. MILLS TO SEE IF THEY WANT TO DO ANYTHING MORE.

 

Anything for this month that needs to be in the pto newsletter?

CHILI COOKOFF SPONSORED POST FOR HUNTINGTON LEARNING CENTER. ELLEN TO MAKE SURE FACULTY IS INCLUDED WHEN EMAIL IS SENT

 

Doing Chinese New Year on chalkboards - anything else for Jan?

TARA WILL DO ON WEDNESDAY

 

Treasurer

Lisa Lee

 

Can room parents help with spending teacher allocations when teacher asks parents for things, but consistently doesn’t spend allocation? Teacher has a wish list out but none of parents have purchased anything.

SOME TEACHERS ARE ASKING FOR ITEMS ON AMAZON WISHLISTS BUT NOT USING PTO BUDGETS THEY ARE ASSIGNED. SOME TEACHERS MAY NOT BE USING BECAUSE IT TAKES 5 DAYS TO BE REIMBURSED. SOCIAL WORKER AND READING SPECIALIST ALSO HAVE BUDGETS THEY CAN USE. TARA WILL SEND MRS. CARAMUCCI AND MRS. LOVE AN EMAIL WITH A LIST OF TEACHERS WHO HAVEN’T USED THEIR $400 BUDGET AND THEY WILL DISCUSS THE PROCESS WITH THEM.

 

Vote Needed: Pre K and 3’s teachers are getting $200 from PTO for their classroom. In the past district has given them funds to use but it has stopped. Can we vote to increase their funds from us from $200 to $400 for each teacher.

VOTE WILL BE EMAILED OUT, WE DON’T HAVE ENOUGH PEOPLE FOR A VOTE

 

Paypal Balance: $0 WE ARE CLOSING THE PAYPAL ACCOUNT

 

Chase Checking account balance: $93,586.56

 

We recently changed to a new payment system. It is called Lumapay. We disabled Paypal over the weekend.

 

AMAZING RACE PHOTOBOOTH BACKDROP - KATIE IS EMAILING EMILY ABOUT A BACKDROP



Teachers

Mrs. Deacon

Mrs. Caramucci

TARA WILL LOOK INTO THE AIR FILTERS.

FOR FLEXIBLE SEATING ISSUE WE WANT THE 17” CHAIRS

ANY TIME MEALS ARE PROVIDED TO TEACHERS, MRS. CARAMUCCI WILL SEND OUT REMINDER EMAILS

 


VP of Events

Alexis Wolf, Maria Bispen, Emily Chin

 

Golf update?

WE ARE MOVING TO GAINEY RANCH COUNTRY CLUB. IT WILL BE A SHOTGUN START 9 HOLE. FIRST TUESDAY OF MAY IN THE AFTERNOON. MALDANOS WILL BE GIFTING LUNCH. BRINGS PRICE DOWN TO $100/PLAYER. THIS WILL NOT INCLUDE DRINK TICKETS. MAYBE DO THE AUCTION AFTER.

 

Carnival update?

CARNIVAL WILL BE MARCH 3RD. KIKI AND DINA ARE ORGANIZING. WE WILL BE ASKING TEACHERS TO VOLUNTEER FOR CASH REGISTER. MRS. CARAMUCCI WILL SEND AN EMAIL OUT TO TEACHERS WITH W/ THE DATE. WE WILL HAVE MORE INFO AFTER THE CARNIVAL INFO MEETING ON THURSDAY. NOTE: WE NEED LIGHTS IN THE BATHROOMS - ASK DINA TO MAKE SURE IT IS PART OF THE CONTRACT THAT THE LIGHTS WILL BE ON.



VP of Special Projects/ Campus Improvements

Nicole Doss & Paige Miller-Blum



Site Council Update

Paige Miller-Blum

BOOK VENDING IS APPROVED, FINALIZING LOCATION. NEED TO DECIDE WHERE IT IS PLACED. EITHER WHEN WALKING BY SOUTH GATE/CAFETERIA THERE IS A SMALL ROOM WITH GLASS DOOR OR RIGHT OUTSIDE OFFICE DOOR AND WOULD NEED OUTLET. BOOKS OPTIONS WILL BE PRIMARY, MANDARIN, AND UPPER LEVEL.

 


VP of Hospitality

Melanie Frisone & Casey Magargle

-Dietary Restrictions Update



VP of Communications

Beth Beyer Williams & Ellen Snyder

 

 

VP of Fundraising

Alicia Haygood

 

VP of Technology

Mary Olley

MEETING WITH CRAIG AND DAVE ABOUT GMAIL TRANSITION

WORKING ON AMAZING RACE PLAYFORM

 

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DCES PTO BOARD MEETING MINUTES 12/12/2022

1/17/2023 1:34 pm

 DCES PTO BOARD MEETING MINUTES DEC 12th, 2022

 

Present:

Katie Makelele, Co President

Tara McConnell, Co President 

Kelley Karvandi, Secretary

Lisa Lee, Treasurer

Alicia Haygood, VP of Fundraising

Ellen Snyder, VP Communications

Paige Miller-Blum, VP Special Projects/ Campus Improvements

Emily Chin, VP of Events

Melanie Frisone, VP of Hospitality

Casey Magargle, VP of Hospitality

Kimberly Mills, Principal

Mrs. Caramucci, Teacher Representatives

 

Absent:

Mary Olley, VP of Technology

Beth Beyer Williams, VP Communications

Nicky Doss, VP of Special Projects and Campus Improvements

Alexis Wolf, VP of Events

Maria Bispen, VP of Events

Alice Hsieh, Mandarin Rep

Colleen Love, Vice Principal

Mrs. Deacon, Teacher Representatives




Principal Update 

Mrs. Mills & Mrs. Love

 

We got new signage for the office - our mission, ROAR in Mandarin, and the mascot

For ROAR we will take photos with the new signage & change it out

Officer Para asked PTO to pay for tourniquets - he went to a training called “stop the bleed”

Mrs. Mills & Mrs. Love are teaching BeeKind in classrooms if requested by teachers

This month in “bee supportive” they will learn a new dance

5th grade bricks are still on the list of things to do, PTO would need to maintain them moving forward. Nicky and Paige can connect with Mrs. Mills to do that.

