PTO Board Meeting Minutes - Nov 2, 2020 9am
3/23/2021 6:21 pm
2020-2021 Board Attendees:
Co-Presidents: Laura Weeshoff - Kiki Dupey - Teacher Representative: Holly Hooley - Jamie McCrensky- VP Hospitality: Melanie Frisone - Michelle Wilson - VP Finance: Tara McConnell - VP Fundraising: Maria Aldrich - VP Communications/App: Beth Williams - Alicia Haygood - Mary Olley – Dave McQuiston – VP Spring Events: Krista Kotsovos - VP Fall Events: Marissa Anderson - VP Outreach: Morgan Reader - SOL Liaison: Laurie Jones - Mandarin Liaison: Kerry Dandan Sullivan
Principal Update:
- Kinder Roundup Monday - Virtual
- Board Meeting Tonight - have Alicia and Beth post; plans for EDL and SOL moving forward in January; commitment form this month.
- Covid Case updates populate on susd.org/covid19 every Friday. If someone is in close contact with a positive case or in a class with a positive case they will be notified. Each case is very different. Streaming for quarantine cases; if 2 cases unrelated - that’s considered an outbreak and everyone will be notified. Close contact is sitting within 6 feet for 10 minutes.
- Picture day - there will be time slots for EDL and SOL students
- Yearbook: Combine photos on a google drive for parents and staff to upload, including EDL and SOL; email Sara re: photo parameters
- Revisit time for PTO meetings; return to afternoons, wednesdays (?)
Old Business:
- Birthday Book Club was a success
- Room Parents assigned - Candace is the lead
New Business:
- Scholastic book fair these 2 weeks! Nov 2-15
- Parking spots - 2 from platinum add on need to be labeled
- Ok to sell a carpool spot - start $300
Teacher Representative: Jamie McCrensky and Holly Hooley
VP Finance: Tara McConnell
- Check on Scholastic dollars
- Chase Account: $61,366.36
- Paypal Account: $8035.77
- All Auction items have been paid for
- Amazon Anchors Aweigh $42?
- Can we vote to use our technology aid funds (which is no longer needed) towards a part time front office check in for this year. Our crossing guard position is also not filled, so this will not affect overall funding.
- All attending (10) voted “yes” to changing technology aide funds to part time front office check-in aide
VP Sponsorships: Maria Aldrich
- A/R workshop fundraiser $35 for 10 ornaments Nov 1 to Dec 15
VP App: Dave, Mary
- PTO Email forwarding - i.e. board@dcespto.org ; school@dcespto.org
- Reminder:
- Email support@dcespto.org for web/app needs
- Verify - SOL families are in our app/receiving emails - Have Laurie make sure the families have signed up in the app as SOL or EDL
- Our Mandarin Rep: Kerry has a PTO email: mandarin@dcespto.org
- http://dcespto.org/partners has a page of links to our retail partners.
VP Fall Events: Marissa Anderson
- Golf fundraiser in the fall without an auction (Ryan Curran, and ?)
- MMR - pricing about $100. $600 for a team of 4?
- Sponsors needed
- We also need someone to help with prize donations
- Tentative Friday afternoon date: Dec 4th
- Family fun nights - *Take out nights at restaurants*(Nicole Quadrini, Meredith McDermott, Jen Simpson can help)
- Peter Piper ($15)
- Chick fil A - waiting to hear
- Portillo's drive through - waiting to hear
- Domino’s Pizza -
- Dec?
- Amanda Swadish - credit at chick fil a
VP Communications/Marketing: Beth and Alicia
- Highlight/show board members
- Selfie video with each board member - highlight one a week
- Email info@dcespto.org for any posting on facebook, insta, email; also forward emails to Laurie Jones;
- Flyering for Kinder Roundup and help our parents get the word out about kinder enrollment starting
- Tuft and Needle gives back (25%!!?!!) - https://www.tuftandneedle.com/givesback/
- dcespto.org/partners
- Board meeting tonight
- Covid communication - from Kiki
VP Hospitality: Melanie Frisone and Michelle Wilson
- Teacher treats a success
- Teacher Favorite Things sent to room parents
- Thanksgiving Pie Donations for all of the Teachers & Staff
- Dec 4: need prizes for teachers for a BINGO holiday night celebration - goal - a dozen prizes? - sign up genius of donations
VP Special Projects: Alyson Ashcroft
- Soil delivered! Thank you Alyson
- $3,000 grant received for gardens
- Consider tortoise habitat or koi pond (is this allowed) or other school animal. Or garden expansion
SOL Liaison: Laurie Jones;
- Email Laurie to forward DCES emails to SOL
Mandarin Liaison: Kerry Dandan Sullivan
VP Spring Events : Krista Kotsovos
- Amazing race - Tentative Date: First week in March, need approval for volunteers on campus; Krista to meet with Mrs. Mills to help with planning.
- Auction/Online Game night- Late Jan/early Feb? - Co- chairs?, with pizza delivery and drink delivery
VP Outreach: Morgan Reader