DCES PTO BOARD MEETING MINUTES 1/9/2023
1/17/2023 1:36 pm
DCES PTO BOARD MEETING MINUTES JAN 9th, 2023
Present:
Katie Makelele, Co President
Tara McConnell, Co President
Kelley Karvandi, Secretary
Lisa Lee, Treasurer
Alicia Haygood, VP of Fundraising
Casey Magargle, VP of Hospitality
Mrs. Caramucci, Teacher Representatives
Mary Olley, VP of Technology
Colleen Love, Vice Principal
Not Present:
Ellen Snyder, VP Communications
Paige Miller-Blum, VP Special Projects/ Campus Improvements
Emily Chin, VP of Events
Melanie Frisone, VP of Hospitality
Kimberly Mills, Principal
Beth Beyer Williams, VP Communications
Nicky Doss, VP of Special Projects and Campus Improvements
Alexis Wolf, VP of Events
Maria Bispen, VP of Events
Alice Hsieh, Mandarin Rep
Mrs. Deacon, Teacher Representatives
Principal Update
Mrs. Mills & Mrs. Love
- Charros Teacher of the Year WILL BE ANNOUNCED IN FEBRUARY
- Athletes in Training
MRS. LOVE DISCUSSED THE NEED FOR EXTRA HELP AT RECESS WITH STRUCTURED SPORTS. THEY WILL GET A QUOTE AND IF VOTED ON, PTO WILL GIFT THE COST OF ATHLETES IN TRAINING. $25/HR PER COACH. APPROX $8,000 FOR THE REST OF THE YEAR. EVERYDAY EXCEPT TUESDAY BECAUSE OF GARDEN CLUB. AIT WILL CHANGE UP THE SPORTS AND ACTIVITIES OFFERED EVERYDAY. KIDS CAN PARTICIPATE IF THEY WANT. AIT WOULD TAKE A PORTION OF THE FIELD AND BASKETBALL COURT TO RUN THE ACTIVITIES. THIS IS A GOOD WAY TO MAKE NEW STUDENTS FEEL WELCOME SO THEY DON’T HAVE TO WORRY ABOUT NOT HAVING OTHERS TO PLAY WITH AT RECESS.
LITTLE KIDS ARE IN NEED OF SAND TOYS AND CHALK
- Chinese New Year Celebration – DCES & DCMS cafeteria
PERFORMANCES WILL BE HOSTED IN THE MIDDLE SCHOOL PIT. ACTIVITIES WILL BE IN THE CAFETERIA. WE WANT TO BE ABLE TO HOUSE EVERYONE INSIDE.
- Parade Del Sol Saturday, February 4th
WILL BE DISPLAYING EVERYTHING DCES HAS TO OFFER FROM MANDARIN TO GARDEN CLUB, ETC. WE NEED A TRUCK WITH A TRAILER HITCH. MRS. LOVE WILL GET TIME AND DETAILS SO WE CAN POST THE NEED ON FACEBOOK. NEED WEIGHT OF TRAILER AND START TIME.
ICE MACHINE VENDOR: SHARON IS REACHING OUT FOR A QUOTE, ONCE WE KNOW THE AMOUNT, PTO WILL GIFT THE DOLLAR AMOUNT
MRS. MILLS EMAILED SHARON A QUOTE FOR GIFTING THE COLOR PRINTER AND SHARON WOULD GET THE GIFTING PROCESS STARTED
IN THE PROCESS OF INTERVIEWING A 4TH NOON AID
President Update
Katie Makelele
Tara McConnell
Kinder Round up swag bags?
WE DO FOR NEW FAMILIES BUT NOT ROUND UP. WE SHOULD DO THEM (OTHER SCHOOLS DO THEM) ASK LAURA IS SHE CAN PUT TOGETHER. TARA WILL LOOK FOR AN OLD BROCHURE TO GIVE US AN IDEA OF WHAT TO INCLUDE.
CNY Update
LISA IS GETTING THE ORANGES AND MEETING WTH MRS. CHEN TO DISCUSS DECORATIONS FOR AUDITORIUM. LISA WILL EMAIL ALICE, MRS. SPARKS AND CHEN AND LOOP EVERYONE IN. CANDACE IS GOING TO ORGANIZE BREAKFAST FOR CNY.
Run Club
GIRLS ON THE RUN IS EXPENSIVE. MRS. LOVE WILL SEE HOW MANY PEOPLE SIGNED UP. CONSIDER REINSTATING THE RUN CLUB AND PAY TEACHERS AFTER SCHOOL TO RUN IT?
Signs for visors have been ordered. Does anybody want to help hand them out at pick up and drop off?
MRS. CARAMUCCI VOLUNTEERED TO WALK ALONG PICKUP LINE AND HAND THEM OUT. NEXT YEAR WE SHOULD HAVE A BUNCH PRINTED AND AVAILABLE AT MEET THE TEACHER NIGHT
Trash cans will arrive in 4-6 weeks
2 AT N. GATE, 1 AT S. GATE, 2 AT THE FIELD. TARA WILL FORWARD THE EMAIL TO MRS. LOVE AND MRS. MILLS
Do we want a balloon arch at the next roar assembly? Emily N has offered to make one
YES WE DO WANT ONE. TARA WILL PUT EMILY IN TOUCH W/ MRS. LOVE. JAN 25TH MRS. LOVE ORDERED MORE MEDALS FOR RAWR AWARDS
Will the art showcase coincide with the bookfair this year?