Mrs. Love met with Alex from SPD and she got back to us with pricing for helping hosting activities during recess. 1coach- $33/hr, 2 coaches- $25/hr, 3 coaches- $23/hr. Mrs. Love will look at the options when she gets the full quote and all package details.

Mrs. Mills is still working on the ballcourt. She is waiting to get a meeting with the director. We are looking at summertime for the enclosed court to be completed. The courts will be temporarily be closed on Thursday so they can paint lines on the court.

Site Council approved the book vending machine - will continue to look at what works best and where it will go so that the custom wrap will be visible. 

Ice vending machine- Maintenance came out and we can’t put it in the teacher workroom but there is a place in the cafeteria if that works for the teachers. We are waiting to hear back from maintenance if it is cheaper to order it through them or have the PTO gift it. We won’t need to pay pay for an electrician or plumber if it is placed in the kitchen.

Teacher Lounge: talks about taking out the PE storage & putting a teacher lounge in there.



The district is looking into the possibility of supporting Mandarin teachers who may need help with immigration status

 

President Update

Katie Makelele

Tara McConnell

 

Celebrations: 

Mastic Tree is up!

Holiday Shop was a success! We had a sales total of $9,063. We will keep $1812.60, which is 20% of the total sales.

 

Chinese New Year

From Alice Hsieh (she sent an email w/ cost of envelopes, oranges, coins. Mandarin Rep: Mrs. Chen needs 600 oranges on Wednesday 1/18. I was able to get a quote from one of the orange farms in Mesa, but I personally will not be able to pick up the oranges and drop them off on 1/18. To ensure the freshness of the oranges, the farm does not recommend picking them up on the weekend prior. There will be about 6 boxes of oranges so a SUV should work.Lisa said she can pick them up, Tara will be her backup.

 

Can someone take ownership of getting sashes for the 5th graders? 

See how it goes without the dragon. Mrs. Chen said we need a quality dragon w/o wires on the inside. Paige will ask DC ranch where they got their grinch costume, maybe the same company could supply a new mascot.

 

Flexible seating 

Orders complete/ delivered for McCrensky, Tipton, Deacon, Bauer, Slon, Recciutio
Orders placed/ delivery scheduled for this week for Manecke, Goetz

 

2 of the items Huang asked for had long shipping windows that extended into break so I will place those orders during break so they arrive in January

 

Both Huang and Kohli asked for chairs that are $95 each (between the two of them they’d like 9) but the shipping is $553 plus a cost for a liftgate so the delivery is brought to ground level. Otherwise we need to remove it from the back of a semi (how it is typically shipped, per the website). Kohli was not able to locate an alternate items so would like to return the wobble stools she ordered so she can put that money towards shipping costs ($372). We wanted to discuss this at the board meeting.

Orders are complete for 6 teachers and 2 complete this week.

Tell Ms. Kohli to keep the stools. We will wait and see if Alicia can get stools at a similar price, otherwise we will approve the shipping.

Next Year we will state that the stools stay at the school.

 

Alicia has contacted a company that can purchase the rocking chairs and will follow up with a quote

 

Scholastic dollars

Vote on Scholastic dollars for library and per teacher

Vote: $1,000 to library and $150/teacher  - voted YES

We currently have 7300 - we gave the library 1000 last year and offered each teacher 150

We would like to save some to stock the book vending machine 

Ask about cost of scholastic shipping




Amazing Race kicks off 2/3/23 - Race days 2/23 (K-2) and 2/24 (3-5)

They will go to cafeteria and get kids amped. Theme is Race to Space and each race is planet themed.

 

Upcoming: 

Teacher basket raffle

Chili cook off

Chinese New Year



Treasurer

Lisa Lee

 

VOTE: Expansion of budget for garbage cans (garbage can quote for 5 is $2100

 

Unanimous vote YES for addition of $2100 to line item: campus improvements to buy garbage cans

 

VOTE: addition of bucket for $200 for blank hang tags for car pickup line - so that we can get these on an ongoing basis (verify what we need: hang tags vs card stock for visors and how many) - next year we will order them over the summer

 

Unanimous vote YES for addition of new ongoing line item - parent category: student/family line item: car line signs amount $200

 

VOTE: increase budget of holiday fund from $2000 to $7800 to balance the portion we owe back to the company for sales.

 

Unanimous vote YES for budget expansion for holiday shop changing from $2000 to $7800

 

Unanimous vote YES for gifting workroom printer budget of $2750 (for printer and 2 quarters - 1 per quarter - print cartridges) and vote YES for ongoing budget of $3000 per year to cover 1 of each print cartridge per quarter

Lisa will set up gifting the amounts with Mrs Mills

 

Chase account balance: $103,996.00

 

Paypal balance: $3,637.74



Teachers

Mrs. Deacon

Mrs. Caramucci

 

Q: can we encourage teachers and staff to sign up for our newsletter this year? Ellen does a great job of keeping it concise and teachers are the T in PTO. It’s an important connection. 

