DCES PTO BOARD MEETING MINUTES August 8th, 2023

8/8/2023 7:46 pm

DCES PTO BOARD MEETING MINUTES August 8th, 2023

Present:

Tara McConnell, Co President

April Beauboeuf, Co President

Adam Cusimano, Secretary

Lisa Lee, Treasurer

Nicole Carey, VP of Fundraising

Courtney Schram, VP Communications

Melanie Frisone, VP of Hospitality

Craig Doss, VP Technology

Mary Olley, VP of Technology

Whitney Graving, VP of Events

Kimberly Mills, Principal

Erin Scagnelli, Vice Principal

Lindsay Deacon, Teacher Representatives

Melissa Caramucci, Teacher representative

Jamie McCrensky, Teacher Representative

Paige Miller-Blum, site council representative

Amie Hegeman, Mandarin representative

Absent:

Casey Magargle, VP of Hospitality

Principal Update

Mrs. Mills & Mrs. Scagnelli

President Update

Tara McConnell

April Beauboeuf

High Heat Rooms - status update.

Enrollment update

Site Council Update

Paige Miller-Blum

Mandarin Rep update

Amie Hegeman

CNY - Year of the Dragon

School Celebration - Fri 2/9/2024 in Gym
Planning in progress
Possible student design/art contest for t-shirt?

Advertising/Marketing for next year’s incoming Mandarin class

Work with Global Minds, bringing flyers/invitations to our open community events

Carnival in November, 25 yr celebration Dec1, CNY 2/9, others?

Treasurer

Lisa Lee

Vote Needed:

There was a vote via email to assist the library in purchasing a set of new books for $4000 and it passed on 6/15/2023. Payment was submitted on 6/30/2023. The vendor does not charge the credit card until the books are shipped. A portion of the books have shipped and it has been posted on the account. So therefore the charge for the books didn’t show up on the 22-23 fiscal year. It will have to be included in the new fiscal year. So this vote is to simply allow us to include the amount for the books in the new fiscal year under the legacy spending bucket of the budget.

Vote for $400 for tattoos for 25 year committee to add to budget PTO special events bucket

Budget items APPROVED via email since last meeting from 23/24 Budget

High heat rooms. Total budget of $1500 to equip two rooms (one in the library and one adjacent to the middle school gym) with games, crafts, and activities that involve movement (and storage for these items) for days when it is too hot to be outside for lunch recess. Additionally, Mrs Mills will be setting up signups for teachers to be able to use these rooms outside of lunch recess for other recesses through the high heat days if needed.

YES via email 7/20/23 to add $1500 to the campus improvements budget.

Car lane signs. Last year, we approved an ongoing budget to cover signs that identify students in the car pickup lane to help that process go quickly. Unfortunately, we forgot to add that line item when we asked for the full budget approval for this year. So it needs to be approved on its own. We are asking for $200 because we spent $140 last year and we are making a buffer for a possible reorder/inflation.

YES via email 7/20/23 to create a new line item budget for “car lane signs” for $200.

DCES staff t-shirts. $500 request for additional budget for the DCES staff t-shirts because this year, the shirt is double sided and there are also more staff included in the purchase order, compared to years previous. Total cost for this portion $1649.47 (Some funds remain for pajama pants which have not yet been purchased and we’re approved at the end of last school year)

YES via email 7/8/23 to increase line item “staff t-shirts” by $500 from $2500 to $3000

Budget items APPROVED via email since last meeting from LAST YEAR’S Budget:

Library Books. Mrs. Merritt has requested that PTO assist in purchasing a new set of books for the school library. A yes vote will allow us to increase the Legacy spending budget to $4,000 to cover the cost and any extra fees or taxes. The books will be purchased by June 30th to arrive at school in early Fall for our kiddos to check out and enjoy. This will be part of the 22/23 year’s budget. It will not affect the 23/24 budget

YES via email 6/15/23 to increase the legacy budget from $0 to $4000

Neighborhood flyer.The communications committee has been working on a flyer that we are hoping to fund through the PTO, as a supplement to the school's marketing efforts. This is a unique one time budget proposal to help the school target the low current kinder enrollment (confirmed by principal Mills) We are hoping to create more buzz with the MMR neighborhood and beyond. As you know AZ is an open enrollment state-- so we would love to help spread awareness of what sets DCES apart from other local choices --especially during this crucial enrollment period. We are hoping to check in on the analytics during distribution as the QR code goes to the DCES website-- we have added in PTO information as a point of contact as well.The expense estimate we are proposing is as follows:

2,000 printed flyers = $500 (tax is included)

The cost to mail 1,572 mailers to 2 targeted routes at MMR = $300

We will have 400 extra printed pieces that we can all decide where to hand deliver. For a total of $800

YES via email 6/13/23 to increase “printing, publications, and postage” budget by $800 to cover marketing postcards to send via email

Printing Budget. Vote to increase the Printing, Publications, and Postage budget by $400.00 to cover the Spring printing cost fees due to an increase in events happening and needing more advertising for these events.

YES via email 5/30/23 to increase “printing, publications, and postage” budget by $400

Pre-K Containers. DCES Pre-K teachers are in urgent need of containers to meet storage requirements for certain classroom materials. The cost is $430.00

YES via email 5/8/23 to increase teacher reimbursement for Chapman/Goetz by $430 for 22/23 budget only

Teachers

Lindsay Deacon/Melissa Caramucci/Jamie McCrensky

Vote for 3rd teacher representative-Jamie McCrensky

YES via email 7/20/23

VP of Events

Whitney Graving

KTR Fundraiser - Friday, 8/11 from 5-7pm. Jump passes are $17 per jumper (normally $22) Let’s spread the word!

Handel’s Family Fun Night is on October 4th from 2-8pm. (Flyer is made and will be emailed in Sept)

Amazing Race Co-Chairs: Paige Miller-Blum and Whitney Graving

PHX Suns fundraiser/event - group discussion.

VP of Special Projects/ Campus Improvements

VP of Hospitality

Melanie Frisone & Casey Magargle

VP of Communications

Courtney Schram

VP of Fundraising

Nicole Carey

VP of Technology

Mary Olley

Craig Doss