DCES PTO BOARD MEETING MINUTES 12/12/2022
1/17/2023 1:34 pm
DCES PTO BOARD MEETING MINUTES DEC 12th, 2022
Present:
Katie Makelele, Co President
Tara McConnell, Co President
Kelley Karvandi, Secretary
Lisa Lee, Treasurer
Alicia Haygood, VP of Fundraising
Ellen Snyder, VP Communications
Paige Miller-Blum, VP Special Projects/ Campus Improvements
Emily Chin, VP of Events
Melanie Frisone, VP of Hospitality
Casey Magargle, VP of Hospitality
Kimberly Mills, Principal
Mrs. Caramucci, Teacher Representatives
Absent:
Mary Olley, VP of Technology
Beth Beyer Williams, VP Communications
Nicky Doss, VP of Special Projects and Campus Improvements
Alexis Wolf, VP of Events
Maria Bispen, VP of Events
Alice Hsieh, Mandarin Rep
Colleen Love, Vice Principal
Mrs. Deacon, Teacher Representatives
Principal Update
Mrs. Mills & Mrs. Love
We got new signage for the office - our mission, ROAR in Mandarin, and the mascot
For ROAR we will take photos with the new signage & change it out
Officer Para asked PTO to pay for tourniquets - he went to a training called “stop the bleed”
Mrs. Mills & Mrs. Love are teaching BeeKind in classrooms if requested by teachers
This month in “bee supportive” they will learn a new dance
5th grade bricks are still on the list of things to do, PTO would need to maintain them moving forward. Nicky and Paige can connect with Mrs. Mills to do that.
Mrs. Love met with Alex from SPD and she got back to us with pricing for helping hosting activities during recess. 1coach- $33/hr, 2 coaches- $25/hr, 3 coaches- $23/hr. Mrs. Love will look at the options when she gets the full quote and all package details.
Mrs. Mills is still working on the ballcourt. She is waiting to get a meeting with the director. We are looking at summertime for the enclosed court to be completed. The courts will be temporarily be closed on Thursday so they can paint lines on the court.
Site Council approved the book vending machine - will continue to look at what works best and where it will go so that the custom wrap will be visible.
Ice vending machine- Maintenance came out and we can’t put it in the teacher workroom but there is a place in the cafeteria if that works for the teachers. We are waiting to hear back from maintenance if it is cheaper to order it through them or have the PTO gift it. We won’t need to pay pay for an electrician or plumber if it is placed in the kitchen.
Teacher Lounge: talks about taking out the PE storage & putting a teacher lounge in there.
The district is looking into the possibility of supporting Mandarin teachers who may need help with immigration status
President Update
Katie Makelele
Tara McConnell
Celebrations:
Mastic Tree is up!
Holiday Shop was a success! We had a sales total of $9,063. We will keep $1812.60, which is 20% of the total sales.
Chinese New Year
From Alice Hsieh (she sent an email w/ cost of envelopes, oranges, coins. Mandarin Rep: Mrs. Chen needs 600 oranges on Wednesday 1/18. I was able to get a quote from one of the orange farms in Mesa, but I personally will not be able to pick up the oranges and drop them off on 1/18. To ensure the freshness of the oranges, the farm does not recommend picking them up on the weekend prior. There will be about 6 boxes of oranges so a SUV should work.Lisa said she can pick them up, Tara will be her backup.
Can someone take ownership of getting sashes for the 5th graders?
See how it goes without the dragon. Mrs. Chen said we need a quality dragon w/o wires on the inside. Paige will ask DC ranch where they got their grinch costume, maybe the same company could supply a new mascot.
Flexible seating
Orders complete/ delivered for McCrensky, Tipton, Deacon, Bauer, Slon, Recciutio
Orders placed/ delivery scheduled for this week for Manecke, Goetz
2 of the items Huang asked for had long shipping windows that extended into break so I will place those orders during break so they arrive in January
Both Huang and Kohli asked for chairs that are $95 each (between the two of them they’d like 9) but the shipping is $553 plus a cost for a liftgate so the delivery is brought to ground level. Otherwise we need to remove it from the back of a semi (how it is typically shipped, per the website). Kohli was not able to locate an alternate items so would like to return the wobble stools she ordered so she can put that money towards shipping costs ($372). We wanted to discuss this at the board meeting.
Orders are complete for 6 teachers and 2 complete this week.
Tell Ms. Kohli to keep the stools. We will wait and see if Alicia can get stools at a similar price, otherwise we will approve the shipping.
Next Year we will state that the stools stay at the school.
Alicia has contacted a company that can purchase the rocking chairs and will follow up with a quote
Scholastic dollars
Vote on Scholastic dollars for library and per teacher
Vote: $1,000 to library and $150/teacher - voted YES
We currently have 7300 - we gave the library 1000 last year and offered each teacher 150
We would like to save some to stock the book vending machine
Ask about cost of scholastic shipping
Amazing Race kicks off 2/3/23 - Race days 2/23 (K-2) and 2/24 (3-5)
They will go to cafeteria and get kids amped. Theme is Race to Space and each race is planet themed.