 

Mrs Caramucci will communicate this to staff and Mrs Mills will support it in her staff newsletter as well

 

  • Ice machine
  • Color printer 

Color printers are no longer supported by district and the one in the workroom is not in good shape. Can PTO buy 1 new printer for the workroom for $944.06 and print cartridges on an ongoing basis? Costs are as follows:

Printer: $944.06

Black print cartridge: $140

Magenta print cartridge: $198

Cyan print cartridge: $198

Yellow print cartridge: $198

 

  • Wednesday - snack thank yous

Casey and Melanie will make sure it’s ok to share email addresses with Mrs Caramucci to share with teachers from the sign-up genius and Casey will reach out to Mary to change wording or have families who donate to teacher treats opt-in to sharing their email address with teachers

  • Allergy info - 2 gluten free, 4 vegetarian, 1 vegan 

Not sure we got staff too - changed to 5 vegetarian - will be labeled by name rather than option

 

  • Holiday shop feedback

Positive feedback:

 

  • The tie in with math and budgeting
  • Parent volunteers
  • Preschool and kinder had 1:1 volunteer ratios - going forward this was good!

 

Improvement feedback:

 

  • Can we have a price sheet for planning budgets?
  • Can the store be set up by recipient?
  • Can we use recess time instead of instruction time?
  • Time needed to shop is 1 hour even with looking ahead of time

 

 

    • Amazing Race 

 

  • Can teachers have one location to collect prizes instead of having them delivered to the classroom at the end?
  • Almost all teachers said yes to lunch with a student being a prize
  • Can Barnes & Noble gift cards be a prize?
  • Other ideas for prizes: music at lunch, additional recess
  • Classes need 60 minutes to complete their amazing race on race day not 45

 

  • Air purifier update from PTO - 3 teachers are interested 

Tara will reach out to the parent who made the suggestion to let them know



VP of Events

Alexis Wolf, Maria Bispen, Emily Chin

 

Golf tournament update

Emily and her golf team are meeting with Gainey Ranch on Friday to see if they are a workable option in rescheduling the golf tournament. MMR has been agreed upon as no longer a viable option after they canceled the tournament on short notice.

About half of the purchases have asked for refunds and the other half are awaiting the reschedule date



VP of Special Projects/ Campus Improvements

Nicole Doss & Paige Miller-Blum

 

5th grade bricks will need a budget increase this year to pay for someone to install them as the district will no longer do this for us

 

Campus Improvements will connect with Mrs Mills regarding vendors to get a quote for the cost to add this to the 5th grade brick budget this year and on an ongoing basis

 

Stop the bleed: we need a quote from officer Pera, but he has requested tourniquet kits for each classroom

 

Officer Pera has a quote of $22 per classroom but we are waiting for additional information from Mrs Mills

 

Ice maker stand alone has a location now in the cafeteria

 

We can either gift the ice machine or gift the amount to the school for the ice machine based on a quote that Mrs Mills will give to us

 

 

Site Council Update

Paige Miller-Blum



VP of Hospitality

Collected 65 Thanksgiving Pies for Teachers & Staff

19 Baskets for Holiday Raffle 

Jersey Mike Lunch for Teachers & Staff on 12/14 from the Hotchkiss Family

Bag of Cookies Donated by the Malchow Family for every teacher & staff

Chili Cook Off on January 6th (last time was in 2019)

Morning Treat for the Teachers on January 3rd

 

Also, Maldonado family is buying lunch for elementary AND middle school staff on this Friday

 

Melanie Frisone & Casey Magargle



VP of Communications

Beth Beyer Williams & Ellen Snyder

 

 

VP of Fundraising

Alicia Haygood
   

Alicia has begun Facebook posts for sponsors. Presidents will ask Beth to copy wording and graphic to Insta and Ellen will include in newsletter as well
    

 

VP of Technology

Mary Olley

 

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DCES PTO BOARD MEETING MINUTES 11/14/2022

1/17/2023 1:31 pm

 DCES PTO BOARD MEETING MINUTES NOV 14th, 2022

 

Present:

Katie Makelele, Co President

Tara McConnell, Co President 

Kelley Karvandi, Secretary

Lisa Lee, Treasurer

Alicia Haygood, VP of Fundraising

Mary Olley, VP of Technology

Beth Beyer Williams, VP Communications

Ellen Snyder, VP Communications

Nicky Doss, VP of Special Projects and Campus Improvements

Paige Miller-Blum, VP Special Projects/ Campus Improvements

Alexis Wolf, VP of Events

Maria Bispen, VP of Events

Emily Chin, VP of Events

Melanie Frisone, VP of Hospitality

Casey Magargle, VP of Hospitality

Alice Hsieh, Mandarin Rep

Kimberly Mills, Principal

Colleen Love, Vice Principal

Mrs. Deacon, Teacher Representatives

Mrs. Caramucci, Teacher Representatives

 

Principal Update 

Mrs. Mills & Mrs. Love

  • Shout out to Mrs. Suderman, Mrs. Honeycutt, Julie Sparks, DCES Teachers/Students, Pedro/Charles and PTO Hospitality for Veterans Day Celebration THIS WENT GREAT. EVERYONE LOVED THE PERFORMANCE.
  • DCES A label, Top 3 SUSD Elementary schools, US News Ranking. A LOT OF SCHOOLS FELL BACK IN THEIR RANKING, WE WERE ONE OF THE FEW TO RAISE OUR RATING.
  • Benches update-Greg Skelton will give us a timeline soon. THE BENCHES WERE SHIPPED BUT COULDN’T BE INSTALLED BECAUSE OF THE LEGS. NEW ONES WERE SENT AND DIDN’T HAVE THE DCES LOGO. WE WILL INSTALL THE BENCHES AND ADD THE LOGO AFTER.
  • 5th Grade Mastic tree Dec. 2nd scheduled for install 
  • TBD Ball Court Project Meeting week of November 28th PTO availability ? GREG IS LOOKING AT PTO AVAILABILITY TO DISCUSS TIMELINE AND DETAILS.

