PTO BOARD MEETING MINUTES - August 16, 2021

9/13/2021 12:45 pm

DCES PTO Minutes 8/16/21 at 3:45pm (virtual)

 

2021-2022 Board Attendees:

Co-Presidents: Laura Weeshoff - Katie Makalele

Principal: Mrs. Mills

Assistant Principal: Ms. Costello

Teacher Representative: Holly Hooley - Jamie McCrensky

VP Finance: Tara McConnell 

VP Communications: Beth Williams - Alicia Haygood 

VP App/Web: Mary Olley – Dave McQuiston 

VP Events: Kelly Brown - Dina Engler 

VP Special Projects - Krista Kotsovos - Brenda Courtad  

VP Hospitality: Melanie Frisone - Caroline Magargle

Secretary: Marissa Andersen (absent)

VP Fundraising: Maria Aldrich (absent)

VP Outreach: Morgan Reader   (absent)

Mandarin Liaison: Kerry Dandan Sullivan  (absent)



President

  • August 19 PTO info session 5-5:30pm
  •  General Meeting Speaker Options:  (3 meetings to plan for)
    • Psychologist/counselor - target Brooke the DCES psychologist potentially as a free and vested person, a timely and interesting topic that we can focus on covid and coping with anxieties. 
    • SUSD IT: Discuss how to keep our elementary school kids safe online and electronics.  simple but useful tips that all parents should be aware of for keeping our kids safe online. 
    • ASU School of Sustainability: Graduate students discuss ways we can make impacts and help put perspective of why it can make a difference.   The graduate students have programs specifically designed to educate and engage elementary school students.   We can have them discuss with us and help set up simple programs within the school. 
    • Is Your Garage Filled With Items That Should Have Been Thrown Away 10 Years Ago? Robin Adrihan, Founder / Co-Owner, Smooth Transitions of the Valley Garage or home cluttered? Would you like to get organized or make some money by selling some of your treasures? Sometimes humorous, sometimes poignant Robin will give you tips on how to get through the challenge of letting go and what to do with the items that are going 
    • Self Defense At Any Age,Derrek Hofrichter, Chief Instructor, EVKM Self Defense & Fitness: Self Defense expert Derrek Hofrichter will share safety tips and strategies while demonstrating what to do in the most common violent situations. He has been teaching the Israeli self defense system of Krav Maga for over a decade, and can show how you can take measures to protect yourself at any age or physical ability.
    • TASK Board to add to questionnaire for feedback
  • Parents have asked about improved Covid mitigation strategies at pickup similar to last year
    • Mrs. Mills is monitoring  but it is a district decision
    • Resources aren’t available to monitor an add’l gate for pick up
  • Is there a need for an additional aid to assist with release? 
    • No interest in postings for noon aid, 3 para
    • Noon aid position could be split between 2 people
    • TASK PTO will post to Facebook to increase visibility
  • Possible PTO sponsored quiet room in library before school overseen by librarian? (suggested by another parent from experience at a previous school)
    • Tabled for now as this would need to be an extra position as the librarian does not have capacity
    • Kid’s Club closed to new registration due to difficulty hiring staff
  • Volunteering on campus: 
    • Running Club
      • Parent allowed on campus in the morning once a week for running club?
      • Campus is closed for August. Mrs. Mills will let PTO know when a decision is made for September. Any volunteer will need to be vaccinated and will need to wear a mask.
    •  Garden 
      • If parent is allowed on campus for gardening, can students garden with parent?
      • We will find out more in September. Tina will garden during after hours. Mrs. Mills will check to see how many additional volunteers she can have.
    • On campus activities during school day aren’t allowed at this point. Enrichment classes are allowed after school hours.
  • Can we auction marquee monthly messages?
    • The marquee on the South side continues to belong to PTO
    • Proposed auctioning pre-approved messages (such as birthdays) on the marquee on the North side. Sharon is trained on the marque but Mrs. Mills would like PTO to put something together she can review before approving the auctioning of the North side marque.
    • TASK Submit plan for North side marque auction to Mrs. Mills prior to next meeting 
  • Vote to accept changes to by-laws purposed last meeting
    • Board passed changes by vote
  • Spacing in classrooms? 
    • Teachers are spacing as much as they can. Mrs. Mills asks that a parent address the teacher first about possible changes in classroom

 

Principal Update

 

  • Parent pickup is getting quicker - normally ends by 3:30pm and we are now done by 3:35pm, so we’re getting quicker
  • Reminder that vehicles should not pull up to South gate, and vehicles should watch their speed
  • Reminder that North gate parents should back up from gate to allow space for children to exit
  • TASK Site council parents needed for K-1, 2-3 and 4-5.  Add post to FB page advising anyone interested to email Sharon or Mrs. Mills  

 
Treasurer

    • Spiritwear Sales Update - sales have exceeded where we were this time last year!
    • Peter Piper Pizza - $310
    • Over $100,000 in bank account!

  

Special Projects

    • North gate shade structure status
      • Manufacturer delay; should be shipped out early November
      • Once received, installation will be scheduled
      • Mrs. Mills ok with installation during school hours as long as it does not affect drop off/ pick up
    • City of Scottsdale sidewalk expansion and shad structure status
      • Pending City of Scottsdale approval
      • 2-4 weeks for drawings once approved
      • 3 months for fabrication/ manufacturing
    • Buddy Bench or sign at lower grade level playground 
      • Need to determine if we need to order a bench and a sign or just a sign
      • Teacher input pending with K-1 teachers
      • TASK Teacher Reps will follow up with K-1 teachers. If approved, need quote for new bench or sign
    • Tree in 5th grade cove
      • There has been some discussion about a replacement
      • Official decision pending
    • Frame for 2nd chalkboard - Brenda’s husband may be able to help
      • Approved vendor would need to install once approved
    • Mural at front of school 
      • TASK Need to find an insured vendor for quote
    • Signs for bus lane/ Kids Club and Parent pickup/drop off
      • School would like PTO to pay as they used some of their discretionary fund for new signage at the end of last year
      • Approved Vendors in place to provide quote: Image 360 and Next Day
      • Suggestion for sign to direct parents/ students to Front Office from North gate
      • TASK confirm text on all proposed signs and set up meeting with vendor

 
Communications

  • Pic and Bio of board members to help school parents know who we are and who to contact - Alicia and Beth will notify Board of specifics
  • Parking and street sign auction is online on Facebook currently - marque discussion noted above