MRS. LOVE WILL CHECK WITH MRS. SPARKS IF SHE WANTS TO DO ART WALK ON THE LAST FRIDAY OF BOOKFAIR.
Does PTO want to help with celebrating teachers for A rating?
THEY HAVE BEEN CELEBRATING DURING STAFF MEETINGS. MRS. LOVE WILL CHECK WITH MRS. MILLS TO SEE IF THEY WANT TO DO ANYTHING MORE.
Anything for this month that needs to be in the pto newsletter?
CHILI COOKOFF SPONSORED POST FOR HUNTINGTON LEARNING CENTER. ELLEN TO MAKE SURE FACULTY IS INCLUDED WHEN EMAIL IS SENT
Doing Chinese New Year on chalkboards - anything else for Jan?
TARA WILL DO ON WEDNESDAY
Treasurer
Lisa Lee
Can room parents help with spending teacher allocations when teacher asks parents for things, but consistently doesn’t spend allocation? Teacher has a wish list out but none of parents have purchased anything.
SOME TEACHERS ARE ASKING FOR ITEMS ON AMAZON WISHLISTS BUT NOT USING PTO BUDGETS THEY ARE ASSIGNED. SOME TEACHERS MAY NOT BE USING BECAUSE IT TAKES 5 DAYS TO BE REIMBURSED. SOCIAL WORKER AND READING SPECIALIST ALSO HAVE BUDGETS THEY CAN USE. TARA WILL SEND MRS. CARAMUCCI AND MRS. LOVE AN EMAIL WITH A LIST OF TEACHERS WHO HAVEN’T USED THEIR $400 BUDGET AND THEY WILL DISCUSS THE PROCESS WITH THEM.
Vote Needed: Pre K and 3’s teachers are getting $200 from PTO for their classroom. In the past district has given them funds to use but it has stopped. Can we vote to increase their funds from us from $200 to $400 for each teacher.
VOTE WILL BE EMAILED OUT, WE DON’T HAVE ENOUGH PEOPLE FOR A VOTE
Paypal Balance: $0 WE ARE CLOSING THE PAYPAL ACCOUNT
Chase Checking account balance: $93,586.56
We recently changed to a new payment system. It is called Lumapay. We disabled Paypal over the weekend.
AMAZING RACE PHOTOBOOTH BACKDROP - KATIE IS EMAILING EMILY ABOUT A BACKDROP
Teachers
Mrs. Deacon
Mrs. Caramucci
TARA WILL LOOK INTO THE AIR FILTERS.
FOR FLEXIBLE SEATING ISSUE WE WANT THE 17” CHAIRS
ANY TIME MEALS ARE PROVIDED TO TEACHERS, MRS. CARAMUCCI WILL SEND OUT REMINDER EMAILS
VP of Events
Alexis Wolf, Maria Bispen, Emily Chin
Golf update?
WE ARE MOVING TO GAINEY RANCH COUNTRY CLUB. IT WILL BE A SHOTGUN START 9 HOLE. FIRST TUESDAY OF MAY IN THE AFTERNOON. MALDANOS WILL BE GIFTING LUNCH. BRINGS PRICE DOWN TO $100/PLAYER. THIS WILL NOT INCLUDE DRINK TICKETS. MAYBE DO THE AUCTION AFTER.
Carnival update?
CARNIVAL WILL BE MARCH 3RD. KIKI AND DINA ARE ORGANIZING. WE WILL BE ASKING TEACHERS TO VOLUNTEER FOR CASH REGISTER. MRS. CARAMUCCI WILL SEND AN EMAIL OUT TO TEACHERS WITH W/ THE DATE. WE WILL HAVE MORE INFO AFTER THE CARNIVAL INFO MEETING ON THURSDAY. NOTE: WE NEED LIGHTS IN THE BATHROOMS - ASK DINA TO MAKE SURE IT IS PART OF THE CONTRACT THAT THE LIGHTS WILL BE ON.
VP of Special Projects/ Campus Improvements
Nicole Doss & Paige Miller-Blum
Site Council Update
Paige Miller-Blum
BOOK VENDING IS APPROVED, FINALIZING LOCATION. NEED TO DECIDE WHERE IT IS PLACED. EITHER WHEN WALKING BY SOUTH GATE/CAFETERIA THERE IS A SMALL ROOM WITH GLASS DOOR OR RIGHT OUTSIDE OFFICE DOOR AND WOULD NEED OUTLET. BOOKS OPTIONS WILL BE PRIMARY, MANDARIN, AND UPPER LEVEL.
VP of Hospitality
Melanie Frisone & Casey Magargle
-Dietary Restrictions Update
VP of Communications
Beth Beyer Williams & Ellen Snyder
VP of Fundraising
Alicia Haygood
VP of Technology
Mary Olley
MEETING WITH CRAIG AND DAVE ABOUT GMAIL TRANSITION
WORKING ON AMAZING RACE PLAYFORM