 

President Update

Katie Makelele

Tara McConnell

 

Golf tournament chair update - replacement found (EMILY)

 

Request from Mrs Chen for sashes for CNY event instead of dragon costume. MRS. LOVE TALKED TO MRS. CHEN TO DETERMINE THAT THE PRIORITY IS RED ENVELOPES, CHOCOLATE COINS, ORANGES. THEY ARE WORKING ON FINDING A LION HEAD, THE NEXT PRIORITY IS THE SASHES. WE NEED TO KNOW HOW MUCH THE SASHES COST AND HOW MANY ARE NEEDED. WE LIKE THE IDEA OF THE KIDS MAKING THEIR OWN LION MASKS AND WEARING THAT WITH A SASH. WOULD IT BE ALL 5TH GRADERS OR JUST MANDARIN 5TH GRADERS?

 

Bookfair raised $7345 in scholastic dollars! VERY SUCCESSFUL

 

Need updates on the following TARA AND KATIE WILL DISCUSS WITH THE PRINCIPALS ON MONDAY.

  • Flexible seating  
  • Teacher requests for volunteers on campus
  • Blinds
  • Cubbies that Care - how do we turn this into a school club?
  • Book vending machine - has this gone to Site Council yet?
  • Ice machine measurements/ hook ups WORK ORDER HAS BEEN PUT IN WITH MAINTENANCE.

 

Recess equipment PARENTS SAID NOT ENOUGH BALL AND BALLS ARE FLAT AT RECESS. KATIE REACHED OUT TO COACH R ABOUT IDENTIFYING ROAR BEHAVIOR FOR STUDENTS TO HELP TAKE CARE OF EQUIPMENT. MRS. LOVE IS HANDLING WITH COACH R  - BALLS WILL BE LEFT OUTSIDE COACH R’S ROOM, SHE WILL INFLATE AND RETURN THE BALLS OR HAVE A STUDENT RETURN THE BALLS.

 

WE ARE GOING TO DO THE AMAZING RACE IN THE SPRING & READATHON IN THE FALL. THE LIBRARIAN SAID SHE WILL PLAN AND HELP WITH EVERYTHING. MAYBE USE THE READATHON MONEY TO IMPROVE OUR LIBRARY.

IDEA: TAKE DOWN CEILING PANELS & FUNDRAISE TO HAVE KIDS DECORATE AND THEN PUT THEM BACK UP.

WE WANT INPUT FROM CHEROKEE ON THEIR READATHON BUT HAVING A HARD TIME GETTING IN CONTACT WITH THEIR PTO. WOULD MAYBE HAVE BETTER LUCK HAVING A PRINICPAL CONTACT THE CHEROKEE PRINCIPAL.

 

Treasurer

Lisa Lee

 

  • Paypal Balance: $3771.00
  • Chase Balance: $103,771.49
  • Scholastic Book Fair brought in $13,052.67 in sales IN ONE WEEK! Thank you to Emily Niesz
  • Our taxes are done and submitted to IRS CPA WANTS US TO DOCUMENT RECEIPTS FOR DONATIONS. MARY CAN HAVE IT GENERATED WHEN THEY PAY ONLINE AND HAVE A COPY OF THE RECEIPT SENT TO LISA. CPA WANTS TO SEE THE DOLLAR AMOUNT. LISA WILL ASK ABOUT ITEMS WE ARE NOT ACCEPTING CASH FOR. FOR EXAMPLE, DOES EACH BASKET ITEM NEEDS TO BE ITEMIZED?
  • Vote needed: Increase $1500 spirit wear budget to cover winter spirit wear costs. 
  • We are currently in the green of $2400 income for spirit wear with still inventory to sell.

 

 

Teachers

Mrs. Deacon

Mrs. Caramucci

  • Julie Sparks art reimbursement TAKEN CARE OF
  • Flexible seating teacher requests MRS. DEACON WILL SEND SPREADSHEET TO KATIE/TARA. WOULD PROBABLY GO UNDER CAMPUS IMPROVEMENTS.
  • Parent pick up signs TEACHERS ARE HAVING A HARD TIME WALKING UP TO THE CAR, GETTING STUDENTS NAME, FINDING STUDENT, ETC. PTO TO HAND OUT CARD STOCK TO PARENTS IN THE PICKUP LINE TO FILL OUT AND PUT IN THE DASH. PTO/PARENT VOLUNTEERS TO HAND OUT CARD STOCK WITH PENS OR USE CARVISORSIGNS.COM
  • Food options for teachers with allergies USUALLY THEY DO VEGETARIAN. GLUTEN FREE & VEGAN ARE BEING REQUESTED. IT DEPENDS ON THE RESTAURANT. MRS. DEACON WILL PUT OUT A SURVEY TO TEACHERS FOR NEED.
  • Air purifier - received 3 teacher requests TARA WILL LET PARENT KNOW WHO REACHED OUT SO THEY CAN GET INVOLVED.
  • Organized sports at recess THE WAY THE GARDEN IS RUN IS GREAT. THE PRINCIPALS ARE OPEN TO HAVING 1 CONTACT PERSON/PARENT TO ORGANIZE 1 DAY/WEEK ACTIVITY LIKE A RUN OR ORGANIZED SPORT. THAT PARENT WILL NEED TO MAKE A PLAN. ALICIA CAN PUT MRS. LOVE IN CONTACT W/ SCOTTSDALE POLICE AND BOYS & GIRLS CLUB FOR THEIR VOLUNTEER HELP.
  • Copy cat volunteers - utilizing aides TEACHERS CAN SEND OUT A REQUEST TO PARENTS FOR WHAT THEY WANT HELP WITH IN THE CLASSROOM.

 

VOTE 11/14/22 FOR PTO TO FUND $5.500 FOR FLEXIBLE SEATING OUT OF CAMPUS IMPROVEMENTS. YES.

VOTE 11/14/22 Vote needed: Increase $1500 spirit wear budget to cover winter spirit wear costs. YES

 

VP of Events

Alexis Wolf, Maria Bispen, Emily Chin




VP of Special Projects/ Campus Improvements

Nicole Doss & Paige Miller-Blum

 

VOTE 1 Approved 11/1/22: Do you approve spending $275 for the supplies Mrs. Sparks will need for the rock garden/wooden crates in the coves. Has Mrs. Sparks been notified? YES

 

VOTE 2 Approved 11/1/22: Do you approve spending $240 for a Life Vac anti-choking device to be kept on campus. Has this been ordered? TARA WILL ORDER AND GIVE TO THE SCHOOL NURSE.