 

Technology

    • Proposal to switch to Google Workspace for email hosting.
      • With no objections, we will look into moving our email to Google and have a concrete proposal at a future meeting
    • MTK now has the capability to host our domain instead of the long MTK domain name. We will try out the feature soon.
    • Request to obtain a list of students with their assigned homeroom teachers from school so spiritwear items can be delivered 
      • TASK Email sent to PTO members with a link to update student teacher information 

  

Events

  • September 17 Back to School Bash
    • Move to October 22 - may need to have a go/ no go date
    • All advertisements should come from PTO so parents know it is not school sponsored
    • Plan is still to hold it outdoors with Covid mitigation strategies in place
  • Golf is interested in moving to November
  • Family Fun Nights 
  • PTO planned events - mitigation strategies / having them outside 
  • Book fair - still unknown whether this will be in person this year

 

Teacher Reps

  • Teacher allocations 
    • Lisa Lee will do reimbursements this year. She will be emailing teachers once she has been added to the bank account
  • Room parents 
  • Water bottle filler in PE room?
    • We will check notes for cost as PTO has paid for these in the past
  • Color cartridge for the printer in workroom?
    • Requested teachers provide a quote 
  • 2 chargers per classroom?
    • Pending quote 
    • Note: Different models require different wattages/power delivery besides the different ports. So we should make sure the chargers are future proof if provided

 

Fundraising/Sponsorship Update

  • 8 sponsors so far
    • Final push this week
    • Planning to order signage for the fence August 30th — likely will redesign to accommodate adding sponsors throughout the year
  • Total sponsorship dollars raised to date: $3800 ($3000 PAID + $800 in verbal commitments)
  • Dine-out for DCES nights: who is doing the scheduling?
    • Lou Malnati’s
    • Thirsty Lion
  • September is Vig Gives month - a portion of proceeds will go to DCES 
    • We will start promoting in September
  • Lou Malnati’s —new silver sponsor!
    • Agreed to donate $500 worth of pizzas to us this year. We can use for whatever events we’d like (TAW, Carnival, Movie Night). Could possibly donate more if needed
    • Donated a gift card that we can use for an auction or prize this year. They are mailing it to me directly.
    • They have an incentive program that we could leverage (think Pizza Hut Book-It)for our students. Maybe Amazing Race prize or some other fun incentive this year.
    • Bottom line — they really want to be involved in the community are open ideas working with us.

 

Hospitality

  • September 10 First Responders Assembly 
    • Students only, separated by grade
    • PTO to provide breakfast and water
    • Breakfast may be moved outdoors - if so, Facilities will put up tent
  • Teacher Treat Wednesdays
    • Sharon will handle set up

 

 

 

Read More

PTO BOARD MEETING MINUTES - July 14, 2021

7/22/2021 11:17 pm

DCES PTO BOARD MEETING  7/14/2021

 

Present:

Kimberly Mills - Principal 

Colleen Costello - Assistant Principal

Laura Weeshoff - Outgoing President

Tara McConnelll - Treasurer

Marissa Anderson - Secretary

Jamie McCrensky - VP of Teacher Representation

Holly Hooley - VP of Teacher Representation

Dave McCuiston - VP of Technology

Melanie Frisone - VP of Hospitality

Alicia Haygood - VP of Communication

Beth Williams - VP of Communication

Dina Engler - VP of Events

  1. Principal Update
    • Sharon Web is our new admin assistant and Leslie Ortiz is our new registrar.
    • Enrollment is up for the fall with 542 students enrolled.
    • Meet the teacher is 8/2, 5:30-6pm.  Parents will be able to log into Parent Vue by the end of next week to identify their child’s teacher.
    • Scottsdale Parent Council - Mrs. Mills to get information to board on how candidates are selected.  
    • PTO board to get PTO dates to Mrs. Mills by next week for the master calendar
  2. Bylaws edit proposal was sent to all board members.  Need to wait 30 days before we can vote on it.  
  3. Budget approved unanimously.
  4. Vote for membership to be free to all DCES families passed unanimously.  Families will still be required to register on the website or app for membership.
  5. Meetings will be held the first Monday of the month at 3:45 at DCES
  6. $250 to the district for the 125 year celebration approved unanimously.
  7. Selling remaining birthday book club items, bags and water bottles approved unanimously.
  8. Need to get quote on friendship benches for pre K and K-2 playgrounds.
  9. Community Engagement Committee
    • Designed to reach new and existing families and help them get involved with the PTO.  
    • Will fall under VPs of Communications.
    • Establishment of the Community Engagement Committee passed  by a unanimous vote.
  10. PTO membership meetings will occur once per quarter at the school, and the time will be determined based on need and community input. 
  11. Back to School Night at Peter Piper scheduled for 8/5 5pm-8pm.  Spirit wear will be sold at event.
  12. Hospitality will provide an early dinner for teachers on meet the teacher night. 
  13. Tentative Carnival Date is 11/5/21
  14. Volunteers needed for spirit wear sales on meet the teacher night.  
    • VP of Outreach and Volunteers to organize sign up genius. 
    • Board members will be present to assist families in signing up for PTO.
  15. Chargers will be passed out on the first day of school.  Will put them with a PTO flyer to get passed out to each student.
  16. Remaining open positions for PTO.  These will be posted through social media and school communications.
    • Incoming President (Board Position)
    • Co VP of Special Projects (Board Position)
    • Community Engagement Committee Coordinator 
    • Back to School Bash
    • Golf Tournament
    • Dinner Auction 
    • Fifth Grade Celebration 
    • Fifth Grade Bricks

 





Read More

PTO Board Meeting Minutes - May 3, 2021, 3:45pm

5/23/2021 6:36 pm

PTO Board Meeting Minutes 

May 3, 2021, 3:45pm

 

2020-2021 Board Attendees:

Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson  - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader -  SOL Liaison: Laurie Jones - Mandarin Liaison: Kerry Dandan Sullivan

 

Celebrations: 

 

  • TAW is here!
  • Game night!

