DCES PTO BOARD MEETING MINUTES March 2023

3/6/2023 5:19 pm

Present:

Katie Makelele, Co President

Tara McConnell, Co President 

Kelley Karvandi, Secretary

Lisa Lee, Treasurer

Alicia Haygood, VP of Fundraising

Ellen Snyder, VP Communications

Mrs. Caramucci, Teacher Representatives

Mary Olley, VP of Technology

Colleen Love, Vice Principal

Principal Update 

Mrs. Mills & Mrs. Love

GOVERNING BOARD  Cieniawski AND TOMORROW WARNER CAME AND READ TO CLASSROOMS

KINDER ROUNDUP IS TOMORROW. RIGHT ON TRACK FOR KINDER ENROLLMENT INCLUDING MANDARIN.

NEED A FLYER FOR TAX DOLLARS AND ADVERTISE IT ASAP.

WE PROBABLY WON’T HAVE THE BOOK VENDING MACHINE UNTIL THE BEGINNING OF NEXT YEAR.

President Update

Katie Makelele

Tara McConnell

 

Read Across America SHOULD WE PROMOTE NEXT YEAR SO PARENTS KNOW WHAT'S GOING ON? INCLUDE TEACHERS, PARENTS, LIBRARY, ETC.

 

Tax credits 

 

PTO Board nominations are open WE HAVE SOME PEOPLE INTERESTED IN HOSPITALITY POSITIONS. 

Form to sign up for committees will be shared once the Board is finalized/ closer to finalized APRIL PTO MEETING WILL BE TRANSITION MEETING. MAY WILL BE NEW BOARD.

 

Division of work for next year WE NEED MORE PEOPLE FOR EVENTS AND THEY NEED TO ATTEND MEETINGS. ONE LEAD. NEXT YEAR WOULD LIKE TO HAVE 1 PERSON IN CHARGE OF EACH EVENT AS THE POINT PERSON TO COMMUNICATE W/ TEACHERS, PRINCIPALS, ETC. & ATTEND PTO BOARD MEETING.  THE TEACHERS WANT TO VOLUNTEER AT AMAZING RACE BUT NEED A SIGN UP GENIUS AHEAD OF TIME.

 

Amazing Race Funds

• Update on mural? BRING IT TO MRS. SPARKS, DOES SHE HAVE ANY IDEAS? IF SHE DOESN’T, PUT IT OUT TO THE PARENTS TO SEE IF THEY WOULD BE INTERESTED IN LEADING. IN COMMUNICATION MEETING THE TEACHERS SAID THEY LIKED THE IDEA BUT CONCERNED ABOUT MATERIAL LONGEVITY.
• We were told Copper Ridge recently converted a room for indoor recess. We have a message out to the PTO president but have not heard back. Does anyone have a connection at Copper Ridge?

MAYBE HAVE 1 ROOM FOR ARTS & CRAFTS AND ANOTHER FOR PHYSICAL GAMES AND ACTIVITIES

 

PTO roundtable feedback

• Community Board on membership toolkit (Lead room parent board) FOR ROOM PARENTS TO CONNECT AS A WHOLE SCHOOL- LAGUNA HAS IT. GOOD FOR COMMUNICATION. MARY WILL LOOK INTO IT & TALK TO CANDACE.
• Nancy Norman peach jar district
• Get mascot info from laguna

WE GOT 2 REFERRALS FOR NEW MASCOT & CAN CONSIDER SINCE WE RAISED AN EXTRA 10K

AMAZING RACE: WE HAD SOME ISSUES GETTING CASH ENVELOPES FROM AMAZING RACE. MAILBOX NEEDS TO BE PUT BACK UP.

CONSIDER DOING PLEDGE SHEETS AGAIN? DO BLACK BOX OR JUST MEMBERSHIP TOOLKIT?

