PTO Board Meeting - July 30, 2019
8/5/2019 10:02 pm
PTO Board Meeting Krista Kotsovos’ house
Tuesday, July 30th 2019 5:00 p.m.
2019-2020 Board Attendees:
Co-Presidents: Krista Kotsovos - Kiki Dupey - Teacher Representative: Holly Hooley - Curt Robinson - VP Hospitality: Melanie Frisone - Cassie Reynolds - VP Finance: Tara McConnell - VP Fundraising: Larry Antolik - VP Communications/App: Laura Weeshoff - Mary Olley – Dave McQuiston – VP Spring Events: Debbie Blaes - VP Fall Events: Shari Clenard - VP Outreach: Morgan Reader
Absent: Debbie Blaes, Larry Antolik
Principal Update:
- District updates:
- Each school gets a social worker 1 day a week-- the PTO could potentially fund separate days, maybe days evan Isn’t here
- SUSD now has a lead psych for the district
- Robinson will be Superintendent Liaison for DCES: 4 meetings a year
- Kriekard to have coffee with Superintendent at each HS
- Paint and flooring complete throughout campus
- can we get swiffer vacuum push for classrooms
- Will purchase 1 and see how it works
- Want 1 per cove
- Entrance mural to be discussed this week with Dennis
- Will introduce new AP before the start of Thursday curriculum night
- Will also have Maria give a little speech on partnerships/philanthropy
- Evan will be here Tues/Thurs all day, and Friday afternoons
- 1st coffee with Kim is Tues Aug 13th 9:00 - Evan Tiras will be introduced
- Need to make sure all board members have their volunteer status up to date
Old Business:
- Legacy spending update:
- Trash cans
- Movement software for Sparks
- Reading nook chairs for higher grades
- Chalkboards in all coves—got the quote from SUSD and it turned out to be very expensive- cost prohibitive for this year - was going to be $450 per cove
- Will put one big one outside the 4th grade cove
- Carrying over $14k for this coming year
New Business:
- Funding needs exploration for the following school year
- MMR Golf Club event to benefit the DCES PTO – Morgan will need volunteers for the event—liability issues? 50/50 raffle
- August 17th
- Whose liability insurance would be on the hook
- Will advertise via our website, social media, etc.
Teacher Representative: Curt Robinson and Holly Hooley
- Update on any Summer trainings?
- Ms. Sparks and Mr. Sabol went to a social/emotional training
- Kim and some other teachers went from Delaware for Mandarin training
- Leopold, Ganser, and Hooley will be the trainers of trainers for Write from the Beginning
- Any staffing changes other than the new AP? Evan Tiras, also at Laguna
- Mr. Rhodes is our new 5th grade teacher
- New 2nd grade teacher to replace Stein
- Ms. Chen is new Mandarin Teacher for 2nd grade
- Carlene new 3-4-5 Success teacher
- Lunch/recess monitors are filled (3 positions)
- Have yet to fill the recess aide
VP Finance: Tara McConnell
- Need someone to do reimbursement
- Budget Update: see handout
- Board members to review budget items, ask questions as needed
- Not set in stone, just set up so we don’t have to vote on every item we purchase throughout the year
- Will vote via email next week
- Upcoming expenses
- Teacher allocation - will revisit the LRC staff’s allocation and potentially add it as a line item
- Will purchase a new bin for the playground toys
VP Sponsorships: Larry Antolik
- Paw partnership update - vote
- Pros and cons of cost of premium package
- Will be able to delineate for the tax deductible donation via the app for a receipt to the parents
- Definition of PTO Membership: any donation to the PTO will give access to the directory,
- Will have flyer at Meet the Teacher night, in office, and will send home first week of school
- Will send the PDF to Holly Hooley and Dave/Mary for the website
- Sponsors update
- Will have Larry send Mary info re: sponsorships levels to set up store
- Mary to update website once info is received
VP Communication/App: Dave, Mary, and Laura
- App transition update
- If we see any issues email support@dcespto.org
- Site transition update
- Ideas to include in site
- Principal’s corner
- Teachers corner
- Mandarin Corner
- Will link Titan for lunches
- Will link the SUSD website
- Tara to send forms link for reimbursements, etc
- Will be going live when?
- Live now
- Blog topic ideas
- Paw Partnership/Philanthropy
- Meet our New AP
- Mandarin Program
- Amazing Race
- Garden
- Keep Newsletter monthly
- Will add newsletter to blog thread once it’s sent out
VP Special Projects: Melanie Martin
- Garden program update
- Melanie met with teacher reps who will put together sample lessons
- Art Masterpiece model, 1 lesson per quarter
- Utilize garden as an outdoor classroom
- Plan to expand garden further to area adjacent to cafeteria (currently desert) -will triple garden space
- Irrigation will happen during Fall break, Planting after-- will need VOLUNTEERS
- Please email Melanie with any community partnership ideas
- Preliminary design presented to board
- Requesting 5k from PTO budget
- Will continue the after school garden program
- Energy walk on campus - numbered signs within various gardens on campus
- Kiki to create art for walk
- Garden Signage completed?
- Kiki to paint signs for the garden, much more cost effective than ordering signs
VP Hospitality: Melanie Frisone and Michelle Wilson
- Switching from Tuesday Treats to Teacher Treats and will be coordinating for Early Release days to reduce cost
- Budget concerns or thoughts?
- Melanie to email schedule to Krista
VP Fall Events: Shari Clenard
- Peter Piper night scheduled for August 9th
- Mary to add to calendar
- Back to school bash update?
- September 13th
- Will need to secure a DJ – Middle School Principal???
- Flyer/handout for upcoming Family Fun nights?
VP Spring Events: Debbie Blaes
VP Outreach: Morgan Reader
- Print signups for committee volunteers for Meet the Teacher night
- Need to create sign ups for Golf Event thing