Site Council Update

Paige Miller-Blum

 

VP of Hospitality

Melanie Frisone & Casey Magargle

Thanksgiving Pies for Teachers & Staff -Nov 22nd

Holiday Basket Raffle for Teachers & Staff - Due by Dec 7th

 

VP of Communications

Beth Beyer Williams & Ellen Snyder

WE NEED TO OVER COMMUNICATE WITH EMAILS FOR FUNDRAISING.

SEND AN EMAIL SAYING TO BRING BASKETS THE WEEK OF DEC 5TH.

HOLIDAY GIFT SHOP - SEND AN EMAIL FOR PARENTS TO LOOK FOR THE ENVELOPES COMING HOME.

 

VP of Fundraising

Alicia Haygood
    Golf Tourney Sponsor updates
    

 

VP of Technology

Mary Olley

Sponsors updated on pto website. Still need Logo for: McDowell Mountain Music Lessons, Happy Time Gifters on Esty, North Scottsdale FitBody Boot Camp, and Weeshoff Wellness Center

NONE OF THESE COMPANIES ARE SPONSORS ANYMORE, ALICIA IS SHARING UPDATED FOLDER WITH MARY.

WE WILL ADVERTISE FOR MORE TECHNOLOGY HELPERS THAT COULD START AT BEGINNING OF NEXT YEAR.

 

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DCES PTO BOARD MEETING MINUTES 10/17/22

11/9/2022 2:31 am

DCES PTO BOARD MEETING MINUTES OCT 2022

 

Present:

Katie Makelele, Co President

Tara McConnell, Co President 

Kelley Karvandi, Secretary

Lisa Lee, Treasurer

Alicia Haygood, VP of Fundraising

Mary Olley, VP of Technology

Beth Beyer Williams, VP Communications

Ellen Snyder, VP Communications

Nicky Doss, VP of Special Projects and Campus Improvements

Paige Miller-Blum, VP Special Projects/ Campus Improvements

Alexis Wolf, VP of Events

Maria Bispen, VP of Events

Emily Chin, VP of Events

Melanie Frisone, VP of Hospitality

Casey Magargle, VP of Hospitality

Alice Hsieh, Mandarin Rep

Kimberly Mills, Principal

Colleen Love, Vice Principal

Mrs. Deacon, Teacher Representatives

Mrs. Caramucci, Teacher Representatives

 

Principal Update 

Mrs. Mills & Mrs. Love

 

Turkey Trot  will be Monday, Nov 21st

 

President Update

Katie Makelele

Tara McConnell

 

Celebrations

  • Work has begun on the north gate improvements!

 

Playground ideas

  • Idea from a mom for organized sports during kids recess time. PTO pays for it at Redfield. It’s approximately $30,000 a year.

https://www.athletesintraining.com/about-us/

https://www.athletesintraining.com/images/uploads/AIT_Impact_Recess.pdf

Bring this to the next site council meeting to see if they would want to split it. It would be a good idea to have a volunteer first to gauge students interest before we spend the 30k/year.

 

    • -Are we able to have parent volunteers on the playground to help organize games, extra supervision? If not, do we know if that is a possibility? And also what kind of background check will they need?

 

  • We need to find out the need for this from the teachers. Volunteers would need to go through training and be available consistently. 

 

Read-a-thon

Librarian Katherine Merrit brought up a fundraiser called Read-a-thon. She is meeting with them for more details. If interested, should we aim for this Spring or next Fall?

https://www.read-a-thon.com

We all like the idea. Will this be in place or in addition to amazing race? We will discuss when the librarian gets us more info.

Mrs. Mills is asking site council about book vending machine, 5-6k for vending machine. PTO can donate coins and books.

 

Teacher requests

 

    • Electric 3 hole punch and 8 power strips given to teacher reps
    • Discuss options for ice machine this would fall under campus improvements. Need to know the dimensions, if water line is needed or can it be hooked up to the sink? Send both options and we will vote.
    • Discuss options for flexible seating
      • Has everyone reviewed? Any questions/ thoughts from the Board?
      • The principals will be discussing this request during next week’s teacher liaison committee meeting and will provide an update following that discussion
    • Discuss options for chalkboards

 

  • Nicky will reach out to vendors.

 

    • Teachers requests for volunteers
      • The principals will be discussing this request during next week’s teacher liaison committee meeting and will provide an update following that discussion

 

  • Mrs. Mills will discuss at next teacher meeting so they have consistent volunteers.

 

 

Food Handlers Card required for anyone serving popcorn at Movie Night

https://www.azfoodhandlers.com/Arizona-Food-Handlers-Card

$7.99/ person, 30 minute class/test

 

Updated info regarding food on campus: If your event serves food and is between the hours of 12am to 3:45pm, the food must meet the guidelines found here: Approved Wellness Guidelines

It is important that we follow the guidelines since school funding can be withdrawn if we don’t follow them.

One way to make this easy is to order food from our cafeteria. To do so, you should contact Tina Sears who is in charge of the DCES nutrition services at tsears@susd.org If needed, Patty Bilbrey is our district contact: pbilbrey@susd.org

Tell room moms that individual classes can do whatever they wants for snacks and treats but grade level celebrations need to meet the requirements.



Next PTO board meeting will have a general meeting afterward

  • Gene from Be Kind will be there to talk about the 3 assemblies we are having on campus
  • Will be held in the library at 5? Following a brief board meeting that can start at 4:30?