MRS. MILLS WILL DISCUSS WITH LETICIA ABOUT GETTING CHECK TO PTO

 

MRS. CHEN ASKED ABOUT MANDARIN BANNER, NOT IN PTO CLOSET. SO FAR NO ONE CAN FIND IT FOR NAMING CEREMONY. MRS. MILLS HAS A CONTACT FOR A BANNER PRINT SHOP USED FOR PARADA DEL SOL AND IT TURNED OUT REALLY GOOD. CAN MAYBE PRINT A NEW ONE IF NEEDED.

Treasurer

Lisa Lee

 

Chase Account Balance: $132,440.77

 

Spring Carnival: 

Wristband Sales-$10,170

Expenses - $6,589.93 (Cash for cash boxes included)

Net balance as of 3/5/2023 - $3,580.07 THIS WILL BE A LITTLE LOWER AFTER ALL RECEIPTS ACCOUNTED FOR.

Not counted for: Money for us from food trucks. We are expecting a check from Kona Ice and the pizza truck

 

CAN WE DO CARNIVAL IN THE FALL?

SUGGESTION THAT NEXT YEAR PRESCHOOL/PRE K WOULD LIKE TO GET ON THE FIELD. PTO TO PROVIDE ACTIVITIES TO TEACHERS & GET PARENT VOLUNTEERS. EGG RACE, GIANT BOWLING, ETC.

 

Amazing Race: 

Raised - $50,000.01

Expenses - $2,576

Net Balance as of 3/5/2023 -  $47,424.01

There may be expenses that I have not received yet.

Teachers

Mrs. Deacon

Mrs. Caramucci

THE TEACHERS LIKE ATHLETES IN TRAINING. THE TEACHERS WOULD LIKE TO SIT DOWN AND TALK ABOUT A LITTLE MORE AGE APPROPRIATE ACTIVITIES. CONSIDER ADDING CHALKBOARDS TO PLAYGROUNDS. MRS. CARAMUCCI WILL LET PTO KNOW IF ANYTHING ELSE IS NEEDED. LOOK INTO ADDING SOCCER GOALS FOR KIDS.

VP of Events

Alexis Wolf, Maria Bispen, Emily Chin

VP of Special Projects/ Campus Improvements

Nicole Doss & Paige Miller-Blum

 

HAVING A HARD TIME GETTING CORRECT QUOTE W/ ICE MAKER.

 

COLOR PRINTER HAS BEEN ORDERED.

Site Council Update

Paige Miller-Blum

VP of Hospitality

Melanie Frisone & Casey Magargle

3/30 Teacher Late Lunch 330/4 for Parent Teacher Conference

Is there any more information on the days food/snacks needed for Testing Days? PTO CAN PROVIDE ONE DAY, SUNSHINE ANOTHER DAY? NEED TO KNOW TESTING SCHEDULE FIRST & THEN LET MELANIE KNOW WHAT DAYS. 

MAY 8-12TH TEACHER APPRECIATION WEEK? 2ND WEEK OF MAY. WILL TAKE DONATIONS FOR TEACHER APPRECIATION WEEK. 

VP of Communications

Beth Beyer Williams & Ellen Snyder

 

VP of Fundraising

Alicia Haygood
NO ONE HAS SIGNED UP FOR GOLF TOURNAMENT, PEOPLE ARE SAYING IT IS GOING TO BE TOO HOT, SHOULD WE CANCEL AND START AGAIN FOR NEXT FALL? ALICIA WILL LOOK AT CONTRACT & MAKE SURE WE DON’T OWE GAINEY GOLF COURSE ANY MONEY.

 

CONSIDER A DOUGH/BUTTERBRAIDS TREAT FUNDRAISER - NEED SOMEONE WILLING TO FACILITATE.

 

IF WE DID CEILING TILE FUNDRAISER WOULD FACILITIES MAINTENANCE REPLACE THE TILES FOR US?

 

BETTER TO DO ONE LARGE FUNDRAISER OR SMALLER ONES?

VP of Technology

Mary Olley