Upcoming:
Teacher basket raffle
Chili cook off
Chinese New Year
Treasurer
Lisa Lee
VOTE: Expansion of budget for garbage cans (garbage can quote for 5 is $2100
Unanimous vote YES for addition of $2100 to line item: campus improvements to buy garbage cans
VOTE: addition of bucket for $200 for blank hang tags for car pickup line - so that we can get these on an ongoing basis (verify what we need: hang tags vs card stock for visors and how many) - next year we will order them over the summer
Unanimous vote YES for addition of new ongoing line item - parent category: student/family line item: car line signs amount $200
VOTE: increase budget of holiday fund from $2000 to $7800 to balance the portion we owe back to the company for sales.
Unanimous vote YES for budget expansion for holiday shop changing from $2000 to $7800
Unanimous vote YES for gifting workroom printer budget of $2750 (for printer and 2 quarters - 1 per quarter - print cartridges) and vote YES for ongoing budget of $3000 per year to cover 1 of each print cartridge per quarter
Lisa will set up gifting the amounts with Mrs Mills
Chase account balance: $103,996.00
Paypal balance: $3,637.74
Teachers
Mrs. Deacon
Mrs. Caramucci
Q: can we encourage teachers and staff to sign up for our newsletter this year? Ellen does a great job of keeping it concise and teachers are the T in PTO. It’s an important connection.
Mrs Caramucci will communicate this to staff and Mrs Mills will support it in her staff newsletter as well
- Ice machine
- Color printer
Color printers are no longer supported by district and the one in the workroom is not in good shape. Can PTO buy 1 new printer for the workroom for $944.06 and print cartridges on an ongoing basis? Costs are as follows:
Printer: $944.06
Black print cartridge: $140
Magenta print cartridge: $198
Cyan print cartridge: $198
Yellow print cartridge: $198
- Wednesday - snack thank yous
Casey and Melanie will make sure it’s ok to share email addresses with Mrs Caramucci to share with teachers from the sign-up genius and Casey will reach out to Mary to change wording or have families who donate to teacher treats opt-in to sharing their email address with teachers
- Allergy info - 2 gluten free, 4 vegetarian, 1 vegan
Not sure we got staff too - changed to 5 vegetarian - will be labeled by name rather than option
- Holiday shop feedback
Positive feedback:
- The tie in with math and budgeting
- Parent volunteers
- Preschool and kinder had 1:1 volunteer ratios - going forward this was good!
Improvement feedback:
- Can we have a price sheet for planning budgets?
- Can the store be set up by recipient?
- Can we use recess time instead of instruction time?
- Time needed to shop is 1 hour even with looking ahead of time
- Amazing Race
- Can teachers have one location to collect prizes instead of having them delivered to the classroom at the end?
- Almost all teachers said yes to lunch with a student being a prize
- Can Barnes & Noble gift cards be a prize?
- Other ideas for prizes: music at lunch, additional recess
- Classes need 60 minutes to complete their amazing race on race day not 45
- Air purifier update from PTO - 3 teachers are interested
Tara will reach out to the parent who made the suggestion to let them know
VP of Events
Alexis Wolf, Maria Bispen, Emily Chin
Golf tournament update
Emily and her golf team are meeting with Gainey Ranch on Friday to see if they are a workable option in rescheduling the golf tournament. MMR has been agreed upon as no longer a viable option after they canceled the tournament on short notice.
About half of the purchases have asked for refunds and the other half are awaiting the reschedule date
VP of Special Projects/ Campus Improvements
Nicole Doss & Paige Miller-Blum
5th grade bricks will need a budget increase this year to pay for someone to install them as the district will no longer do this for us
Campus Improvements will connect with Mrs Mills regarding vendors to get a quote for the cost to add this to the 5th grade brick budget this year and on an ongoing basis
Stop the bleed: we need a quote from officer Pera, but he has requested tourniquet kits for each classroom
Officer Pera has a quote of $22 per classroom but we are waiting for additional information from Mrs Mills
Ice maker stand alone has a location now in the cafeteria
We can either gift the ice machine or gift the amount to the school for the ice machine based on a quote that Mrs Mills will give to us
Site Council Update
Paige Miller-Blum
VP of Hospitality
Collected 65 Thanksgiving Pies for Teachers & Staff
19 Baskets for Holiday Raffle
Jersey Mike Lunch for Teachers & Staff on 12/14 from the Hotchkiss Family
Bag of Cookies Donated by the Malchow Family for every teacher & staff
Chili Cook Off on January 6th (last time was in 2019)
Morning Treat for the Teachers on January 3rd
Also, Maldonado family is buying lunch for elementary AND middle school staff on this Friday
Melanie Frisone & Casey Magargle
VP of Communications
Beth Beyer Williams & Ellen Snyder
VP of Fundraising
Alicia Haygood
Alicia has begun Facebook posts for sponsors. Presidents will ask Beth to copy wording and graphic to Insta and Ellen will include in newsletter as well
VP of Technology
Mary Olley