DCES PTO BOARD MEETING MINUTES 1/9/2023

1/17/2023 1:36 pm

 DCES PTO BOARD MEETING MINUTES JAN 9th, 2023

 

Present:

Katie Makelele, Co President

Tara McConnell, Co President 

Kelley Karvandi, Secretary

Lisa Lee, Treasurer

Alicia Haygood, VP of Fundraising

Casey Magargle, VP of Hospitality

Mrs. Caramucci, Teacher Representatives

Mary Olley, VP of Technology

Colleen Love, Vice Principal

 

Not Present:

Ellen Snyder, VP Communications

Paige Miller-Blum, VP Special Projects/ Campus Improvements

Emily Chin, VP of Events

Melanie Frisone, VP of Hospitality

Kimberly Mills, Principal

Beth Beyer Williams, VP Communications

Nicky Doss, VP of Special Projects and Campus Improvements

Alexis Wolf, VP of Events

Maria Bispen, VP of Events

Alice Hsieh, Mandarin Rep

Mrs. Deacon, Teacher Representatives



Principal Update 

Mrs. Mills & Mrs. Love

  •         Charros Teacher of the Year WILL BE ANNOUNCED IN FEBRUARY
  •         Athletes in Training

MRS. LOVE DISCUSSED THE NEED FOR EXTRA HELP AT RECESS WITH STRUCTURED SPORTS. THEY WILL GET A QUOTE AND IF VOTED ON, PTO WILL GIFT THE COST OF ATHLETES IN TRAINING. $25/HR PER COACH. APPROX $8,000 FOR THE REST OF THE YEAR. EVERYDAY EXCEPT TUESDAY BECAUSE OF GARDEN CLUB. AIT WILL CHANGE UP THE SPORTS AND ACTIVITIES OFFERED EVERYDAY. KIDS CAN PARTICIPATE IF THEY WANT. AIT WOULD TAKE A PORTION OF THE FIELD AND BASKETBALL COURT TO RUN THE ACTIVITIES. THIS IS A GOOD WAY TO MAKE NEW STUDENTS FEEL WELCOME SO THEY DON’T HAVE TO WORRY ABOUT NOT HAVING OTHERS TO PLAY WITH AT RECESS.

LITTLE KIDS ARE IN NEED OF SAND TOYS AND CHALK

  •         Chinese New Year Celebration – DCES & DCMS cafeteria

PERFORMANCES WILL BE HOSTED IN THE MIDDLE SCHOOL PIT. ACTIVITIES WILL BE IN THE CAFETERIA. WE WANT TO BE ABLE TO HOUSE EVERYONE INSIDE.

  •         Parade Del Sol Saturday, February 4th

WILL BE DISPLAYING EVERYTHING DCES HAS TO OFFER FROM MANDARIN TO GARDEN CLUB, ETC. WE NEED A TRUCK WITH A TRAILER HITCH. MRS. LOVE WILL GET TIME AND DETAILS SO WE CAN POST THE NEED ON FACEBOOK. NEED WEIGHT OF TRAILER AND START TIME.

ICE MACHINE VENDOR: SHARON IS REACHING OUT FOR A QUOTE, ONCE WE KNOW THE AMOUNT, PTO WILL GIFT THE DOLLAR AMOUNT

MRS. MILLS EMAILED SHARON A QUOTE FOR GIFTING THE COLOR PRINTER AND SHARON WOULD GET THE GIFTING PROCESS STARTED

IN THE PROCESS OF INTERVIEWING A 4TH NOON AID



President Update

Katie Makelele

Tara McConnell

 

Kinder Round up swag bags?

WE DO FOR NEW FAMILIES BUT NOT ROUND UP. WE SHOULD DO THEM (OTHER SCHOOLS DO THEM) ASK LAURA IS SHE CAN PUT TOGETHER. TARA WILL LOOK FOR AN OLD BROCHURE TO GIVE US AN IDEA OF WHAT TO INCLUDE.

 

CNY Update

LISA IS GETTING THE ORANGES AND MEETING WTH MRS. CHEN TO DISCUSS DECORATIONS FOR AUDITORIUM. LISA WILL EMAIL ALICE, MRS. SPARKS AND CHEN AND LOOP EVERYONE IN. CANDACE IS GOING TO ORGANIZE BREAKFAST FOR CNY.

 

Run Club

GIRLS ON THE RUN IS EXPENSIVE. MRS. LOVE WILL SEE HOW MANY PEOPLE SIGNED UP. CONSIDER REINSTATING THE RUN CLUB AND PAY TEACHERS AFTER SCHOOL TO RUN IT?

 

Signs for visors have been ordered. Does anybody want to help hand them out at pick up and drop off?

MRS. CARAMUCCI VOLUNTEERED TO WALK ALONG PICKUP LINE AND HAND THEM OUT. NEXT YEAR WE SHOULD HAVE A BUNCH PRINTED AND AVAILABLE AT MEET THE TEACHER NIGHT

 

Trash cans will arrive in 4-6 weeks

2 AT N. GATE, 1 AT S. GATE, 2 AT THE FIELD. TARA WILL FORWARD THE EMAIL TO MRS. LOVE AND MRS. MILLS

 

Do we want a balloon arch at the next roar assembly? Emily N has offered to make one

YES WE DO WANT ONE. TARA WILL PUT EMILY IN TOUCH W/ MRS. LOVE. JAN 25TH MRS. LOVE ORDERED MORE MEDALS FOR RAWR AWARDS

 

Will the art showcase coincide with the bookfair this year?