 

 

Principal Update:

  • Classified staff checking with HR for running club, Morgan Clark, staff for running club
  • Mr Rhodes and stugo raised funds for Foothills Animal Shelter and we will have a presentation, possible news presence

 

 New Business:

  • Spiritwear input - have a boys, girls and mandarin shirt
  • Calendar - February amazing race; Carnival - october
  • Kinder buddy bags ready - email went out today
  • Date of Mandarin name ceremony 
  • Parent present for fifth grade bricks ceremony. Organize with teachers
  • Started moving PTO closet
  • 8 cute little bee bags left, notepads and cell phone credit card stickers
  • Charging banks - give one to every student? 
  • To Do : Paw Partnerships and summer email

 

VP Spring Events : Krista Kotsovos

  • Movie night coming up! Everyone welcome to attend - Friday, May 14th will be on the field at McDowell Mountain Ranch Community Center. Movie starts at 7:45pm and people can arrive at 630/7. - flyer - Text Amanda

 

VP Fall Events: Marissa Anderson/Lindsey Rahaeuser

  • Trivia Night: Waiting on info from Trivia company for final details.  We made about $100 on trivia.  50/50 Raffle brought in $202.50.  We’ll know Papa Johns numbers next week.  
  • Chick Fil A.  We have about $200 from our family fun night.  Owner is looking into our food credit from last year.  
  • Rubios earned $68
  • Panera earned $63
  • Still haven’t gotten an answer from NYPD
  • Papa Johns is reliably successful.  Do we want to schedule our dates for next year?

 

VP Special Projects: Alyson Ashcroft/Kiki, Krista

  • Two quotes coming through for basketball courts, being vetted
  • Mural - ok to use leftover paint from exterior paint. We have to put in $ for gifting for the paint. Let Brenda know. - it needs to go to SUSD Board
  • Shade structures - should be on this board meeting for approval

 

Teacher Representative: Jamie McCrensky and Holly Hooley

  • What is the status of the 4th grade chalkboard - It should work for writing. PTO and teachers can use it. 
  • We have a classified employee who is interested in the running club, Morgan Clark. We are waiting to hear if she’s cleared to lead the group. Please verify with Mrs. Mills.
  • 5th Grade will have Officer Pera teach the Great Program for the 2021-2022 School Year. This is an Anti-Tobacco & Anti-Bullying Program. We are asking PTO if they would reimburse us for the purchase of 80 booklets for $50.00. - Look into site council funding.
  • The owners of Sweetwaters Coffee  & Tea Scottsdale Shops at Raintree/101. The owners are the parents of a current 5th grader. They would like to partner with DCES/DCMS this year or next year. Elliot Greenberg 602-509-7552. - Maria Aldrich
  • Touch up butterfly mural and flowers, bottle caps may need replacing - have STUGO help

 

VP Finance: Tara McConnell

  • Chase account $97,969.31
  • Paypal account $2495.91

 

Budget items that were already approved via email: 

  • 4/26 Movie night budget increased from $1000 to $1800 (updated in budget 5/2)
  • 4/23 Mandarin Special events budget increased from $1000 to $1250 (updated in budget 5/2)
  • 2/17 Pandemic needs budget (for bottled water) increased from $230 to $330 (updated in budget 5/2)
  • 1/14 Amazing race budget (for Membership toolkit software) increased from $3000 to $3750 (updated in budget 5/2)
  • 5/13 5th grade celebration funds approved budget $1514 (Includes increase from $500 to $975 and increased by funds provided by parents $539)

NOTE: Actionable item: we went way over what we thought we were going to make for amazing race and the software ended up costing more (but Krista was amazing in keeping the rest of the costs down) so we only need to increase the budget by $400o cover the membership toolkit software VOTE to increase amazing race budget by $400 APPROVED

 

APPROVED TO increase legacy spending from $40,000 to $50,000

 

What will possibly still be spent from budget:

Birthday book club

$200.00

Hospitality

$1,050.00

Hospitality/Teacher treats

$70.00

Movie night

$600.00

Trivia night

$400.00

School events

$150.00

Campus improvements

$4,300.00

Legacy spending

$40,000.00

Teacher allocation funding

$9,156.00

 

TOTAL:

 

$55,926.00

  • So if we are considering increasing the legacy spending, I would not increase more than $40,000 (to $80,000). The delays caused by waiting for SUSD board meetings and lawyers for the city of Scottsdale may mean that we just include these items in next year’s budget

 

 

 

 

VP Hospitality: Melanie Frisone and Michelle Wilson

  • Teacher Appreciation Week
    • Monday- Lunch for Teachers & Staff Zoes Kitchen
    • Tues- Chick-fil-A Breakfast all Teachers & Staff
    • Wed-Panera Lunch - All Teachers
    • Thurs- Jimmy Johns’ Lunch - All Teachers
    • Friday - Bashas Breakfast Burritos All Teachers & Staff 
  • Decorated North & South Gates
  • DCES Tote Bags for All Teachers & Staff
  • Nurses Day - May 6th - Lunch for the 2 nurses
  • Last week of School - Smoothies for Teachers & Staff
  • Gift for Brenda & Carmen

 

VP App: Dave, Mary

  • Ok to end spiritwear sales



Read More

PTO Board Meeting Minutes - April 5, 2021, 3:45pm

4/23/2021 6:36 pm

PTO Board Meeting Minutes 

April 5, 2021, 3:45pm

 

2020-2021 Board Attendees:

Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson  - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader  - Mandarin Liaison: Kerry Dandan Sullivan



Principal Update:

  • Enrollment is 518 students for next year 200 of them are Mandarin
  • This week is testing week
  • Teacher appreciation is coming up
  • We are working Dr Menzel’s mask changes into the school at the next staff meeting
  • Movie night at Cherokee: strictly a PTO event off campus so allowed food trucks but probably no school events until next year - can only email through PTO and on PTO Facebook page

 

Old Business:

  • Board positions for next year
  • Co-Presidents - Laura and Marissa
  • Treasurer - Tara
  • The App - Dave, Mary
  • Communications - Beth, Alicia
  • Campus Improvements - Kiki, Krista
  • Hospitality - Melanie and Michelle
  • Fundraising - Maria Aldrich
  • Spring events -  ****
  • Fall events - ****

 

 New Business:

  •  Timing of our big events: 
    • Golf  - winter
    • Auction - spring
    • Amazing Race - early February 
    • Carnival in End of October (check with middle school)
  • Running club - should we have a running club in the morning before school? Or during that before school recess 1x a week? To help students fitness and help kids get their wiggles out and focus. Consult with Mrs Sparks
  • How can we get kids moving during recess on hot days? One idea - shade structures over the basketball courts. Potentially as much as $200,000 or $100,000 to shade half

Shade reduces the temperature outside by 10+ degrees. 

