PTO Board Meeting Minutes - 12/12

12/13/2024 12:05 pm

DCES PTO 

BOARD MEETING MINUTES  

December 12, 2024

Board Members

Principal Update 

1. Encourage reviews on Niche and Great Schools

President Update (April Beauboeuf) 

1. SUSD Expo: participation update.
2. Run Club - Fun Run Day March 30.
3. Volunteer Support across general activities and next year. 
4. Event Best Practices.
5. New Melvin Costume
6. Parada del Sol. Next steps?
7. Phoenix Suns Family Fun Night. 
8. CNY t-shirt sales (66)
9. Scholastic Dollars Vote. 

Site Council Update (Kortney Hohle)

• Funds allotted to further support Grand Canyon Field Trip buses.
• Payment for Jump Start Mandarin program.
• Site Credit tax rebate campaign possible for January 2025. 

Mandarin Rep update (Amie Hegeman)

1. CNY pins coming up for sale. Possible to sell t-shirts or other wares at CNY (Jan 31st, 5-7pm).  Consider announcements and the marquee to advertise the t-shirt. 
2. Push more comms through email and teacher mediums. Share out through room parents more also.
3. Event on Jan 31st.
4. Robotics club happening in spring semester, not competition related.

Treasurer (Kristen Easton)

1. Current bank balance ~$84,000 (down ~$4,000 from last month)
2. Final Fall Festival numbers: (Income $7,748; Expenses $7,659; Profit $89). Income and spending took place across October and November.
3. No other major income during the month - $430 from 2 family fun nights and some membership toolkit sales. 
4. Other significant spending included Be kind invoice ($4,950 - lower than budgeted);  AIT ($1,287), and hospitality/teacher funding.

Secretary / Fall Festival Chair (Paige Miller) 

N/A

Teacher Reps (Melissa Caramucci/Jamie McCrensky)

 No updates

VP of Events (Whitney Graving)

1. ALL Butter Braids have been delivered! Fundraiser is officially over. We raised 1162 dollars.
2. Next up…Amazing Race planning! Committee will meet in Jan. to plan - date and time TBD

VP of Technology (Craig Doss)

1. ETA to get student/parent lists updated in membership toolkit. AR template needs to be updated. 
2. Access to accounts is limited for extended family members; we should enable store access to all who want to access the link. Craig to send out proposal by Jan board meeting.

VP of Special Projects/ Campus Improvements (Samantha Oliver)

1. Find the key to the marquee. Or have a new one made. 
2. Order the book vending pack. 
3. The district hasn’t removed the sign in the north parking lot. Samantha to review with Mrs Mills.
4. Printer ink cartridges are super costly and continue to run out. Can we get cartridges at a better cost? Pacific Automation color printer. We will run out of budget shortly.

VP of Hospitality (Blair Geczi, Kimberly Lyons)

1. May order a cake for Officer Pera. National SRO day is Feb. 15th. 
2. Holiday Baskets to be raffled next week. 
3. No Chili Cookoff due to low interest. 
4. January 6th, welcome back teachers breakfast

VP of Communications (Stephanie, Casey)

1. Reminder: Share info you’d like included in the newsletter by EOD Monday to appear in Wednesday’s newsletter. Send to info@dcespto.org 
2. Upcoming Newsletters: 
   • 12/9: Holiday Shop volunteers
   • 12/11: Holiday Shop + Teacher Gift Baskets, Suns game tickets, Spirit Week
   • 12/12: CNY T-shirts
   • 12/18: Save the date for CNY, Tease Chili Cook-off

VP of Fundraising (Nicole Carey)