MRS. LOVE WILL CHECK WITH MRS. SPARKS IF SHE WANTS TO DO ART WALK ON THE LAST FRIDAY OF BOOKFAIR. 

 

Does PTO want to help with celebrating teachers for A rating?

THEY HAVE BEEN CELEBRATING DURING STAFF MEETINGS. MRS. LOVE WILL CHECK WITH MRS. MILLS TO SEE IF THEY WANT TO DO ANYTHING MORE.

 

Anything for this month that needs to be in the pto newsletter?

CHILI COOKOFF SPONSORED POST FOR HUNTINGTON LEARNING CENTER. ELLEN TO MAKE SURE FACULTY IS INCLUDED WHEN EMAIL IS SENT

 

Doing Chinese New Year on chalkboards - anything else for Jan?

TARA WILL DO ON WEDNESDAY

 

Treasurer

Lisa Lee

 

Can room parents help with spending teacher allocations when teacher asks parents for things, but consistently doesn’t spend allocation? Teacher has a wish list out but none of parents have purchased anything.

SOME TEACHERS ARE ASKING FOR ITEMS ON AMAZON WISHLISTS BUT NOT USING PTO BUDGETS THEY ARE ASSIGNED. SOME TEACHERS MAY NOT BE USING BECAUSE IT TAKES 5 DAYS TO BE REIMBURSED. SOCIAL WORKER AND READING SPECIALIST ALSO HAVE BUDGETS THEY CAN USE. TARA WILL SEND MRS. CARAMUCCI AND MRS. LOVE AN EMAIL WITH A LIST OF TEACHERS WHO HAVEN’T USED THEIR $400 BUDGET AND THEY WILL DISCUSS THE PROCESS WITH THEM.

 

Vote Needed: Pre K and 3’s teachers are getting $200 from PTO for their classroom. In the past district has given them funds to use but it has stopped. Can we vote to increase their funds from us from $200 to $400 for each teacher.

VOTE WILL BE EMAILED OUT, WE DON’T HAVE ENOUGH PEOPLE FOR A VOTE

 

Paypal Balance: $0 WE ARE CLOSING THE PAYPAL ACCOUNT

 

Chase Checking account balance: $93,586.56

 

We recently changed to a new payment system. It is called Lumapay. We disabled Paypal over the weekend.

 

AMAZING RACE PHOTOBOOTH BACKDROP - KATIE IS EMAILING EMILY ABOUT A BACKDROP



Teachers

Mrs. Deacon

Mrs. Caramucci

TARA WILL LOOK INTO THE AIR FILTERS.

FOR FLEXIBLE SEATING ISSUE WE WANT THE 17” CHAIRS

ANY TIME MEALS ARE PROVIDED TO TEACHERS, MRS. CARAMUCCI WILL SEND OUT REMINDER EMAILS

 


VP of Events

Alexis Wolf, Maria Bispen, Emily Chin

 

Golf update?

WE ARE MOVING TO GAINEY RANCH COUNTRY CLUB. IT WILL BE A SHOTGUN START 9 HOLE. FIRST TUESDAY OF MAY IN THE AFTERNOON. MALDANOS WILL BE GIFTING LUNCH. BRINGS PRICE DOWN TO $100/PLAYER. THIS WILL NOT INCLUDE DRINK TICKETS. MAYBE DO THE AUCTION AFTER.

 

Carnival update?

CARNIVAL WILL BE MARCH 3RD. KIKI AND DINA ARE ORGANIZING. WE WILL BE ASKING TEACHERS TO VOLUNTEER FOR CASH REGISTER. MRS. CARAMUCCI WILL SEND AN EMAIL OUT TO TEACHERS WITH W/ THE DATE. WE WILL HAVE MORE INFO AFTER THE CARNIVAL INFO MEETING ON THURSDAY. NOTE: WE NEED LIGHTS IN THE BATHROOMS - ASK DINA TO MAKE SURE IT IS PART OF THE CONTRACT THAT THE LIGHTS WILL BE ON.



VP of Special Projects/ Campus Improvements

Nicole Doss & Paige Miller-Blum



Site Council Update

Paige Miller-Blum

BOOK VENDING IS APPROVED, FINALIZING LOCATION. NEED TO DECIDE WHERE IT IS PLACED. EITHER WHEN WALKING BY SOUTH GATE/CAFETERIA THERE IS A SMALL ROOM WITH GLASS DOOR OR RIGHT OUTSIDE OFFICE DOOR AND WOULD NEED OUTLET. BOOKS OPTIONS WILL BE PRIMARY, MANDARIN, AND UPPER LEVEL.

 


VP of Hospitality

Melanie Frisone & Casey Magargle

-Dietary Restrictions Update



VP of Communications

Beth Beyer Williams & Ellen Snyder

 

 

VP of Fundraising

Alicia Haygood

 

VP of Technology

Mary Olley

MEETING WITH CRAIG AND DAVE ABOUT GMAIL TRANSITION

WORKING ON AMAZING RACE PLAYFORM