  • For SPC: Picture / slide of DCES highlight this yearl. Meeting/exceeding AR goal

  

VP Spring Events : Krista Kotsovos

  • Drive -in Movie at the end of the year - co-chairs, Amanda and Morgan.

 Location - city fields behind school

  • Game night update

 

VP Fall Events: Marissa Anderson

Family fun nights - *Take out nights at restaurants*

  • Rubio's Saturday 3/20 11am-8pm, 30% donation
  • Papa Johns will be 3/30 and 4/30 with Trivia night.

 

Trivia Night

  • Friday, April 30th
  • 4 rounds of trivia.  Prizes will be blankets and power bar chargers, 50/50
  • Papa Johns to go with it as fund raiser

 

VP Special Projects: Alyson Ashcroft

  • Replace shade cover at first grade cove wash stations - ideally done before March.
  • Shade structure at North Gate where teachers let students out. (Greg Skelton has suggestions for us here as well) and widen the walkway, add benches and shade between the parking lot and North Gate. River rock design and river rocks at tree surrounded by concrete at North Gate
  • Benches and shade structure at cafeteria so at least one class can eat outside
  • Future possibility: shade structure at south gate
  • Future possibility: basketball court 
  • $800 tree In 5th grade cove

 

Teacher Representative: Jamie McCrensky and Holly Hooley

  • teacherreimbursement@dcespto.org should be the email for reimbursements
  • Fifth grade shirts - do teachers want one name on the back of each shirt or the entire class names on the back of each shirt?

 

VP Finance: Tara McConnell

  • Chase account $103,870.25
  • Paypal account $854.27

 

According to bylaws, we need the account to be down to $75,000 by 6/30. We do have some regular expenses that will occur before then. But we should probably move forward with spending our campus improvements budget of $40,000

 

 

 

 

VP Hospitality: Melanie Frisone and Michelle Wilson

  • Para-Professional Day 4/7 - 5 Lunches to be provided
  • Teacher Appreciation Week May 3 - 7
    • Theme- Favorite Things
    • Lunch provided M,W&TH, Smoothies Tues, Breakfast Frid
    • Teacher Tote Bags w/ School Items
    • Letter to Room Parent Coordinator by 4/12
    • Decorate North & South Gate

VP App: Dave, Mary


Mandarin Liaison: Kerry Dandan Sullivan

  • Working on Shirt for spiritwear
  • Annual new year shirt with a different animal








Read More

PTO Board Meeting Minutes - March 1, 2021, 3:45pm

3/23/2021 6:36 pm

PTO Board Meeting Minutes 

March 1, 2021, 3:45pm

 

2020-2021 Board Attendees:

Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson  - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader -  SOL Liaison: Laurie Jones - Mandarin Liaison: Kerry Dandan Sullivan

 

Celebrations: 

  • We have hit $39,000!!! with the Amazing Race

 

Principal Update:

 

  • SRO opportunity - consider pairing with Copper Ridge and Redfield 
  • Teachers using iready and fastbridge to close the learning gap from covid.
  • Kinder enrollment looking good, last round up is this week. 
  • Revisit cafeteria tables outdoors in teh future
  • Main goals: social emotional and academic achievement

 

Old Business:

  • Sweatshirts delivered
  • Aly has volunteered to do 5th grade bricks - Thank you! 
  • We have ordered stickers for our 400 medium and 200 small power banks from Amanda/Brandables. Thank you to Sarah Crawford for designing a sticker. We will give 60+ to our DCES staff
  • Chinese New Year was a success, thank you Kerry!

 

New Business:

  • Board positions for next year
  • Treasurer - Tara
  • The App - Dave, Mary?
  • Communications - Beth, Alicia
  • Campus Improvements - Kiki, Krista
  • Hospitality - Melanie and Michelle
  • Fundraising - Maria Aldrich
  • Spring events -  
  • Fall events - 
  • Marissa - co pres!!
  •  

VP Spring Events : Krista Kotsovos

  • Amazing race - 40,000!!!!!!! 
  • Drive -in Movie at the end of the year - need co-chairs, Amanda and Morgan? Location - fields ? parking lot? 
  • No fun run this year

 

VP Special Projects: Alyson Ashcroft

  • Replace shade cover at first grade cove wash stations - ideally done before March.
  • Shade structure at North Gate where teachers let students out. (Greg Skelton has suggestions for us here as well) and widen the walkway, add benches and shade between the parking lot and North Gate. River rock design and river rocks at tree surrounded by concrete at North Gate
  • Benches and shade structure at cafeteria so at least one class can eat outside
  • Future possibility: shade structure at south gate
  • Future possibility: basketball court 

 

VP Communications/Marketing: Beth and Alicia

  • Kinder buddy day - we have tattoos, water bottles, paw shaped crayons, yard signs and pencils.  Miss Emma is working on getting kinder books inexpensively; date for drive through kinder buddy day? Is there a tour possibility after spring break? 

 

VP Fall Events: Marissa Anderson

Family fun nights - *Take out nights at restaurants*

  • Rubio's Saturday 3/20 11am-8pm, 30% donation
  • Papa Johns will be 3/30 and 4/30 with Trivia night.

 

Trivia Night

  • Friday, April 30th
  • 4 rounds of trivia.  Prizes will be blankets and power bar chargers, 50/50
  • Papa Johns to go with it as fund raiser

 

Mandarin Liaison: Kerry Dandan Sullivan

  • Working on Shirt for spiritwear
  • Annual new year shirt with a different animal



Teacher Representative: Jamie McCrensky and Holly Hooley

 

VP Finance: Tara McConnell

  • Chase account $103,004.86
  • Paypal account $1,388.48

 

 

 

 

 

VP Hospitality: Melanie Frisone and Michelle Wilson

  • Teacher Appreciation Week May 3 - 7
    • Theme- Favorite Things
    • 5 Days of Giveaways
    • Thursday of conferences, Provide lunch, 18th of March, contact Maria Aldrich for possible donor providing lunch

 

VP App: Dave, Mary

 

VP Sponsorships: Maria Aldrich

  • Golf Tournament - Sienna Art - make sure all golfers, PTO members that want to get to have their photo done.