 

Treasurer

Lisa Lee

 

9/25/22 Board voted to donate $500 to fund to support DAA override

 

9/25/22 Board approved adding $1,400 to the PBIS budget

 

9/25/22 Board approved adding $50 to the book fair budget for decorations

 

10/7/22 Board approved adding $200 to the technology bucket to purchase power strips for the teachers that requested them

 

Explanation: Movie night vote: Each movie night, we pay a rental company about $900 for the equipment we use. Dave McCuistion has kindly put together what we would need to purchase to have our own equipment. We would need up to an additional $1000. And then we can get rid of the rental fee when we have future movie nights, saving us $ in the long run. 

Vote: Yes or No to adding $1000 to the movie night budget to cover equipment costs (details below)

Majority yes below:

 

Katie Makelele

katie.makelele@gmail.com

YES

1

Tara McConnell

tara.m.mcconnell@gmail.com

YES

1

Kelley Karvandi

kelleykarvandi@gmail.com

Yes

1

Lisa Lee

mslisalee30@gmail.com

YES

1

Alicia Haygood

ambowles79@gmail.com

YES

1

Mary Olley

thebluefit@gmail.com

    

Beth Williams

bethbeyer1@aol.com

YES

1

Ellen Snyder

elssnyder@gmail.com

YES

1

Nicole Doss

nickydossrn@gmail.com

Yes

1

Paige Miller-Blum

paigemillerblum1001@gmail.com

YES

1

Alexis Wolf 

alexislwolf@gmail.com

YES

1

Emily Chin

emilychin723@gmail.com

YES

1

Maria Bispen

mariabispen@gmail.com

    

Melanie Frisone

melaniefrisone@yahoo.com

Yes

1

Casey Magargle

McDowellmtnvet@gmail.com

YES

1

Lindsay Deacon

ldeacon@susd.org

    

Melissa Caramucci

mcaramucci@susd.org

    

Alice Hsieh

Ahsieh83@gmail.com

    



Need to board to vote on: We found a CPA to file our taxes. The cost is $800. Our current budget is $300. I would like to increase our budget by $700, so that will change our budget to $1000 for tax prep. $1000 will give us a little room if the CPA needs more time to complete the taxes or any fees we might incur during the process. Voted yes on 10/17. Lisa will see if we need to increase spiritwear budget.

 

Chase Balance: $81,741.33

 

Paypal Balance: 14,076.60

 

Teachers

Mrs. Deacon

Mrs. Caramucci

 

We never heard back from Mr. Rhodes on need for StuGo volunteer. Does he still need?

 

 

    • Julie Sparks (Art Teacher): I was wondering if PTO would pay for paint to revive the Only One Rock Garden and the wooden flowers that I removed from the coves. They are currently in a cart in front of the art room. I think we can save them and get them back out around campus. Since both of these would be schoolwide projects, and I've way over spent my class budget, I would be happy to purchase the paints and supplies and submit the receipts

 

  • Mrs. Sparks needs to submit an amount and we will vote on it. Will go under campus improvements.

 




VP of Events

Alexis Wolf, Maria Bispen, Emily Chin

Movie Night update

We voted yes to purchase projector and screen. They will also need cones/rugs to cover wires - maintenance is taking care of this.

 

VP of Special Projects/ Campus Improvements

Nicole Doss & Paige Miller-Blum

 

Site Council Update

Paige Miller-Blum

 

VP of Hospitality

Melanie Frisone & Casey Magargle

10/27 Dinner for Teacher Conference at 3:45pm

5th Grade Bricks Installation from last year

 

VP of Communications

Beth Beyer Williams & Ellen Snyder

 

VP of Fundraising

Alicia Haygood

  • Working on getting sponsor banners printed. 
  • Mary, do you have everything that you need to put logos on toolkit? 
  • Once Amanda designs the banner, we can add to email and FB
  • I think we should do Facebook and IG posts for them even though packages say just FB
  • Started communicating golf tournament stuff with team so I can reach out to Sponsors ASAP
  • Bluebird wants to feed the faculty/staff so they’re working with hospitality for first week of Nov
  • Setting up events for next year. Helps sponsors plan earlier is the feedback I’m getting

Sponsors want dates for events at the beginning of the year - they are downgrading their packages because dates aren’t clear.

 

VP of Technology

Mary Olley

 

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DCES PTO BOARD MEETING MINUTES 9/12/22

11/9/2022 2:30 am

DCES PTO BOARD MEETING MINUTES 9/12/22

 

Present:

Katie Makelele, Co President

Tara McConnell, Co President 

Kelley Karvandi, Secretary

Lisa Lee, Treasurer

Alicia Haygood, VP of Fundraising

Mary Olley, VP of Technology

Beth Beyer Williams, VP Communications

Ellen Snyder, VP Communications

Nicky Doss, VP of Special Projects and Campus Improvements

Paige Miller-Blum, VP Special Projects/ Campus Improvements

Alexis Wolf, VP of Events

Maria Bispen, VP of Events

Emily Chin, VP of Events

Melanie Frisone, VP of Hospitality

Casey Magargle, VP of Hospitality

Alice Hsieh, Mandarin Rep

Kimberly Mills, Principal

Colleen Love, Vice Principal

Mrs. Deacon, Teacher Representatives

Mrs. Caramucci, Teacher Representatives



*Dennis Roehler, the Director of Facilities, coming to speak at the beginning of the meeting.

 

  • Dennis wants to see how the metal shade structure with perforated holes works/looks at Tevan before it gets installed at DCES. In the meantime, over xmas break they will get designers out to start planning. Shade structure will be in lieu of a gym building.
  • In late October Dennis will ask Mrs. Mills to put together a committee for the shade structure
  • In the future when requesting updates to the facilities, the best process is to submit a Gift & Donation form, this helps the process, it would need to be submitted 2-3 weeks before the next board meeting so it can be included in the agenda

 

 

Shade structure over basketball courts - could it be affected if the override doesn’t pass?