 

VP Outreach: Morgan Reader

 

Read More

PTO Board Meeting Minutes - February 8, 2021, 3:45pm

3/23/2021 6:33 pm

PTO Board Meeting Minutes 

February 8, 2021, 3:45pm

 

2020-2021 Board Attendees:

Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson  - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader -  SOL Liaison: Laurie Jones - Mandarin Liaison: Kerry Dandan Sullivan

 

Celebrations: 

  • DCES Marquis looks fabulous!
  • We have hit $20,000 with the Amazing Race
  • We have a student from DCES, Sama Kafa, 4th grade, that finished 5th in the district spelling bee and will be moving on to regionals! She is new to our school. Riley is our runner up. 

 

Principal Update:

  • Fast Bridge - language arts screener; k-3 is given reading assessment and iReady 
  • Mrs. Karr is teacher of the year for SUSD
  • Do we have a teacher interested in leading garden club this year? Miss Rita can take kids out during after care
  • Can we have the Lego Bricks and other after school activities restart - Navajo has their bricks program going. Could we open these just to potentially after care kids? Or to the entire campus?
  • Kids club summer care - on our campus. Here and off campus at another site. City of Scottsdale won’t be on our campus. 
  • Will classrooms be using our STEAM carts that PTO purchased? Do we need to train teachers on these
  • Use results based funding for charging stations/carts

 

Old Business:

  • Mid Year Flyer went out
  • Long sleeved spiritwear delivered! Still waiting on tie dye backorder which should be done soon
  • 5th grade brick parent - do we have one?
  • PTO paid for fifth grade cove water filling maintenance and picture frames

 

New Business:

  • 400 medium and 200 small power banks were donated to the school from Amanda; we will ask Sarah Crawford to design a sticker; along with a new logo; first they will go to all staff; then we will give them out at various PTO functions/events/raffles

 

VP Spring Events : Krista Kotsovos

  • Amazing race - over $20,000!!!
    • Mad scientist challenge - have all board members do a fun picture to kick it off
    •  Krista to meet with Mrs. Mills to help with planning. 
  • Drive in Movie? - need co chairs
  • Considering fun run for April

 

VP Special Projects: Alyson Ashcroft

  • Replace shade cover at first grade cove wash stations - ideally done before March.
  • Shade structure at North Gate where teachers let students out. (Greg Skelton has suggestions for us here as well) and widen the walkway, add benches and shade between the parking lot and North Gate.
  • Benches and shade structure at cafeteria so at least one class can eat outside
  • Future possibility: shade structure at south gate 

 

VP Communications/Marketing: Beth and Alicia

  • Marketing: Ask our new front desk person (Christina?) to be one of our DCES Facebook post reps for our official DCES SUSD page?  Does she have a school email account?
    • Create list of parents that opted out of marketing (Ideally done at beginning of the year)
    • Link DCES Instagram families page to our DCES SUSD page and remove “families”

So that posts will easily flow through; can we have our new front desk person do

 this? And add Mrs. Mills, Colleen and Brenda if they are on instagram

  • Highlight each teacher with their favorite quote from a student/family and the teacher’s picture. 
  • Kinder buddy day - we have tattoos, water bottles, paw shaped crayons and yard signs, order pencils. Drive through pick up? Ask them if they’ll give us our address?
  • Highlight/show board members
    • Selfie video with each board member - highlight one a week
      WE NEED MORE! We have Pres. Finance and Comm Team. The rest??

 

VP Fall Events: Marissa Anderson

Family fun nights - *Take out nights at restaurants*

  • Chick fil A - Total? 
  • NYPD Total?
  • Panera tonight!!!
  • Papa Johns will be on the following Mondays: 1/25, 2/22, 3/22, and 4/19.  WIll do one with our game night.

Trivia Night

  • Need budget vote for funds.  $2500 will cover 125 participants. Each family would be a participant; Voted on and approved
  • What date? - email Mrs. Mills
  • 3 or four rounds of trivia.  Do we have prizes we can award for each round and best overall?  Blankets in PTO closet, power bar chargers, 50/50
  • Will schedule pizza night with it as fundraiser.

 

Mandarin Liaison: Kerry Dandan Sullivan

  • Chinese New year celebrations Feb 12th!! 
  • Favors, crafts, Teacher meal, Tattoos
  • Working on Shirt for spiritwear

 

Teacher Representative: Jamie McCrensky and Holly Hooley

  • teacherreimbursement@dcespto.org should be the email for reimbursements
    • Ok to buy child size masks with funds. - use pandemic funds; fifth grade will need larger masks. 

 

VP Finance: Tara McConnell

  • Chase account $86,832.45
  • Paypal account $1,101.25
  • *Actionable Items* 
    • Spiritwear has already beat it’s goal of raising $10,000 by $3000, but we need to raise the budget of $6500 to $8000 ($1500 increase) to cover our winter spiritwear purchase; Vote approved +$1500
    • We need to approve a budget for Trivia Night. Marissa thinks the cost will be up to $2500 depending on participation APPROVED AT $2500
    • Amazing Race is doing so well that we may need to raise the budget for Paypal fees. The current budget is $2000 and we’ve spent about $1700 of it. I’d like to raise it to $2500 ($500 increase) to prevent any overages from Amazing race or end of year (like yearbook) online purchases +$500 approved
    • Budget for legacy spending so we can get started. Currently we have about $87,000. We could have up to $41,000 left to spend this year including teacher reimbursements, a couple more events, some hospitality funds, a few more school events, yearbook has to be paid for and administrative fees which gives us over 40K to currently work with. Whatever we decide on can be changed based on Amazing Race funds; approved 40k

 

 

 

 

VP Hospitality: Melanie Frisone and Michelle Wilson

  • Valentine’s Day Giveaway - 10 - $10 Gift Card Baskets 
  • Early Release Lunches for Professional Development Days?

 

VP App: Dave, Mary

  • Tour video?
  • Reminder: 
  • Possible music video later in the year

 

VP Sponsorships: Maria Aldrich

 

VP Outreach: Morgan Reader

 

Read More

PTO Board Meeting Minutes - January 11, 2021, 3:45pm

3/23/2021 6:30 pm

PTO Board Meeting Minutes 

January 11, 2021, 3:45pm

 

2020-2021 Board Attendees:

Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson  - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader -  SOL Liaison: Laurie Jones - Mandarin Liaison: Kerry Dandan Sullivan

 

Celebrations: 

  • Holiday basket raffle a success; one more basket to raffle!
  • Teachers given $100 each in Scholastic dollars, the rest to the library. Orders going out this week


Principal Update:

  •  Rosetta Stone - can we get a discount for Mandarin? Or Duolingo May help for students quarantining; Yes Chinese is hard to navigate 
  • Shifting to work towards A + and integrating it in the classroom. No steam night this year.
  • New Year’s One word challenge - 60 - 4x6 black frames - vote on this: 
    • Budget $90-110; Passed
  • Coffee Bean for Kids, by John Gordon - one book for each class to purchase for next year - vote on this:
    • Budget 
  • Fifth Grade cove needs water filler maintenance or replacement - Michelle Fortino thinks Dennis installed them, can district maintain them? If we order through company that district has an agreement with. 

 

Old Business:

  • New DCES Marquee - were trees trimmed? 
  • Front office complete - Will open when Middle school is in person; front office position interviewing for this week; can we make video tour? 
  • Chalk Board - if Pre school / Pre k is gardening there, maybe one of them can decorate the chalk board? (ask at pick up)

 

New Business:

  • Need 5th grade brick parent / 5th grade celebration - or drive through (Through 5th grade room parents) 
  • Do we want to create a new PTO logo? - ask Sarah Crawford for help
  • Long sleeve shirts are being ordered, sweatshirts are backordered 1 month - we need to let these families know, consider offering them size change, or if you need a refund. -Tara will email
  • Chinese New Year Celebration - consider online? Dragon in person?; Email with Mrs. Chen; has a budget; $800 for the 3 events for the year; Kiki to email
    • February 12th
  • Parking lot after school - kids running around in the desert, reminder to be safe


Teacher Representative: Jamie McCrensky and Holly Hooley

  • teacherreimbursement@dcespto.org should be the email for reimbursements
    • Amy Jo Smith - re teacher reimbursement, certified; she’s allotted $250; - Please have her email treasurer@dcespto.org
    • Ok to buy child size masks with funds. - use pandemic funds; fifth grade will need larger masks. 
  • 5th grade cove - tree/cactus update 
  • Legacy spending - on campus schoolwide needs - can we get teacher ideas on this?
  • Remind parents about social distancing after school; and not having indoor playdates / remembering to be safe to keep schools open

 

VP Finance: Tara McConnell

  • Chase account $62,547.63
  • Paypal account $3798.21
  •  Our school psychologist would like to purchase a $60 curriculum which led us to realize there were several new staff members that we should consider adding to teacher reimbursements
    • School psychologist $200. YES
    • Michele Gioffre - Reading intervention - $200 YES
    •  
    • Amy Schaeffer - English Language Development - $200  (She’s at Cheyenne and another school) - hold on this
  •  Vote for Total $400 to add to teacher Reimbursement YES

 

 

 

 

VP Sponsorships: Maria Aldrich

  • Siena Art Portrait Studio gave $600 in credit towards a portrait to each player of the golf tournament; Try to give one to teachers.  They may also help with the auction

 

VP App: Dave, Mary

  • PTO Email forwarding to large groups isn’t working (Board@dcespto.org)
  • Reminder: 
  • Possible music video later in the year

 

VP Fall Events: Marissa Anderson

Family fun nights - *Take out nights at restaurants*

  • Chick fil A - Total? 
  • NYPD Total?
  • Panera probably will be on 2/8, waiting on confirmation.
  • Papa Johns - Scheduling monthly because successful.  Will be on the following Mondays: 1/25, 2/22, 3/22, and 4/19. -- let’s coincide one with a game night?

 

VP Communications/Marketing: Beth and Alicia

  • Mid Year Update Flyer 
  • Highlight/show board members
    • Selfie video with each board member - highlight one a week
      WE NEED MORE! We have Pres. Finance and Comm Team. 
  • Email info@dcespto.org for any posting on facebook, insta, email; also forward emails to Laurie Jones;

 

VP Hospitality: Melanie Frisone and Michelle Wilson

  • Holiday Basket Raffle - success
  • Early Release Lunches for Professional Development Days

 

VP Special Projects: Alyson Ashcroft

  • Shovels for pre-k and 3rs, contact preschool teachers to see if there’s anything e lse they need to get started. 
  • Replace shade cover at first grade cove wash stations - ideally done before March. Any other shade structures?  Shade sail at first grade cove - permission from it to go from awning to fence (will need to bring out Greg Skelton)
  • Shade structure at North Gate where teachers let people out. (Greg Skelton has suggestions for us here as well)
  • Look at buying 5th grade cove tree (on hold)

 

SOL Liaison: Laurie Jones; 

  • Email Laurie to forward DCES emails to SOL

 

Mandarin Liaison: Kerry Dandan Sullivan

 

VP Spring Events : Krista Kotsovos

  • Amazing race - Tentative Date: First week in March, need approval for volunteers on campus; Krista to meet with Mrs. Mills to help with planning. 
  • Online Game night- Late Jan/early Feb? - Co- chairs?, with pizza delivery - Need to advertise co-chair positions!!
  • Drive in Movie? - need co chairs
  • Considering fun run for April

 

VP Outreach: Morgan Reader



Read More

PTO Board Meeting Minutes - December 7, 2020, 3:45pm

3/23/2021 6:27 pm

PTO Board Meeting Minutes 

December 7, 2020, 3:45pm

 

2020-2021 Board Attendees:

Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson  - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader -  SOL Liaison: Laurie Jones - Mandarin Liaison: Kerry Dandan Sullivan

 

Celebrations: 

  • Teachers are thrilled with our Thanksgiving Pie tradition and the gift basket raffle
  • Golf tournament success

Principal Update:

  •  Teacher basket drawings - every day for 2 weeks. Mrs. Smith received the first one. 
  • Covid Case updates populate on susd.org/covid19 every Friday. If someone is in close contact with a positive case or in a class with a positive case they will be notified. Each case is very different. Streaming for quarantine cases; if 2 cases unrelated - that’s considered an outbreak and everyone will be notified. Close contact is sitting within 6 feet for 10 minutes.
  • New DCES School Marquee is up at north lot; will get training on how to add messages; the City of Scottsdale will trim the trees so it’s in view
  • Front office is ready to go - we can have a video tour done. Furniture being ordered. 
  • Principal letter last Friday; teachers and administrators juggling a lot re edl, quarantine, live teaching.. If a student is quarantining they can stream in. If your child is out for another reason they won’t do streaming. 
  • Next semester EDL will be at Echo Canyon
  • All classrooms have cameras for students quarantining for when school returns in January
  • CDC guidelines followed for both students and staff regarding quarantining with Covid. Close contact is within 2 days of symptoms or positive test. Currently still following 2 week quarantine guidelines. If a teacher is out sick, a sub will come in, but the sub can’t stream so another teacher may do some of the streaming