 

  • No, it has been part of 2016 bond and will not be affected

 



Principal Update 

Mrs. Mills & Mrs. Love




President Update

Katie Makelele

Tara McConnell

 

DAA Override 

    • Town Hall Meeting at Desert Mountain High School on 9/15 at 6pm
    • Quick rundown: Funds generated would be used to provide: Curriculum materials and school technology, School furniture, fixtures and equipment, Fine Arts, Athletics and Library equipment & materials, Playground equipment and facilities. If approved, the proposed Override would continue the 2016 voter-approved override for seven years and increase what it brings in annually from $8.5 million to $14.5 million per year. The estimated tax rate for the renewed Override is $0.23 per $100 of
    • This measure is supported by our district. Vote to support the override as a PTO so we can communicate about this measure with our parents in an informative way

 

  • PTO vote to support DAA override - VOTED YES ON 9/12/22
  • PTO vote to donate (amount?) - vote via email after checking w/ Treasurer on budget/extra funds surplus & Tara possibly looking at how much was donated 7 years ago.

 

 

Site Council Update 

  • Going forward we’d like to have an update on the following
    • Current Site Council budget and funds still available
    • Projects approved by Site Council with timeline, if possible
    • Projects rejected by Site Council so we can discuss handling under the PTO budget

 

Zoom purchased for PTO use for 1 year

VPs are able to set up meetings for the committees that fall under their position as needed. 

 

PTO mailbox is now on the door to the PTO closet

 

DCES Facebook page

  • Who is responsible for adding content to the school page?
  • Other elementary schools in the district update a lot more than DCES.
    Thoughts on pulling some of their great ideas to our page? Teacher Tuesday, for example

 

Treasurer

 

Due to updated numbers from staffing changes we need to vote on the following:

  1. Increase the teacher reimbursement budget from $9060 to $10,000 - VOTED YES ON 9/12/22
  2. Increase our specials reimbursement budget from $4825 to $5400 - VOTED YES ON 9/12/22
  3. Does anyone know of a CPA? PTO needs their taxes done
  4. Chase account balance $86,944.25
  5. Paypal Balance: $7,637.42
  6. Vote to increase emergency fund for classroom snacks from $50-$100 - VOTED YES ON 9/12/22

 

  •  

 

 

Teachers

Mrs. Deacon

Mrs. Caramucci

 

    • Can we replace blinds in classrooms? Requested by Ms Rita

 

  • Mrs. Mills is going to look into it. It is most likely part of the school budget.

 

    • Request for Campus-wide projects- Chalkboards for the walls facing the lower elementary playground for students to draw on
    • Ice machine for work room

 

  • We are connecting w/ Cherokee PTO to see which Ice Machine they have

 

    • Can PTO change the Kiosk by the parent drop off?
    • Has there been any talk or discussion about a parent volunteer to assist with StuGo? -Blake Rhodes

 

  • Request that Mr. Rhodes to send a description of what he needs & time commitment

 

    • Would PTO be willing to purchase an electric hole punch in the teacher workroom?
    • Can you clarify about the reimbursement PTO is willing to offer for flexible seating? Spoke about it last year as a board but nothing was clarified.

 

  • Need clarification on type and quantity requesting

 

    • Would PTO be willing to purchase power strips with multiple plugs for teachers who need it? Could survey to get teacher need

 

  • Survey teachers who needs it and then we can vote on it.

 

 

VP of Events

Alexis Wolf, Maria Bispen, Emily Chin

 

We are voting for Maria Bispen and Emily Chin to join Alexis Wolf (already in place) as co-VP Events. VOTED YES ON 08/21/22

 

Fall Festival update

 

 

  • Oct 21st movie night at ampitheater
  • Budget approval for $625 for kona ice truck + $150 for popcorn supplies
  • Screen being donated by family
  • May need to purchase projector - will send out email vote

 




VP of Special Projects/ Campus Improvements

Nicole Doss & Paige Miller-Blum

 

Update on signs for South gate

 

  • All will be up next week

 

Site Council Update (Paige) 



Treasurer

 

Due to updated numbers from staffing changes we need to vote on the following:

  1. Increase the teacher reimbursement budget from $9060 to $10,000 - VOTED YES ON 9/12/22
  2. Increase our specials reimbursement budget from $4825 to $5400 - VOTED YES ON 9/12/22
  3. Does anyone know of a CPA? PTO needs their taxes done
  4. Chase account balance $86,944.25
  5. Paypal Balance: $7,637.42
  6. Vote to increase emergency fund for classroom snacks from $50-$100 - VOTED YES ON 9/12/22

 

 

VP of Hospitality

Melanie Frisone & Casey Magargle

 

We are voting to add $50 to the hospitality budget for snacks for volunteers during the health screening this week as requested by the nurse. VOTED YES ON 09/7/22



VP of Communications

Beth Beyer Williams & Ellen Snyder

 

 

 

VP of Fundraising

Alicia Haygood

Sponsors asking for more details on upcoming Events and which ones they can attend.

Siena Arte Portrait wants to do a auction session and asking for details. 

 

  • Sponsors want to know what events they can come to

 




VP of Technology

Mary Olley

 

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DCES PTO BOARD MEETING MINUTES 8/8/22

8/10/2022 12:48 pm

DCES PTO BOARD MEETING MINUTES 8/8/22

 

Present:

Katie Makelele, Co President

Tara McConnell, Co President 

Kelley Karvandi, Secretary

Lisa Lee, Treasurer

Alicia Haygood, VP of Fundraising

Mary Olley, VP of Technology

Beth Beyer Williams, VP Communications

Ellen Snyder, VP Communications

Nicky Doss, VP of Special Projects and Campus Improvements

Paige Miller-Blum, VP Special Projects/ Campus Improvements

Alexis Wolf, VP of Events

Melissa Guy, Events

Melanie Frisone, VP of Hospitality

Casey Magargle, VP of Hospitality

Alice Hsieh, Mandarin Rep

Kimberly Mills, Principal

Colleen Love, Vice Principal

Mrs. Deacon, Teacher Representatives

Mrs. Caramucci, Teacher Representatives

 

Principal Update 

Mrs. Mills & Mrs. Love

 

 

  • Mrs. Mills will send out more emails to communicate about parking at north gate and not parking in fire lanes
  • Have officers give tickets

 



President Update

Katie Makelele

Tara McConnell

 

Meet the Teacher

    • Feedback from parents?
    • Ideas for next year?