 

Old Business:

  • Carpool Parking spot was auctioned

 

 New Business:

  • Replace shade cover at first grade cove wash stations - ideally done before March. Any other shade structures?  Shade sail at first grade cove - permission from it to go from awning to fence (will need to bring out Greg Skelton)
  • Shade structure at North Gate where teachers let people out. (Greg Skelton has suggestions for us here as well)

 

Teacher Representative: Jamie McCrensky and Holly Hooley

  • Clarification for teacher reimbursements and deadlines on teacher reimbursements 
    • We’ll have Jillian send out an email with staff budgets or have it sent to Ms. McCrensky and Mrs. Hooley; teacherreimbursement@dcespto.org should be the email for reimbursements
  • 5th grade cove is losing their saguaro cactus, it’s leaning and will be taken down. So 

There will be a small fence there - plant a tree there from the 5th grade cove; 2 or 3 options the students could vote on approved by the district

 

VP Finance: Tara McConnell

  • We have $5,000 scholastic dollars
    • Vote on giving $100 to every teacher
    • Vote to give the balance to the library to total $4,000 between teachers and the library
    • Chase Account $55,529.56
  • PayPal account $17,186.89 (transferred into Chase today)
  • Golf tournament:
    • We raised $1050 for mulligans and raffle tickets
    • And $9000 for sponsorships and players
    • For a total of $10,050
    • Expenses so far $6203
    • Raising nearly $4K for the PTO 🎉

 

VP Sponsorships: Maria Aldrich

  • A/R workshop fundraiser $35 for 10 ornaments Nov 1 to Dec 15
  • Siena Art Portrait Studio gave $600 in credit towards a portrait to each player of the golf tournament; Try to give one to teachers.  They may also help with the auction

 

VP App: Dave, Mary

  • PTO Email forwarding to large groups isn’t working (Board@dcespto.org)
  • Reminder: 
    • Email support@dcespto.org for web/app needs
    • Verify - SOL families are in our app/receiving emails - Have Laurie make sure the families have signed up in the app as SOL or EDL
    • Our Mandarin Rep: Kerry has a PTO email: mandarin@dcespto.org
    • http://dcespto.org/partners has a page of links to our retail partners.
  • Winter spiritwear and birthday book club water bottles

 

VP Fall Events: Marissa Anderson

  • Golf fundraiser in the fall without an auction (Ryan Curran, and Kathleen MCDowell)
  • Family fun nights - *Take out nights at restaurants*
    • Chick fil A - Still waiting on total.  They have undergone staffing change in the fundraising position recently and will get back to me this week on totals from October and food credit from last year.  If fundraiser was successful, I will schedule another one for December.
    • Portillo's drive through - $125 
    • Papa Johns - $142 from recent fundraiser.  Maybe we should schedule these monthly.  They seem to be popular.
    • Reached out to NYPD Pizza to schedule the week of 12/14.  They give 20%.  Waiting to hear back.
    • Going to schedule Panera in January, they give 20%.

 

VP Communications/Marketing: Beth and Alicia

  • Highlight/show board members
    • Selfie video with each board member - highlight one a week
      WE NEED MORE! We have Pres. Finance and Comm Team. The rest??
  • Email info@dcespto.org for any posting on facebook, insta, email; also forward emails to Laurie Jones;
  • Tuft and Needle gives back
  • https://www.tuftandneedle.com/givesback/
    • dcespto.org/partners
    • For December: Need to send out email/post reminding parents about our partners including Tuft and Needle and Amazon Smile for holiday shopping
  • Post needed re: chair of online auction/game night occurring in late Jan or early Feb

 

VP Hospitality: Melanie Frisone and Michelle Wilson

  • Thanksgiving Pie Donations - over 65 pies!!
  • Holiday Basket Raffle - 18 donated baskets


VP Special Projects: Alyson Ashcroft

  • $3,000 grant received for gardens
  • Look at buying 5th grade cove tree
  • More info on shades for coves and north gate

 

SOL Liaison: Laurie Jones; 

  • Email Laurie to forward DCES emails to SOL

 

Mandarin Liaison: Kerry Dandan Sullivan

 

VP Spring Events : Krista Kotsovos

  • Amazing race - Tentative Date: First week in March, need approval for volunteers on campus; Krista to meet with Mrs. Mills to help with planning. 
  • Auction/Online Game night- Late Jan/early Feb? - Co- chairs?, with pizza delivery and drink delivery - Need to advertise co-chair positions!!
  • Drive in Movie? 

 

VP Outreach: Morgan Reader




Read More

PTO Board Meeting Minutes - Nov 2, 2020 9am

3/23/2021 6:21 pm

PTO Board Meeting Minutes 

Wednesday, Nov 2, 2020 9am.

 

2020-2021 Board Attendees:

Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson  - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader -  SOL Liaison: Laurie Jones - Mandarin Liaison: Kerry Dandan Sullivan



Principal Update:

  •  Kinder Roundup Monday - Virtual
  • Board Meeting Tonight - have Alicia and Beth post; plans for EDL and SOL moving forward in January; commitment form this month.
  • Covid Case updates populate on susd.org/covid19 every Friday. If someone is in close contact with a positive case or in a class with a positive case they will be notified. Each case is very different. Streaming for quarantine cases; if 2 cases unrelated - that’s considered an outbreak and everyone will be notified. Close contact is sitting within 6 feet for 10 minutes.
  • Picture day - there will be time slots for EDL and SOL students
  • Yearbook: Combine photos on a google drive for parents and staff to upload, including EDL and SOL; email Sara re: photo parameters
  • Revisit time for PTO meetings; return to afternoons, wednesdays (?)

 

Old Business:

  • Birthday Book Club was a success
  • Room Parents assigned - Candace is the lead

 

New Business:

  • Scholastic book fair these 2 weeks! Nov 2-15
  • Parking spots - 2 from platinum add on need to be labeled
  • Ok to sell a carpool spot - start $300

 

Teacher Representative: Jamie McCrensky and Holly Hooley

 

VP Finance: Tara McConnell

  • Check on Scholastic dollars 
    • Chase Account: $61,366.36
    • Paypal Account: $8035.77
    • All Auction items have been paid for
    • Amazon Anchors Aweigh $42?
    • Can we vote to use our technology aid funds (which is no longer needed) towards a part time front office check in for this year. Our crossing guard position is also not filled, so this will not affect overall funding. 

 

  • All attending (10) voted “yes” to changing technology aide funds to part time front office check-in aide

 

VP Sponsorships: Maria Aldrich

  • A/R workshop fundraiser $35 for 10 ornaments Nov 1 to Dec 15

 

VP App: Dave, Mary

 

VP Fall Events: Marissa Anderson

  • Golf fundraiser in the fall without an auction (Ryan Curran, and ?)
    • MMR - pricing about $100. $600 for a team of 4? 
    • Sponsors needed
    • We also need someone to help with prize donations
    • Tentative Friday afternoon date: Dec 4th
  • Family fun nights - *Take out nights at restaurants*(Nicole Quadrini, Meredith McDermott, Jen Simpson can help)
  • Peter Piper ($15) 
  • Chick fil A - waiting to hear 
  • Portillo's drive through - waiting to hear
  • Domino’s Pizza - 
  • Dec?
  • Amanda Swadish - credit at chick fil a 

 

VP Communications/Marketing: Beth and Alicia

  • Highlight/show board members
    • Selfie video with each board member - highlight one a week
  • Email info@dcespto.org for any posting on facebook, insta, email; also forward emails to Laurie Jones;
  • Flyering for Kinder Roundup and help our parents get the word out about kinder enrollment starting
  • Tuft and Needle gives back (25%!!?!!) - https://www.tuftandneedle.com/givesback/
    • dcespto.org/partners
  • Board meeting tonight
  • Covid communication - from Kiki

 

VP Hospitality: Melanie Frisone and Michelle Wilson

  • Teacher treats a success
  • Teacher Favorite Things sent to room parents 
  • Thanksgiving Pie Donations for all of the Teachers & Staff
  • Dec 4: need prizes for teachers for a BINGO holiday night celebration - goal - a dozen prizes? - sign up genius of donations

 

VP Special Projects: Alyson Ashcroft

  • Soil delivered! Thank you Alyson
  • $3,000 grant received for gardens
  • Consider tortoise habitat or koi pond (is this allowed) or other school animal. Or garden expansion

 

SOL Liaison: Laurie Jones; 

  • Email Laurie to forward DCES emails to SOL

 

Mandarin Liaison: Kerry Dandan Sullivan

 

VP Spring Events : Krista Kotsovos

  • Amazing race - Tentative Date: First week in March, need approval for volunteers on campus; Krista to meet with Mrs. Mills to help with planning. 
  • Auction/Online Game night- Late Jan/early Feb? - Co- chairs?, with pizza delivery and drink delivery

 

VP Outreach: Morgan Reader




Read More

PTO Board Meeting Minutes - Oct 11, 2020 9am

3/23/2021 6:16 pm

PTO Board Meeting Minutes 

Wednesday, Oct 11, 2020 9am.

 

2020-2021 Board Attendees:

Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson  - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader  SOL Liaison - Laurie Jones

 

Celebrations: 

 

All grades are back!!

Spiritwear delivered

Online auction

Yard signs



Principal Update:

  •  General update

 

Old Business:

  • Spiritwear orders delivered/distributed
  • Successful online auction! 
  • Successful pizza night

  

New Business:

  • Birthday book club this week
  • Scholastic book fair chair - needed. Nov 2-15
  • Room parent assignments 


Teacher Representative: Jamie McCrensky and Holly Hooley

  • Mrs Hooley and Ms McCrensky created a Google form to help facilitate room parent volunteers

 

VP Finance: Tara McConnell

  •  Current Chase Checking Balance: $61,181.07
  • Paypal Account Balance: $6,972.64
  • Current Spiritwear budget is $6500 and we've spent $5800. If we are considering another spiritwear run, we may need to up that budget {Spiritwear has already surpassed its expected income of $10,000 and has brought in $11,000)
  • Pandemic Needs bucket: the cases of water etc cost more than expected. This bucket is currently at $100, but needs to be upped to $230 to cover those expenses

 

VP Sponsorships: Maria Aldrich

  • Mathnasium $100 credit to pto 
  • A/R workshop fundraiser $35 for 10 ornaments Nov 1 to Dec 15

 

VP App: Dave, Mary

 

VP Fall Events: Marissa Anderson

  • Golf fundraiser in the fall - Ryan researching this week
  •  Family fun nights - *Take out nights at restaurants*(Nicole Quadrini, Meredith McDermott, Jen Simpson)
  •  Early Release Wednesday 21st in October - Peter Piper - with afternoon/evening/all day option
  • Chick fil A this Friday
  • Election night -Portilos through drive through
  • We made $400 at Papa John's
  • Amanda Swadish - credit at chick fil a 
  •  Birthday Book Club  
    • Oct 16. - Lisa Lee is delivering Thursday for passing out Friday

 

VP Communications: Beth and Alicia

  • Highlight/show board members
    • Selfie video with each board member - highlight one a week
  • Email info@dcespto.org for any posting on facebook, insta, email; also forward emails to Laurie Jones;
  • Blog posts topics

 

VP Hospitality: Melanie Frisone and Michelle Wilson

  • Teacher treats starts this week
  • Back to School Week 
    • Delivered 55 Boxed Lunches to Teachers & Staff
    • Flower Auction
    • Teacher Treat - Crumbl Cookies
  • Add Teacher Favorite Things to app
  • Donation Option on the PTO Store for Teacher Treats 
  • Conference Treats for Next Week

 

VP Special Projects: Alyson Ashcroft

  • We are in charge of maintaining butterfly garden and school gardens that we have planted
  • Boxes in the fourth grade and kinder cove - has the soil been delivered? Are they still going to use those boxes for Native American Planting in fourth? STEAM planting? 3rd grade garden teas or tasting; We just need to contact Sing Farms
  • $3,000 grant received 

 

SOL Liaison: Laurie Jones; 

  • SOL families have a Facebook group
  • Email Laurie to forward DCES emails to SOL

 

VP Spring Events : Krista Kotsovos

  • Amazing race in the spring - TBD

 

VP Outreach: Morgan Reader




Read More