 

  • Need some signage/poster boards saying where classrooms are and signage directing people to the cafeteria. Consider getting permanent signage to re-use. Yard signs, A-frame signs, or use the back of DCES yard signs and hold in place with zip ties.

 




Should we get a PTO zoom account? $150/year 

 

  • Voted YES 8/8/22

 

 

Curriculum Night August 9 

  • PTO info session 5-5:30pm
  • PTO Presidents will be answering questions from parents in between sessions if anybody wants to join us

 

Would one of us like to take the “parent at large” position on site council so that we can connect communication between site council and PTO?



New families 

  • Play date Saturday August 27 830-10 at the 105th park
  • Mrs. Mills will follow up after day10 for complete list of new families

 

Teachers have been asked for input regarding Artist in Residency and Art Masterpiece. Mrs. Mills will let us know if teachers would like to participate in these programs. We already have a volunteer to assist if the programs are approved.

 

 

  • 3-5 Grade Teachers said no to Art Masterpiece
  • K-1 Grade Teachers said yes to Art Masterpiece

 

 

Feedback for PTO fundraising ideas

  • Book vending machine for library
  • New mascot costume - need a referral
  • Dragon costume
  • Parent pickup shade structure - need quote
  • Speakers/ lighting for amphitheater - need quote

Other ideas from the Board? Please share any ideas you hear from parents/ staff throughout the year

 

  • Trash can outside of North Gate/office (with lid)
  • Anti-choking device (Mrs. Mills/Mrs. Love checking with nurse)
  • Speakers for pick up line - Mrs. Love is ordering 2 new megaphones
  • Do teachers need alternative seating?

 

 

  • *Need to clean out PTO closet

 



Teachers

Mrs. Deacon

Mrs. Caramucci



VP of Events

Alexis Wolf & Melissa Guy

 

Fall Bash

 

  • Amy Hardy is co-chairing Fall Bash, maybe she could do it w/ Dave and combine movie night?

 



VP of Special Projects/ Campus Improvements

Nicole Doss & Paige Miller-Blum

 

Mrs. Mills checking with maintenance for pole for snakes sign in wash and to have SLOW sign placed at entrance to North gate parking lot - she has been advised where signs should be placed

 

More signs to order for car and bus lane

 

  • Maybe make them yellow? Attach to existing poles

 

 

More signs for platinum add in parking spaces (2 so far)

 

Update on north gate project

 

  • Land is City of Scottsdale - waiting to receive approved permit

 

 

Note for future events: We have a parent that can do balloons

 

  • Do for ROAR assemblies? 4x/year

 




Treasurer

Lisa Lee

 

  1. Adding $100 to Kinder Buddy Day budget for coffee and donuts at the event - APPROVED BY EMAIL VOTE 5/11/22
  2. Adding $200 to technology bucket for color ink cartridge for teacher workroom printer - APPROVED BY EMAIL VOTE 5/11/22
  1. Vote on 22-23 spending Budget for Staff t-shirts of $1150 (so that these can be ready before school starts) - APPROVED BY EMAIL VOTE 6/22/22
  2. Last year, we spent $8332 on spiritwear and made $17,932, raising $9600 for the PTO. Vote for the 22-23 spending Budget for the year for spiritwear of $10,000 (so that we can get the ball rolling on our orders)- APPROVED BY EMAIL VOTE 6/22/22
  3. Vote on 22-23 PTO Budget - APPROVED BY EMAIL VOTE 7/28/22
  4. Chase checking account balance: $87,487.24
  5. Paypal Balance: $2,257.71
  6. Spiritwear Sales from Meet the Teacher Night: $5291.00

 

 

 

VP of Hospitality

Melanie Frisone & Casey Magargle

 

  • Include in email that teacher treats can be sponsored if people don’t want to buy the treats

 

 

 

VP of Communications

Beth Beyer Williams & Ellen Snyder

 

  • 1) At the end of the school year, we were looking for a co-VP communications and Ellen Snyder volunteered to help Beth. So a vote to officially have Ellen be co-VP communications. APPROVED BY EMAIL VOTE 6/22/22



 

VP of Fundraising

Alicia Haygood

  • Lou Malnati’s reached out for Family Nights Events
    Cafe Au Plait wants to do a Coffee event i.e. Coffee with the Principal or something
    Communications needs to know which sponsors get FB/Email posts and how many

 



VP of Technology

Mary Olley

 

  1. Submit the ticket to have the contacts uploaded. Duplicates are skipped and any new student is uploaded as outdated initially with permission to publish in the directory set to NO.
  2. Store is online. Any shirts (except the crop) sold out of existing inventory will be converted to backorder. End day for backorder is set to Aug 14, please let me know if there needs to be an extension to this date.
  3. Mary and Criag will be working together to keep the website/app updated. We welcome any suggestions to make the site/app more useful for parents. We have a question as to what we can post with regard to after school programs from outside vendors and sports teams. We are concerned that it might conflict with the sponsorship program.
  4. Dave is working on the google office space migration to handle the PTO email and create official drive space to store PTO files for easy transition in the future. He is waiting for an OK from the board to start the process in case there are temporary glitches in email due to unforeseen technical difficulties.

 

 

  • New Families Guide on website needs to be updated and sent to Mrs. Mills for review before being updated

 

 

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